MONDAY, JUNE 15, 2009

6:00 P.M.




The Seminole County Board of Commissioners held their Regularly Scheduled Monthly Meeting on Monday, June 15, 2009. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Commissioner Dell Shingler, Commissioner Scott Miller, County Administrator Marty Shingler, Clerk Donna Jones, and several interested citizens. Vice-Chairman Alton Harrison and Commissioner Brenda Peterson were absent.


The meeting was called to order by Chairman Tommy Rogers.


Road Department Superintendent, Bobby Aiken, gave the invocation.


The Minutes from the Budget Work Session of May 11th and May 14th, and the Public Budget Hearing and Regular Meeting May 18th, 2009 were approved on a motion made by Commissioner Dell Shingler with the second by Commissioner Scott Miller. Motion passed.


The May 2009 Financial Statement and the FY-09 budget adjusting journal entries were approved on a motion made by Commissioner Scott Miller with the second made by Commissioner Dell Shingler. Motion passed.


Constitutional Officer and County Officer Response:


Road Department Superintendent, Bobby Aiken, addressed the Commission concerning roadside ditches in the County. Aiken stated that the farmers are harrowing the fields so close to the roads that it is causing erosion and the roadside ditches are being filled with soil from the farm fields. The FEMA representative that has been assessing the storm damage in Seminole County stated that it would take four years of ten hour days, four days a week to clear all the ditches in the County. The next storm will just fill in the ditches as we get them cleaned out and then the whole process will have to start over.  Aiken continued that if we continue having to spend this much time cleaning out ditches it will take us away from other projects such as fixing right-of-ways and cleaning out pipes.

Commissioner Scott Miller asked that we have our County Attorney, Kenneth Hornsby, write an ordinance to control this issue and also we should probably hold a public hearing before we adopt an Ordinance.

County Manager, Marty Shingler, stated that in the past weíve had trouble getting ordinances that involve roads where we donít have the right-of-way.


Committee Reports:


Commissioner Dell Shingler updated the Commission concerning the Easter Seals representativeís inspection of the old Seminole County Training School. The representative that came will return to be the guest speaker at the first Wednesday breakfast to be held at the Lionís Hall, September 2nd at 7:30 a.m. The representative will speak about grant funds that may be available for the renovation of the old school building into a facility that would be useful to our community.

Citizen Lindsay Register expressed his gratitude that the Commission had continued to try to find a way to make the building useful to the whole community.


New Business:


A Resolution was brought to the Commission that would require agricultural irrigation systems to have an end-gun installed that would keep the spray from reaching County roads. The over-spray is a safety and water conservation issue as well as being destructive to our paved and un-paved roads in the County. The State already has code in place to prevent this over-spray from coming onto state roads.

It was suggested that the Countyís ordinance go into effect on January 1, 2010, allowing local farmers several months to comply.

Road Department Superintendent, Bobby Aiken, stated that there are two places on Braswell-Godby road that need to be re-paved due to the destruction caused by the irrigation systems.

After a brief discussion, Commissioner Scott Miller suggested that we table making a decision until we can have a meeting with the full Commission.

The issue died due to lack of a motion.


Commissioner Dell Shingler made the motion to have Chairman Rogers sign the resolution to designate an agent for the Disaster Relief Act for EMA. Commissioner Scott Miller provided the second. Motion passed.


Commissioner Dell Shingler made the motion to have Chairman Rogers sign the annual letter of support for the Southwest Georgia Community Action Councilís application for the Housing Preservation Grant. This grant benefits low-income households in Southwest Georgia for repairs and energy efficiency in their homes. The second was provided by Commissioner Scott Miller. Motion passed.


Commissioner Scott Miller made the motion to have Chairman Rogers sign the amendment to the GEBCorp Defined Benefit Plan that would allow Constitutional Officers to be added to the plan. This is a formality that follows the boardís vote to approve this action in January 2009. Commissioner Dell Shingler provided the second. Motion passed.


It was brought to the Commissionís attention that the old water well located at the FDR voting precinct had fallen into disrepair and will need to be repaired or replaced. The decision was made to install a new submersible well on the Countyís property at that location. County Manager, Marty Shingler will obtain quotes for this service and bring them to the next meeting of the Commission in order to select a vendor.




Mr. Spencer Mueller, DCA Region 10 Representative, will be hosting a ďGeorgia Academy for Economic Developmentí, to be held at the Riverfront Center in Albany. There will be four sessions for this training. Commissionerís were given an flyer and asked to contact the office if they plan to attend.








With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Scott Miller, seconded by Commissioner Dell Shingler with Chairman Tommy Rogers voting yes.


ADOPTED THIS __________ DAY OF JULY, 2009





Tommy Rogers

Dell Shingler

Scott Miller