MINUTES

REGULAR MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

MONDAY, MARCH 16, 2009

6:00 P.M.

 

 

 

The Seminole County Board of Commissioners held their Regularly Scheduled Monthly Meeting on Monday, March 16, 2009. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commissioner Scott Miller, Commissioner Brenda Peterson, County Administrator Marty Shingler, Clerk Donna Jones, and several interested citizens.

 

The meeting was called to order by Chairman Tommy Rogers.

 

Commissioner Brenda Peterson gave the invocation.

 

Commissioner Alton Harrison made the motion to accept the minutes from the February 16, 2009 Regular Monthly Meeting. Commissioner Scott Miller made the second. Motion passed.

 

Commissioner Scott Miller made the motion to accept the February 2009 financial statement. Commissioner Brenda Peterson provided the second. Motion passed.

 

Constitutional Officer and County Officer Response:

 

Clerk of Court, Earlene Bramlett, addressed the Commission with questions as to where we are in the superior courtroom renovation project. Ms. Bramlett also inquired as to where we are on the courthouse grounds improvement project.

Chairman Rogers and Commissioner Shingler replied that the new SPLOST IV collection just started January 1, 2009 and we haven’t even received our first payment from the Department of Revenue. This is an $800k project that will take place over a period of six (6) years. We have had two architects review the courtroom renovations but no firm price has been given nor has any contract been awarded. In order to stop further deterioration of the wall surfaces, we are currently leaving the HVAC system on at all times to help with the humidity problems.

Commissioner Shingler stated that she would address the courthouse grounds project later in tonight’s meeting.

 

 

Fire Chief, Travis Brooks, came before the Commission to inquire as to when we were planning on beginning the new fire department building. Recently the County received from the State the GSP Post to be used as the new EMS facility. This will modify the original plans for the new EMS/Fire Department facility to just Fire Department.

The Commission agreed to have their committee get together with the appointed Donalsonville City Council committee members and look at the new plans Mr. Brooks has available.

Commissioner Miller inquired as to whether or not Mr. Brooks had looked at the fire department facility at the industrial complex in Bainbridge. Mr. Brooks replied that he had and that facility is from World War II. Mr. Brooks has plans from a fire department in Waycross that they would like to use.

Mr. Brooks also relayed the results of the most recent ISO survey taken in February. The City of Donalsonville has an ISO rating of five (5), and the five (5) mile radius of unincorporated county surrounding the city has an ISO rating of six (6). They will be looking for ways to lower the rates for other unincorporated areas of the county.

 

County Agent, Rome Ethredge, came before the Commission requesting to bring in Polly Morgan one day a week to replace recently retired Consumer Sciences Agent, Ann Hudgins. Polly presently works under a federal grant four (4) days a week. This would

 

allow us to continue programs to senior citizens; food safety for restaurant workers; and diabetes counseling among other programs.

Commissioner Dell Shingler made the motion to approve hiring Ms Morgan one day a week. Commissioner Scott Miller made the second. Motion passed.

 

Citizens Request:

 

Citizens Peter Schaust and Charles Taylor addressed the Commission concerning the litter along the streets and highways of Seminole County. Mr. Schaust reported that there is trash all along the roadways with some of it coming from outside the county as the fast food packaging testifies. Schaust stated that it is great to see visitors come in to the area for fishing tournaments etc. Some of the trash is  blowing out of trucks and boats. 

Schaust and Taylor asked that “No Littering” signs be put in place and fines be enforced to deter the littering.  Taylor also asked that the County put up speed signs around the Spring Creek Drive area. The traffic and trash is getting worse in the area.

Chairman Rogers stated that when we find discarded trash that has a person’s name on a bill or mailing, the Code Enforcement officer writes a violation and the Probate Judge fines the offender.

Commissioner Alton Harrison stated that we had previously discussed putting up signs with the fine posted on them.

Clerk Jones will review the existing ordinance and fine schedule to see if an amendment needs to be made before we order signs.

 

Ms. Hillary Halford of the Blakely Chamber of Commerce gave a brief presentation of plans for a Regional Economic Development Center to be placed on the square in Blakely.  It would encompass the area of the old theater and run down to the existing Chamber. A survey will be sent out to see what uses Seminole County would have for the regional facility.  Presently there is no facility in Southwest Georgia that could house training for 300 people. The facility will be state of the art with teleconferencing and Internet.

Funding is coming from the private sector in the amount of one million dollars ($1,000,000), SPLOST,  and additional funds are being sought from Economic Development and a half million dollar s from the Georgia One fund.

A website will be developed that each county will be able to use to promote their real estate development, industrial authority etc.

 

New Business:

 

Commissioner Scott Miller made the motion to appoint Mr. Ray Scott as the County’s official livestock impound agent and Mr. Dallas Waddell as an alternate if he is willing to serve. Commissioner Alton Harrison provided the second. Motion passed.

The need for a livestock impound agent arose during a rescue of ten horses that were out of their fence.

Commissioner Scott Miller questioned if the County would be covered under the County’s liability insurance.  County Manager Shingler replied that he believed they would be.

 

Commissioner Scott Miller made the motion to accept the bid from NaturChem, Inc. for chemical application to retard growth along 150 miles of paved roadside. The bid is for three (3) applications per year. The contract is for the amount of $20,250. The motion was seconded by Commissioner Alton Harrison. Motion passed.

 

After a brief discussion on how to proceed, Commissioner Dell Shingler made a motion to begin the courthouse grounds project and run a new ad for the brick paver sales. The motion was seconded by Commissioner Brenda Peterson. Motion passed.

The project will begin with removing sod in the front of the courthouse and transplanting it to the edge of the employee parking lot north of the courthouse. The existing sidewalk will be removed and the ground level will be altered to have the water flow into the drains.

The planting beds are in the process of  being pruned and moved to the new EMS facility. Once the courthouse grounds project nears completion, the front planting beds will be re-established with new materials. Now that the City has completed its drainage project, the County can go forward with our drainage project. Commissioners Dell Shingler and Brenda Peterson are the members of the grounds committee. This project will be funded through SPLOST III.

 

After discussion it was agreed to open the Transfer Station for the free drop off of household items on the last Saturday of the upcoming countywide clean-up. The clean-up will run in April and May and will be hosted by the Chamber of Commerce. Announcements will be made and ads run in the local legal organ listing the days of the organized clean-up as well as the Saturday for free drop off.  This year no tires will be included in the free drop off.  On a motion made by Commissioner Alton Harrison the County will accept the clean-up bags at the Transfer Station at no charge. Other aspects of the clean-up will go as last year with the exception of tires. Commissioner Dell Shingler provided the second. Motion passed.

 

County Manager Marty Shingler presented a Survey of Proposal by Joey Brock Land Surveying, LLC. The survey will provide the elevations along the Fish Pond Drain for the two and one-half miles between Hwy. 285 and Buck Hole Road.  This survey is necessitated to provide elevations for this section of the drain. The Commission can then decide if the drain will need to be dredged in areas. Commissioner Scott Miller made the motion to proceed with the survey and have the project funded with SPLOST funds. Commissioner Alton Harrison provided the second. Motion passed.

 

Maintenance of the Fish Pond Drain will be easier if we had a dozier with a six-way blade. The blade is wider and will be able to make a smoother and wider scrape. There is an equipment auction in Alabama this Saturday which has a used dozier listed. Commissioner Alton Harrison made the motion to allow representation at Saturday’s auction and set the limit for purchase at $40,000. Commissioner Brenda Peterson provided the second. Motion passed.

 

EMS Director, Toby Roland, sent a request by the Commission to purchase a repeater to boost their radio signal in some areas of the County. The repeater would be placed on the existing water tower and will cost approximately $4k. The Commission asked that quotes be obtained for this project.

 

Commissioner Alton Harrison made the motion to donate the old EMS office building to the fire department to be used as  a practice burn. Commissioner Dell Shingler provided the second. Motion passed.

 

Next on the agenda is a renewal for hardware and software maintenance by Governmental Systems, Inc. for Tax Commissioner and Tax Assessor computer equipment. The proposal is in the amount of $8,374 and will be split equally between the two departments. Commissioner Alton Harrison made the motion to approve the contract with Commissioner Shingler providing the second. Motion passed.

 

Finally, Commissioner Scott Miller stated that it had been reported to him that some of the children in the baseball/softball program were scheduled to start practice at 8:30 p.m.  It was agreed upon by the Commission to do away with the late practice schedule in order to have the school age children home by 9:00 p.m.

 

 

Announcements

 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Dell Shingler, seconded by Commissioner Scott Miller with Commissioners Brenda Peterson, Alton Harrison and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF APRIL, 2009

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

 

Tommy Rogers

Alton Harrison

Dell Shingler

Scott Miller

Brenda Peterson

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK