MINUTES

REGULAR MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

MONDAY, NOVEMBER 17, 2008

6:00 P.M.

 

 

 

The Seminole County Board of Commissioners held their Regularly Scheduled Monthly Meeting on Monday, November 17, 2008. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commission C. J. Hodge, Commissioner Scott Miller, County Administrator Marty Shingler, Clerk Donna Jones, several County employees and interested citizens.

 

The meeting was called to order by Chairman Tommy Rogers.

 

Commissioner Alton Harrison gave the invocation.

 

Commissioner Alton Harrison made the motion to approve the minutes from the Public Hearing for CDBG-08, Zoning Hearing and regular monthly meeting held on October 20, 2008. Commissioner Scott Miller made the second. Motion passed.

 

Commissioner Scott Miller made the motion to accept the financial statements for the month of October 2008. Commissioner C. J. Hodge provided the second. Motion passed.

 

Constitutional Officer and County Officer Response:

 

E-911 Director Paula Whaley addressed the Commission with a report of technical needs for her department. Ms. Whaley stated that with the increase of call volume she feels that it is now time to add two (2) additional trunk lines to her Vesta System. Ms. Whaley presented a quote of $9,497 to add these lines. However, Ms. Whaley feels that the need for backup power systems take priority over adding the trunk lines.

Ms. Whaley then presented quotes on replacing the battery backup systems for the

9-1-1 phone system as well as the entire phone system for the Sheriff’s Office and the Courthouse.

The UPS systems that were previously purchased would void the warranty on the Windstream system, therefore, only Windstream equipment can be used. The previously purchased backup systems can be returned to the vendor.

The quote from First Communications to replace the UPS battery backup which is connected to the 9-1-1 equipment including the two consoles located in the dispatch room is $4,985.85. This price includes installation. In addition, an L5-30 receptacle is required in the equipment room

Seminole Electric has advised that they can install this receptacle and also re-wire the stand-alone air conditioner in the equipment room to be connected to the generator. The total cost from Seminole Electric for both projects is estimated to cost well under $1,000.

These purchases can be made with 9-1-1 funds. Commissioner Scott Miller made the motion to replace the 9-1-1 backup system using funds from the 9-1-1 account. Commissioner Dell Shingler made the second. Motion passed.

The Windstream quote to replace the 2 hour battery back up including labor for the Sheriff’s Office/Courthouse phone system is $l,352.  Commissioner Alton Harrison made the motion to purchase the backup system using the Buildings and Grounds portion of the SPLOST III funds. Commissioner Scott Miller provided the second. Motion passed.

 

Committee Reports:

 

Commissioner Alton Harrison announced that the first meeting of the new Permit Ordinance Committee will be this Thursday evening. Members of that committee are Ms. Christine Pugh, Mr. Mitchell Blanks, Reverend Hewlett Powell, Ms. Nancy Trujilla, Councilman Charles Barineau, Mr. Dan Ponder and Commissioner Alton Harrison.

 

 

 

Citizens Request:

 

Mr. Lindsay Register reported that at the December meeting he will bring a formal request to have Seminole County lease the old Seminole County Training School to the All Neighborhoods Development Corporation for twenty (20) years at the price of one dollar ($1) per year. Also Mr. Lindsay stated that he would like to work with the County to find a way to secure the building as presently people just walk in and out of the building at their will. Should the County decide to enter into the lease, Mr. Register is asking that the County apply for a CDBG grant to restore the facility.  Any football practice or existing activities would be allowed to continue. The cafeteria and auditorium are the main focus for restoration.

 

Ranger Grady Jarvis with the Georgia Forestry Commission gave a report on the 2007 statistics for Seminole County. Seminole County has three (3) volunteer fire departments as well as one paid fire department. The Forestry Commission provides some RFD trucks and equipment for these fire departments.  In 2007 Seminole County had 67 fires most of which were machinery related.  An ongoing issue is residential fires including the burning of pine straw etc. Altogether fires are down in our area. There are 74 miles of fire breaks in Seminole County. The RFD had a total of 119 miscellaneous fire responses, 64 residential and 28 motorized.

Commissioner Dell Shingler asked if the Seminole County Forestry office would be re-opened. Ranger Jarvis responded that it has never been closed. Rangers have been working out of the Miller County office for a few weeks to reduce the utility cost by 15% as ordered by the State.

Commissioner C. J. Hodge asked how the report presented compared to Miller County. Jarvis replied that as far as the work load, Seminole County received 74 hours of tractor time for fire breaks and Miller County received 206.

 

Mr. Joe Burke representing the Economic and Tourism for Seminole County requested that the County help them by purchasing twelve (12) Christmas wreaths to be placed on the lamp posts from the Post Office to the Courthouse. The cost of the wreaths is $4,722.00. Commissioner Alton Harrison asked how much the City of Donalsonville had contributed to the cost of decorations. Mr. Burke responded that he really didn’t know because some of the funds came from the tourism hotel tax. Also some private citizens made contributions as well as local businesses. Commissioners Shingler and Hodge stated that their districts had citizens in the city so they would agree to contribute to the purchase of the wreaths.  Commissioner C. J. Hodge made the motion to purchase the wreaths using the Building and Grounds portion of SPLOST III.  Commissioner Shingler seconded the motion. Motion passed.

 

New Business:

 

Commissioner Scott Miller made the motion to re-appoint Ms. Brenda Broome to serve as the private sector appointee to the Southwest Georgia Workforce Investment Board (SWGA WIB). Commissioner Dell Shingler provided the second. Motion passed.

 

County Manager Marty Shingler reported that the fuel pumps at the road department are not registering the correct amount of fuel being pumped and we need to replace the system. The year end report showed some $24,000 of fuel that had not been distributed to the proper departments due to the faulty gauges. Some of this fuel was used by outside users such as the School Board and Head Start. Manager Shingler reported that the old system used keys, which we have run out of, and the new Fuel Management and Authorization system uses a credit card type system.

Commissioner Alton Harrison made the motion to have Manager Shingler get new bids for the purchase of a new Fuel Management and Authorization System for the road department fuel pumps and use the lowest bid for purchase. The funds for the purchase are to come from the Road Department portion of SPLOST III.  Commissioner C. J. Hodge provided the second. Motion passed.

 

Commissioner Alton Harrison made the motion to approve a three percent (3%) cost of living increase for employees beginning January 1, 2009 as was budgeted. Commissioner Dell Shingler provided the second. Motion passed.

 

Commissioner Alton Harrison made the motion to make the 3% pay increase retroactive to June 1, 2008 in the form of a bonus as was budgeted. Commissioner C. J. Hodge provided the second. Motion passed.

 

Commissioner Alton Harrison stated that Mr. Dale Ramthun has agreed to replace Ms. Evelyn Shingler on the Industrial Authority Board. Harrison made the motion to have Mr. Ramthun fill the vacancy and reappoint Dan Ponder, Brad Clarke and Terry Shamblin to continue serving on the board. Commissioner Dell Shingler provided the second. Motion passed.

 

The Corps of Engineers requested the County take over maintenance/possession of the Desser Landing Road from River Road to the landing gate. Commissioner Scott Miller made the motion to take over maintenance of the road. The motion died for lack of a second.

 

Commissioner Dell Shingler made the motion to amend the County’s current Drug Free Workplace policy to include random testing. The amendment is to go before County Attorney Kenneth Hornsby in order to review wording of the amendment to assure the correct legal language is used.  Commissioner Alton Harrison provided the second. Motion passed.

 

The issue of purchasing a new pick-up truck for the road department was the next item on the agenda. At this time there is a need for a vehicle at the Transfer Station to pull a trailer used to transport a 1,500 gallon wastewater tank to town approximately twice a week.

The purchase of a new cab truck for the road department would enable more workers to be transported on one trip around the County which would result in less fuel used and less time used for transport. This would free up the current pick-up truck to be moved to the Transfer Station.

Commissioner Scott Miller made the motion to have County Manager acquire bids for the vehicle and bring those bids to the Commission at a later meeting.  Commissioner Dell Shingler provided the second. Motion passed.

 

Commissioner Dell Shingler asked for clarification on EMT Wayne Pinegar’s placement at the Spring Creek Volunteer Fire Department. It was Shingler’s understanding that the VFD requested Mr. Pinegar to be placed at the facility and would allow his use of the brush truck for transportation around the lake area. Seminole County paid $9,646.50, half  the purchase price of the vehicle and carries insurance coverage for the vehicle.

Shingler stated that she didn’t feel that the citizens of Seminole County should have to foot the bills for housing Mr. Pinegar in another facility and providing another vehicle.

Chairman Rogers stated that he was notified that the VFD no longer wanted Wayne to serve at their facility and they took away Wayne’s fireman privileges resulting in the loss of vehicle privileges. Rogers stated that placing Wayne at the VFD started by requests by citizens in the lake area to have a manned EMS Substation in the area. The VFD didn’t particularly want to have the employee stationed at the VFD, however, if they had to comply, they wanted to have the applicants fill out an application so they could choose who they wanted to be stationed at the facility.  Of the two applicants, they chose Wayne.

Commissioner Shingler continued that she felt that if the County kept their end of the bargain then the VFD should keep theirs.

Rogers continued that the Sheriff had an old vehicle that they were going to turn over as surplus, therefore, we took that vehicle and assigned it to Wayne. 

Shingler replied that she wasn’t aware of the decision to provide the vehicle and that she heard about it from the street. If we put Wayne in the FDR building then that closes it for the citizens who want to rent it for private functions and then there would be the difficulty of making arrangements for election days. It’s not fair to ask Wayne to move out of the FDR building and use the vehicle as his office.

Commissioner Hodge wanted to know if the County should have some say so on how the facility is run being that the County paid for half of the brush truck and we pay for the insurance. Hodge wanted to know who the vehicle belonged to.

Commissioner’s Harrison and Shingler replied that the vehicle belongs to the VFD and we gave them the money to pay for half of the truck.

Commissioner Shingler made the motion to have County Manager Shingler write a letter to the VFD to let them know that we’re not happy with them not keeping their end of the bargain and that they are asking the citizens of the County to take on unnecessary expenses by having to place Wayne in another facility. We are asking them to reconsider the issue and put aside their differences in order to keep Wayne at the VFD. If they are not willing to cooperate then we can move Wayne back to town at our EMS facility.

The motion was seconded by Commissioner Scott Miller. Motion passed.

 

Commissioner Shingler discussed with the Commission the process of ordering equipment and repairs for the conversion of the old GSP facility to convert it to our new EMS facility. It was agreed that all purchases need to go up for bid and be approved by the Commission. Director Roland has a committee who is looking at paint colors etc. and is asking for some guidelines.

 

Clerk Jones reported that we have received a call from the GA properties office to let us know that the paperwork is ready to be signed and sent to us. The employee could not be pinned down to a date that the paperwork would be released, however, she stated that it was on her desk and it would go out soon.

 

 

Announcements:

 

The Georgia Department of Natural Resources held a meeting this past Thursday, November 6th in the Superior Courtroom to discuss the preliminary countywide Flood Insurance Study (FIS) and the associated Digital Flood Insurance Rate Map (DFIRM).

Any citizen who desires to review the new flood risk maps may do so by coming to the County Commissioners office on the first floor of the courthouse.

The new maps may require some citizens to purchase flood insurance on their property when they weren’t required to do so by the previous maps.

 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Alton Harrison, seconded by Commissioner Scott Miller with Commissioners Dell Shingler and Commissioner C. J. Hodge and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF DECEMBER, 2008

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

Tommy Rogers

Alton Harrison

Dell Shingler

Scott Miller

C. J. Hodge

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK