MINUTES

CALLED MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

MONDAY, MARCH 30, 2009

5:00 P.M.

 

 

 

The Seminole County Board of Commissioners held a Called Meeting on Monday, March 30, 2009. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commissioner Brenda Peterson, County Administrator Marty Shingler and Clerk Donna Jones. Commissioner Scott Miller was absent.

 

The meeting was called to order by Chairman Tommy Rogers.

 

Commissioner Dell Shingler gave the invocation.

 

Constitutional Officer and County Officer Response:

 

Sheriff Heath Elliott came before the Commission requesting two (2) new vehicles for his staff.

The School Resource Officer is requesting to have his vehicle replaced. Sheriff Elliott would like to take the existing SRO vehicle and move it to the jail as a spare vehicle that can be used to transport prisoners. The Sheriff’s Ford Truck would be transferred to the SRO and the Sheriff’s vehicle would then be replaced with either a new cruiser or a truck.

Sheriff Elliott presented a quote from Brannen Motor Company for a fully equipped 2009 Ford Crown Vic police vehicle in the amount of $33,036.

An alternate bid from Brannen for $21,695 was presented and would require the light bar, push guard and wrap option to be provided by Georgia Two-Way, Inc. for $1,895.00. This would bring the vehicle total to $23,590.00 plus finance charges for the four year lease to purchase agreement.

The second vehicle will be a 2009 Ford F150 XLT at the price of $27,300 and will also be purchased on a four year lease to purchase agreement.

The camera for this cruiser will be purchased from Watch Guard for $4,682.00

Financing for the two vehicles would be through SPLOST. The Sheriff’s office currently has a debt of $68,378.01 for four vehicles. The amount of SPLOST funds available to the Sheriff’s Office is $62,188.57. Of the $68,378.01 debt on the books for the Sheriff’s Office, $34,069.79 is due by the end of 2009 with $34,308.22 due over the course of 2010 and 2011. This will give enough time to rebuild the fund before the remaining vehicle payments come due.

After a brief discussion as to the advantages of purchasing one truck and one cruiser, Commissioner Dell Shingler made the motion to purchase one cruiser from Brannen for $21,695 and equipping the vehicle through Georgia-Two-Way with Watch Guard providing the camera system for $4,682. The second vehicle will be a Ford F-150 at the purchase price of  $27,300 and the cost of radio installation.  Commissioner Brenda Peterson provided the second. Motion passed.

 

 

 

New Business:

 

Commissioner Alton Harrison made the motion to approve a non-partisan “Tea Party” to be held on April 15th, 2009 on the Courthouse grounds. This “Tea Part” is being held to protest the economic stimulus package. The second was provided by Commissioner Dell Shingler.  Motion passed.

 

The Commission reviewed and discussed quotes that have been provided for maintaining the grounds of the Courthouse, EMS, Senior Citizens and Adult Learning Center. Quotes were provided by Trawick’s Lawn Service, LLC; Eddie & Edward; and Jerry Lynn of Donalsonville.

Commissioner Dell Shingler made the motion to engage the low bidder, Trawick’s Lawn Service, LLC, for a one time clean-up to include lawn mowing and edging, trimming of shrubs and laying down straw for the amount of $700. Trawick’s would then provide monthly grounds maintenance of edging all curbs, sidewalks and flowerbeds; spray Round-Up where needed; blow off all parking lots; trim bushes; put down straw twice a year. Mr. Trawick will provide the straw. This service is a monthly fee of $280. The second was provided by Commissioner Alton Harrison. Motion passed.

 

Commissioner Dell Shingler made the motion to have Jail employee, Carey Moye, supervise inmates for the grass cutting of the grounds. Mr. Moye’s compensation will be $11 per hour. Second was provided by Commissioner Brenda Peterson.  Motion passed.

 

Commissioner Alton Harrison made the motion to exit the Regular Session and enter into Executive Session. Commissioner Dell Shingler provided the second. Motion passed.

 

Commissioner Alton Harrison made the motion to exit the Executive Session and re-enter the Regular Session.

 

Before dismissing, Commissioner Dell Shingler asked how we were coming with the Courthouse grounds project. Chairman Rogers replied that the road department is very busy due to the recent rainfall and we have a lot more coming. When they are available we will go forward with the Courthouse grounds project.

 

Announcements:

 

Monday, April 13th, 2009 will be the initial budget meeting where each department will present their budget request for FY-10. This meeting will be held in the Law Library on the first floor of the Courthouse.

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Brenda Peterson, seconded by Commissioner Dell Shingler with Commissioners Alton Harrison and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF APRIL, 2009

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

 

Tommy Rogers

Alton Harrison

Dell Shingler

Brenda Peterson

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK