MINUTES

PUBLIC HEARING

Project Completion – CDBG 05p-y-125-1-3085

 

Vice-Chairman Alton Harrison reported that the reason for the hearing was to announce that the CDBG 05p-y-125-1-3085 Bunko Road and Williams Road project has been completed.  The project benefited seventy-three (73) low to moderate income persons.  The award was for $500,000 with the drawdown being $446,366.45 leaving a fund balance of $53,633.55.

Harrison opened the floor for questions or comments, being none, Harrison closed the hearing.

 

MINUTES

REGULAR MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

MONDAY, SEPTEMBER 15, 2008

6:00 P.M.

 

 

The Seminole County Board of Commissioners held their Regularly Scheduled Monthly Meeting on Monday, September 15, 2008. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commission C. J. Hodge, Commissioner Scott Miller, County Administrator Marty Shingler and Deputy Clerk Betty Bush.  Chairman Tommy Rogers was absent.

 

The meeting was called to order by Vice Chairman Alton Harrison.

 

Commissioner C. J. Hodge gave the invocation.

 

Commissioner Dell Shingler made the motion to approve the minutes from recent meetings and hearings as listed: Regular Monthly Meeting of August 18, 2008; Industrial Authority and County Millage Public Hearings of August 28th at 10:00 A.M. and 6:30 P.M. as well as September 4th at 5:30 P.M.; the Called Meeting to adopt the 2008 millage held on September 11, 2008 at 10:00 A.M. Included in the motion was the approval of the August 2008 financial statement. Commissioner C. J. Hodge provided the second. Motion passed.

 

Constitutional Officer and County Officer Response:

 

E911 Director, Paula Whaley, commended two of her employees, Chris Knight and Marvella Pitts, who had worked through four weeks of twelve hour shifts without a day off while Ms. Whaley was on sick leave.

Next Ms. Whaley reviewed the age and condition of radio equipment in the 9-1-1 department. The 9-1-1 equipment is approaching five years of age and will need to be upgraded in the near future. Due to increasing call volume, Ms. Whaley is researching the possibility of adding trunk lines to the existing system.

Georgia’s 9-1-1 plan’s operational level of acceptance is that 90% of the call volume must be answered within three (3) rings. For the most current 90 day quarter, 97% of the calls received at Seminole County 9-1-1 were either answered, or disconnected by the caller before the 3rd ring.  This leaves a balance of 3% of the calls that could not be answered timely because the communication’s officer was on another call or dispatching emergency service personnel.

Some statistics for call volume coming into the 9-1-1 center were reported as being:

 

            In 2000, 820 documented calls to 9-1-1 and handled 4,793 total calls for service;

            In 2004, 2,800 documented calls to 9-1-1 and handled 6,085 total calls for service;

            In 2007, 4,224 documented calls to 9-1-1 and handled 7,624 total calls for service;

As of 8/31/08, 3,172 documented calls to 9-1-1 and handled 5,605 total calls for service.

 

Ms. Whaley stated that as the call volume has continued to increase, so has the need for additional personnel to effectively handle these calls.

Ms. Whaley once again asked the board to consider increasing the wireless surcharge fee from $1.00 per month to $l.50 per month which will bring it to the same level as the landline surcharge. Ms. Whaley cited that the number of wireless subscribers in Seminole County has greatly increased. Also, Ms. Whaley asked the board to adopt a resolution to set a Voice Over Internet Protocol (VOIP) surcharge of $l.50 per month as approved by the State of Georgia. VOIP allows calls to be made using a personal computer and the Internet rather than a standard phone line.

Ms. Whaley asked to be allowed to increase her staff to allow for two (2) dispatchers on duty twenty-four (24) hours a day, seven (7) days a week. Ms. Whaley would continue filling in as well as handling her administrative duties. There has been some discussion in the past about combining the City of Donalsonville’s dispatch staff with the Sheriff’s Office dispatch staff. This combining would go a long way in providing the coverage Ms. Whaley is requesting.

Ms. Whaley reported that she is in the process of contracting with AT&T Language Line to assist in handling 9-1-1 calls received from non or limited English speaking callers. This interpretation service is handled as a conference call with a per usage fee of $2.50 per minute.

 

New Business:

The only new business was to award the paving contract for the Green Acres project. County Manager, Marty Shingler discussed the bid amounts as well as the vendors. Commissioner Scott Miller made the motion to award the road project to Oxford Construction out of Albany in the amount of $774,114.90. Funds for the project will come from the SPLOST III account. Commissioner Dell Shingler provided the second. Motion passed.

 

Announcements:

 

Chairman Rogers is presently in Savannah to receive the 2008 CDBG award for the paving project in the Happy Hollow area.

 

ACCG Commissioners Training Program  ACCG-GMA 2008 Joint Fall Training

November 14, Macon CentrePlex – Classes available include Economic Development; Environmental Management; Regional Approached and City-County Cooperation.

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner C. J. Hodge, seconded by Commissioner Scott Miller with Commissioners Dell Shingler and Vice-Chairman Alton Harrison voting yes.

 

ADOPTED THIS __________ DAY OF OCTOBER, 2008

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

Alton Harrison

Dell Shingler

Scott Miller

C. J. Hodge

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK