MINUTES

REGULAR MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

TUESDAY, JANUARY 20, 2009

6:00 P.M.

 

 

 

The Seminole County Board of Commissioners held their Regularly Scheduled Monthly Meeting on Tuesday, January 20th, 2009. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commission Scott Miller, Commissioner Brenda Peterson, County Administrator Marty Shingler, Clerk Donna Jones, several County employees and interested citizens. The meeting was changed from Monday to Tuesday due to the Martin Luther King holiday.

 

The meeting was called to order by Chairman Tommy Rogers.

 

Commissioner Brenda Peterson gave the invocation.

 

Commissioner Alton Harrison made the motion to accept the minutes, subject to one correction, from the December 15, 2008 Regular Monthly Meeting and the Called Meeting of December 19th, 2008. Commissioner Dell Shingler made the second. Motion passed.

Commissioner Alton Harrison made the motion to accept the November 2008 and December 2008 financial statements. Commissioner Dell Shingler provided the second. Motion passed.

 

Constitutional Officer and County Officer Response:

 

Commissioner Dell Shingler reported that they were working on adding a paragraph to the “Recreation Policy Procedures” manual. Shingler made a motion to table the manual change until the next meeting. Commissioner Brenda Peterson made the second. Motion passed.

 

Citizens Request:

 

Mr. Lindsay Register came to the Commission once again concerning the Seminole County Training School. Mr. Lindsay would like to have a “sit-down” with the Commission, City/County Manager Marty Shingler and the board of the All Neighborhood Development Corporation to discuss amending the lease agreement which had previously been presented to the Commission. The main item to be amended is the maintenance of the facility.

 

Developer Mr. J. B. Clarke presented his request to enter into an agreement with the County to have the drainage problem at the “Little Hope” subdivision resolved. He stated that his solution would prevent water from crossing Hebrew Rd. Mr. Clarke stated that he would pay up to $8,000 of the cost to put in two culverts to have the water diverted. The $8,000 would also cover the cost of having an engineer look at the site and recommend a solution to the drainage problem.

Commissioner Scott Miller stated that a group of citizens is attending tonight’s meeting due to their concerns about Mr. Clarke’s solution. They contend that it would end up creating a drainage problem for them by causing the water to back up and rise in the horseshoe area of Fish Pond Drain once again.

Mr. Clarke stated that if the water went straight into the drain it might cause a backup, however, if the water is diverted into a curve it shouldn’t cause a backup.

Chairman Rogers stated that they would have an engineer look at the problem and then approach it again.

County Manager Marty Shingler will get a cost estimate and then we’ll have a called meeting to decide how to proceed.

 

 

 

 

New Business:

 

Mr. Britt Brinson representing the Georgia Fire Standards and Training discussed the ISO ratings for Seminole County. Brinson stated that ISO is the organization that sets the insurance rates, and basically anyone within five (5) miles of a fire department receives an ISO rating of nine (9). Brinson stated that Miller County had worked with someone to reduce their fire rate. Brinson offered to provide the man’s name if we were interested.

Chairman Rogers thanked Mr. Brinson and stated that he would appreciate the Commission receiving that name so we too can look into possibilities of lowering the insurance rates for our citizens.

Brinson stated that that if you have a pumper with the ability to move 750 gallons per minute or more, you have a possibility of reducing your rate even more. By having adequate fire protection you can save citizens an average of $350 per year.

Mr. Brinson stayed through the meeting to answer questions from the citizens who attended the meeting.

 

Next on the agenda was a brief discussion of amending the GEBCorp Defined Benefit Plan documents to include the current Constitutional Officers. These would include:

 

Probate/Magistrate Judge, Amy Bagwell

Sheriff, Health Elliott

Tax Commissioner, Dena Hornsby

Clerk of Court, Earlene Bramlett

 

Clerk of Court, Earlene Bramlett was added by a vote of the Commission on April, 11, 2006 and will need to be included in the amendment.

Commissioner Alton Harrison made the motion to submit a Resolution to amend the GEBCorp Defined Benefit plan to include by name all of the current Constitutional Officers. The Resolution document will be provided by GEBCorp and once signed and submitted, GEBCorp will make the amendment to the document.

 

Commissioner Dell Shingler made the motion to have the Chairman sign the Resolution authorizing the Southwest Georgia RDC to file an application with the GDOT for a grant for public transportation assistance. Commissioner Scott Miller provided the second. Motion passed.

 

Commissioner Dell Shingler made the motion to adopt the new “Seminole County Substance Abuse Policy” which includes the provision for random drug and alcohol testing. Commissioner Alton Harrison made the second. Motion passed.

 

Next on the agenda was discussion on the next step to develop the Spring Creek Park that has been leased from the Corps of Engineers.

Chairman Rogers stated that he had spoken with a representative of the Corps of Engineers concerning our input into the plan. The employee stated that he would look at the Genesis Group’s completed plan and make recommendations as well as allow us to review the plan. He would offer these services at no charge.

Commissioner Scott Miller made the motion to approve the Genesis Group’s proposal for the planning and design services for Spring Creek Park/Reynolds Landing. The funding for these services is to come from the Spring Creek Park’s portion of SPLOST IV funds. The Genesis Group’s services are recommended by the State of Georgia. Commissioner Brenda Peterson provided the second. Motion passed.

 

Burke, Worsham & Harrell, LLC had provided a letter of intent which gave a partial list of the services they provide. While none of the services can be relied on to detect errors, the letter states that the County will be informed of any material errors, and of any evidence or information that comes to their attention, that fraud may have occurred.

Commissioner Dell Shingler made the motion to have the Chairman sign the document accepting these terms for the preparation of statements for assets, liabilities, revenues and expenses. Commissioner Alton Harrison made the second. Motion passed.

 

Commissioner Alton Harrison made the motion to accept the proposal from Agri-AFC, LLC to rent rooms at the Farmer’s Market to store seed. Commissioner Dell Shingler provided the second. Motion passed.

Agri-AFC will pay a monthly rent of $200 to use a portion of the building which had previously been used for cold storage. No fertilizers or chemicals will be stored in the facility. The County will not be responsible for maintenance of the area.

 

 

Next on the agenda was a proposal from NaturChem for spraying vegetation to retard growth along the roadway.

Commissioner Dell Shingler stated in the past while in Savannah for meetings, they have  talked with other vendors who provide the same service. After a brief discussion, the Commission made the request to have County Manager, Marty Shingler, obtain additional quotes on spraying services to retard vegetation growth along 150 miles of paved roads in Seminole County.  The quote from NaturChem, Inc. is in the amount of $20,250 for the calendar year of 2009. Chairman Rogers reported that the retardation of the growth would reduce the cost of purchasing another batwing mower and hiring someone to run the mower.

 

Commissioner Brenda Peterson made the motion to list the following equipment as surplus. Commissioner Dell Shingler provided the second. Motion passed.

1997 Ford Dump Truck

Track Loader and Accessories (Push Blades and Root Rake)

1976 Dodge Pick-Up

3 Old Van Type Ambulances

Dirt Pan

 

The surplus equipment will be listed for sale on govdeals.com and an ad will be placed in the Donalsonville News.

 

The next item is the request from Golden Triangle RC&D for two members to serve on the 2009 board. Chairman Rogers has volunteered and a second volunteer is need. Commissioner Dell Shingler volunteered to be the second representative to serve on the board.

 

 

Announcements

 

The ACCG 2009 Legislative Conference will be held February 9th and 10th at the Atlanta Marriott Marquis/Georgia Railroad Freight Depot. If you wish to attend please notify the office for reservations.

 

 

Chairman Rogers relinquished the chair to Vice-Chairman Alton Harrison to open the floor for nominations for Chairman for the calendar year of 2009. Commissioner Scott Miller nominated Commissioner Tommy Rogers to serve as Chairman once again this year. Commissioner Dell Shingler provided the second. Harrison closed the floor to nominations. Motion passed.

Vice-Chairman Harrison relinquished the chair back to Chairman Tommy Rogers.

 

Chairman Rogers asked for nominations for Vice-Chairman for 2009. Commissioner Scott Miller made the motion for Alton Harrison to serve again this year. After no more nominations the floor was closed by a motion from Commissioner Scott Miller with a second from Commissioner Brenda Peterson. Motion passed to have Commissioner Alton Harrison serve as Vice-Chairman again this year.

 

Commissioner Scott Miller addressed several issues. The first issue was the road conditions after the storm a few weeks ago.  Some roads were destroyed and had to be rebuilt. Miller commended Road Department Supervisor Bobby Aiken for staying on top of the situation.

Miller reported that the road down at the Roberts place needs to be resolved. We need to take action on this road before another flood. There needs to be some drainage pipe work down there due to the flooding that occurred this time.

Another road was Jim Alday Road. Citizens have complained that there has been a ditch dug on someone’s property that is causing the road to flood. A citizen has dug the ditch to keep his mobile home from flooding. Chairman Rogers stated that we had to get permission to go on the private citizen’s property to assess the problem so it can be resolved. Once the ditch situation has been resolved, we can address the flooding of Jim Alday Road.

 

Commissioner Scott Miller requested that the survey and easement work be done on Clem Copeland Road so all the paper work will be done once funds are released to pave it.

Chairman Rogers stated that the road bed needs to be raised before anything can be done with the road. It could be that we could take a good dirt pan and move the dirt from the south side of the road to build up the road bed. If not it would take many dump truck loads and a lot more personnel to get the road bed built up.  The fields are higher than the road which results in water runoff flooding the road.

 

Lastly, Commissioner Miller stated that while this year we don’t have the money to pave Clem Copland Road, we could use this time to acquire the remaining easements. That way when the State releases the funds for road paving, we will be in good shape to go on with the project.

To conclude Miller requested that the department heads go ahead and work on their upcoming budgets for FY-10. The State has already informed us that due to State cutbacks, the County will be forced to pick up some of the shortfall. Miller asked that all department heads work on two budgets, one would be a flat line with no increases while the second would be making as many cuts as possible to allow some room to pick up the expenses the State is forcing on us. If we can’t cut back on upcoming budgets there will have to be a tax increase this year.

 

Commissioner Alton Harrison asked County Manager to address the issue of easement with Mr. Brantley Broome on the Fish Pond Drain project. In the December 08 meeting the vote was to turn the situation over to County Attorney Kenneth Hornsby.

Commissioners Harrison and Shingler stated that they continue to get inquiries on the issue.

County Manager Shingler will acquire additional legal advice and price quotes for the cost for a survey and elevation on the easement. The decision needs to be made on whether or not sometime in the near future we would need to clean out the drain below Highway 285.

 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Scott Miller, seconded by Commissioner Brenda Peterson with Commissioners Dell Shingler and Alton Harrison and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF FEBRUARY, 2009

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

 

Tommy Rogers

Alton Harrison

Dell Shingler

Scott Miller

Brenda Peterson

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK