MINUTES

REGULAR MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

MONDAY, APRIL 20, 2009

6:00 P.M.

 

 

 

The Seminole County Board of Commissioners held their Regularly Scheduled Monthly Meeting on Monday, April 20, 2009. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commissioner Scott Miller, Commissioner Brenda Peterson, County Administrator Marty Shingler, Clerk Donna Jones, and several interested citizens.

 

The meeting was called to order by Chairman Tommy Rogers.

 

Commissioner Dell Shingler gave the invocation.

 

The minutes from the regular monthly meeting held March 16th, called meeting held March 30th and FY-10 Budget presentation meeting held April 13th were approved on a motion made by Commissioner Dell Shingler and seconded by Commissioner Brenda Peterson. Motion passed.

 

Commissioner Alton Harrison made the motion to accept the March 2009 Financial Statements with the second offered by Commissioner Brenda Peterson. Motion passed.

 

Constitutional Officer and County Officer Response:

 

Citizens Request:

 

Citizen Dale Brooks spoke with the Commission concerning flood water levels during the recent rain storms.

Ms. Brooks read a prepared statement discussing the flooding of her home and the reasons she felt this happened. Ms. Brooks reported that the ditches in front of her house held water as they should have, however, somewhere downstream the rain water bottlenecked and shifted the water flow back in a northern direction into her back yard.  The second week of rain the water jumped the road and flooded several homes.

Ms. Brooks inquired as to the permit process for building a home. Brooks is concerned that if someone builds up their lot this could displace water where it would normally collect and could threaten other homes and structures. Also, it appears that the County is trying to prevent flooding by keeping the ditch clean, but on the other hand, the County is counterproductive by allowing building in low lying areas where flooding has occurred in the past.

Ms. Brooks expressed her concern that if drainage pipes are added to Little Hope Subdivision it will put more water in the ditches than they can handle.

Lastly, Ms. Brooks inquired as to whom along Fish Pond Drain has not granted easements to their property.

 

Chairman Rogers stated that they would formally respond in letter form.

 

In response to Ms. Brooks’ questions, Commissioner Scott Miller stated that we have an engineer looking at the drainage situation in Little Hope Subdivision on Hebrew Road and nothing will be done until it is approved by the engineer. No drainage pipe has been installed in that area.

Also, we are in the process of consulting with an engineer to survey the Fish Pond Drain area between Highway 285 and Buck Hole Road. That part of the drain has never been touched and we have an engineer looking at the wooded area there where the water flows.

Ms. Brooks asked who owns the property in that area and do we have easements for that property.

Commissioner Dell Shingler asked what we’ve heard from the engineer and Chairman Rogers stated that an engineer can’t get into Fish Pond Drain right now because of the water level.

 

Citizen Kathy Parkerson addressed the Commission concerning the flooding in the Paradise Acres Subdivision. Ms. Parkerson stated that they had a very bad problem with flooding in these past rains. The ditches are filled with dirt due to the scraping of the roads and also the concrete culvert is covered with dirt. The water from other properties and streets runs across Sportsman on its way to the lake and is causing water to come very close to coming into homes. The road going into the public ramp is a little lower and this is what prevented the homes from being flooded during these recent rains.

 

Old Business:

 

Commissioner Dell Shingler stated that she had not heard from the Fire Department to schedule a meeting with their committee. Chairman Rogers replied that he heard from them earlier today and they will discuss it after the meeting.

 

New Business:

 

Commissioner Dell Shingler stated that Alf’s Farm and Garden was inquiring about the future plans for the lot north of the Courthouse. They want to know if we will be taking down buildings that they are currently renting from us. Shingler continued that we need to know where we’re going to put the future Fire Department and Courthouse Annex structures in order to negotiate a long term lease with Alf’s for the existing storage buildings.

 

Shingler expressed her thoughts that we should have a long range plan drawn up for where we will put buildings and where the parking will be.

Chairman Rogers replied that first we need to know what size buildings we’re going to need. The plan is to meet with the Fire Department Committee sometime this week and we’ll have a better idea of their needs at that time.

 

In a previous Zoning meeting a request was brought up to rezone property for a cell tower to be located at 2290 Clarence Lane Rd. There was not a quorum of committee members present at the meeting therefore no vote could be taken. The structure was built and inspected and is now for sale. We need an after-the-fact vote to approve the zoning change from Agriculture to Commercial for that property.

Commissioner Alton Harrison made the motion to approve the rezoning and Commissioner Scott Miller provided the second. Motion passed.

 

Sheriff Heath Elliott asked to have listed as surplus, a 2003 Crown Vic that is being replaced with a new vehicle. Commissioner Scott Miller made the motion to approve the surplus listing with Commissioner Dell Shingler providing the second. Motion passed.

 

Secondly, Elliott asked to replace the engine in one of the vehicles with an engine that has already been removed from a previously wrecked vehicle. We would barter with Jim Kovacs for the engine in exchange for a spare lightbar that we have. The cost to install the engine would be $500. Commissioner Dell Shingler made the motion to install the used engine into the cruiser with Commissioner Brenda Peterson providing the second. Motion passed.

 

The next item on the agenda to be addressed is a letter from the Blakely-Early County Chamber of Commerce. The letter addresses an earlier request for a letter of support and the completion of a short survey for the Economic Development Facility concerning a grant application.

County Attorney, Kenneth Hornsby, asked how this facility would help Seminole County. In reply, no one could see that we would have any use for this facility. Commissioner Shingler asked if anyone anticipated using the facility once a quarter. No one thought we would have a use for it.

Chairman Rogers stated that he had worked with Early County about having River Road paved from one end to the other and it helps us all for counties to support one another in their development matters.

Hornsby stated that he felt that if the surrounding counties supply a letter of support then they should have something to say about the development from that source.

Hornsby stated that he felt that the Chairman should make an effort to talk to them before a decision is made. The item was tabled until the next meeting.

 

Previously a vote was taken to allow the old EMS wooden building to be used as a practice burn for the fire department. We have been notified that the roof shingles would have to be removed and the wiring would have to be removed in order to use the structure as a practice burn. Commissioner Dell Shingler made the motion to amend the previous vote and instead tear down the structure and dispose of it through the Transfer Station.  Commissioner Alton Harrison provided the second. Motion passed.

 

Clerk Jones gave an update on the upcoming county wide “Keep Georgia Beautiful” campaign. This year the campaign will run for three Saturdays, May  9 th, 16th and 23rd. The Transfer Station will be open for extended hours on those three Saturdays.

During a meeting at the Chamber on Thursday, April 16th, it was decided to have teams sign up this year and make it more of a competition in order to see if more people would become involved. Ads will be placed in the newspaper and flyers will be distributed to local business with details on the upcoming event.

 

 

Announcements

 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Alton Harrison, seconded by Commissioner Brenda Peterson with Commissioners Dell Shingler, Scott Miller and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF MAY, 2009

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

 

Tommy Rogers

Alton Harrison

Dell Shingler

Scott Miller

Brenda Peterson

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK