MINUTES

REGULAR MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

TUESDAY, SEPTEMBER 8, 2009

6:00 P.M.

 

 

 

The Seminole County Board of Commissioners held their Regularly Scheduled Monthly Meeting on Monday, September 8, 2009. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commissioner Scott Miller, Commissioner Brenda Peterson, County Administrator Marty Shingler, Clerk Donna Jones, and several interested citizens.

 

The meeting was called to order by Chairman Tommy Rogers

 

Commissioner Alton Harrison gave the invocation.

 

The Minutes from the Regular Meeting August 11, 2009 were approved on a motion by Commissioner Alton Harrison with the second by Commissioner Brenda Peterson. Motion passed.

 

Financial Statements for July 2009 were approved by a motion provided by Commissioner Alton Harrison with the second provided by Commissioner Brenda Peterson. Motion passed.

 

Constitutional Officer and County Officer Response:

 

E-911 Director, Paula Whaley, addressed the Commission with requests for funding for several 911 projects. Those projects included: the purchase of a new log recorder; the purchase of a computer aided dispatch system (CAD) and; increasing wireless surcharge from $1 per month to $1.50.

 

After much discussion it was decided to go forward with the purchase of the log recorder and delay the purchase of the CAD System until funds were available. The CAD System will provide detailed reporting capability that is now being done by hand.

The motion to purchase the log recorder from Eventide for the amount of $15,989 was made by Commissioner Scott Miller with the second by Commissioner Brenda Peterson. Motion passed.

The CAD System to be purchased once funds are available will come from EZ-911 for the purchase price of $53,000.

Purchase of the mapping software that would enhance the CAD System will be postponed until a later date.

Lastly, Ms. Whaley asked for permission to purchase the Offender Watch system, which is a web-based software system which would not only provide the Sheriff’s Office with a better system to track registered sex offenders, but would also provide the public with access. This purchase can be made with a budget line item for GCIC that has been replaced with Internet capability. Commissioner Scott Harrison made the motion to approve the purchase with it coming from the communications department line item budget. Commissioner Alton Harrison made the second. Motion passed. The start up cost is $500 and the annual fee is $1,750.00

 

The request to increase the wireless surcharge died due to lack of a motion.

 

Sheriff Heath Elliott discussed the publication “Let’s All Work to Fight Drug Abuse”. This drug awareness booklet is designed to give parents the information they need to help them when looking for signs to determine that their child may be using drugs. The booklet will be provided to parents of school age children. Sheriff Elliott asked that the Commission approve placing an ad in the booklet which can be paid out of the drug fund. The publication is financed by ads purchased by local vendors and with donations from citizens. The amount of funds raised for the publication will determine the number of copies that will be provided to the parents.

Commissioner Alton Harrison made the motion to approve placing an ad in the publication with Commissioner Brenda Peterson providing the second. Motion passed.

 

Commissioner Dell Shingler informed the Commission that Roy F. Rankin, architect from Tifton, will be in Friday to do a thorough site visit in order to provide a proposal for the renovation of the superior courtroom. Mr. Rankin’s fee for this assessment is not to exceed $1,000.

Commissioner Alton Harrison made the motion to have Mr. Rankin perform the evaluation with his fee not to exceed $1,000 for that service. Commissioner Dell Shingler provided the second. Motion passed. Mr. Rankin’s fee is to be paid from SPLOST IV funds.

 

Committee Reports:

 

Chairman Rogers reported that he and Commissioner Dell Shingler had attended a meeting at Lake Blackshear where they learned that the Department of Community Affairs has joined what was formerly known as the Regional Development Center and is now named the Regional Committee.

Rogers and Shingler found that some of the transport buses that we see around the county have stretchers and can be used for transporting patients to the hospital or to the mental facility.

 

Commissioner Scott Miller gave an update on the End Gun Shut-Off grants that were made available to local farmers. Miller stated that the total fund made available was just over two million dollars. This grant encompassed 22 counties with 572 applications submitted and 265 being approved. Of those applications, 57 were from Seminole County with 21 approved.

 

Citizens Request:

 

Former Probate Judge, Mr. “Bo” Earnest, asked permission of the Commission to have a granite plaque erected at the FDR voting precinct that will memorialize the old FDR School. The plaque will also include the founding date and name of the founder.

Installing the plaque was approved on a motion made by Commissioner Scott Miller with the second from Commissioner Alton Harrison. Motion passed.

 

Old Business:

 

Once again the Commission discussed hiring someone to maintain the lawns at the Senior Citizens Center; EMS Facility and; Adult Learning Center.  Currently Trawick’s Lawn Care maintains the shrubbery; edges sidewalks, curbs, and flowerbeds; sprays weed killer where needed; blows off parking areas; and puts down pine straw twice a year.

The County has tried to use inmate labor for mowing of the building grounds, however, the supply of labor is not sufficiently reliable to maintain the lawns.

A motion by Commissioner Dell Shingler and seconded by Commissioner Brenda Peterson gave the approval to have Clerk Jones run another newspaper ad for quotes for lawn maintenance. The bid request will be for services to mow the lawns with a second  bid that would include the services now being provided by Trawick’s Lawn Care.

 

 

New Business:

 

Commissioner Dell Shingler made the motion to adopt the updated “Flood Damage Prevention Ordinance” which is required by FEMA and will allow our citizens to continue to purchase flood insurance. Commissioner Alton Harrison provided the second. Motion passed.

 

The Commission reviewed bids from Flint Equipment Co.; Yancey Brothers; Tractor & Equipment Company; and Flagler for the purchase of a new 12 H Motor Grader. Replacing these pieces of heavy equipment every five (5) years is generally part of the purchase price.

The bids included the trade-in of our 2004 model Caterpillar Motor Grader.

Road Department Supervisor, Bobby Aiken, stated that his men were unable to handle the Caterpillar Motor Grader with the joystick controls.

After reviewing handling capability; price; future trade-in value and; warranty, Commissioner Scott Miller made the motion to purchase the John Deere motor grader to be provided by Flint Equipment Co. for the price of $153,500.

Commissioner Alton Harrison provided the second. Motion passed.

 

 

 

On a vote by Commissioner Alton Harrison, the County will once again provide flu shots for their employees at a cost of $20 each to be administered at the health department.  Commissioner Brenda Peterson provided the second. Motion passed.

 

 

 

Announcements:

 

A one day retreat has been planned for the Commission to be held on September 25, 2009 from 10:00 A.M. until 4:00 P.M.  The retreat will take place at the Colquitt County Courthouse Annex located at 101 East Central Ave., Suite 201, Moultrie, GA 31768. The purpose for the retreat is to focus on future county projects such as a building a courthouse annex; fire department facility; renovation of the superior courtroom; court house grounds; Seminole County Training School; and miscellaneous topics.

Any citizen wishing to attend this meeting is asked to call the Commissioner’s Office so that we can determine the size of meeting room needed.

 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Brenda Peterson, seconded by Commissioner Scott Miller with Commissioners Alton Harrison, Dell Shingler and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF OCTOBER, 2009

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

 

Tommy Rogers

Alton Harrison

Dell Shingler

Scott Miller

Brenda Peterson

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK