MINUTES

CALLED MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

THURSDAY, OCTOBER 22, 2009

10:00 a.m.

 

 

The Seminole County Board of Commissioners held a Called Meeting on Thursday, October 22, 2009. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commissioner Scott Miller, Commissioner Brenda Peterson, County Administrator Marty Shingler, Clerk Donna Jones, and several county employees.

The meeting was called to order by Chairman Tommy Rogers

Code Enforcement Officer, Bill Kennedy, gave the invocation.

The Minutes from the Regular Monthly Meeting of October 13, 2009 as well as the minutes from the retreat held September 25, 2009 were approved on a motion by Commissioner Dell Shingler with the second by Commissioner Brenda Peterson. Motion passed.

Financial Statements for September 2009 were approved by a motion provided by Commissioner Alton Harrison with the second provided by Commissioner Brenda Peterson. Motion passed.

Constitutional Officer and County Officer Response:

Code Enforcement Officer, Bill Kennedy, discussed an agreement letter from the Bainbridge-Decatur County Humane Society, Inc. The shelter is agreeing to accept a maximum of six (6) dogs per month at the rate of fifteen dollars ($15) per day for the first three (3) days for a total of $45. After the three days, the shelter will attempt to place the animal up for pet adoption. If we deliver a dog that is to be euthanized the charge will be twenty dollars ($20).

The current fiscal year budget line item for animal control has a balance of $2,000. Mr. Kennedy would draw from this line item as long as funds are available.

The agreement with the shelter has the term of October 1, 2009 through September 30, 2010. At the end of the term we would have to re-negotiate to allow the service to continue.

Commissioner Dell Shingler made the motion to authorize Chairman Rogers to sign the agreement on behalf of the Commission. Commissioner Brenda Peterson provided the second. Motion passed.

New Business:

Clerk Jones reported that the State of Georgia’s Open Records Act allows governments to charge 25˘ per copy and an hourly rate of the lowest paid qualified person to pull the records to comply with an open records request. The Act will not allow for charges for the first fifteen minutes of the service. Clerk Jones asked that the commission vote to adopt the State policy as the County policy. The motion to adopt was made by Commissioner Scott Miller with the second provided by Commissioner Brenda Peterson. Motion passed.

County Manager, Marty Shingler, read the various millage rates submitted for approval. The millage rate is the lowest it has been in several years due to all departments striving to keep their costs down to the minimum.

 

 

 

 

 

After reviewing the spreadsheet provided, the millage rates were adopted on a motion made by Commissioner Alton Harrison and seconded by Commissioner Scott Miller. The 2009 millage rates are as follows:

State (remains constant) .25

Unincorporated County 13.42

School Board 11.51

Library .691

TOTAL COUNTY MILLAGE RATE 25.87

This rate is reduced from 2008’s rate of 26.12 mills.

 

Code Enforcement Officer, Bill Kennedy, asked permission to purchase two (2) small body-worn video cameras to be worn by himself and Road Department Superintendent, Bobby Aiken. The cameras were recommended at a recent code enforcement training session. Kennedy stated that he felt that wearing the camera would protect him and the county when having to address a controversial issue with a citizen. There have been a couple of instances in the past year where one code enforcement officer was shot and another instance where a civilian was fatally wounded by a SWAT team.

The cost of the cameras is $149 each with an additional charge to upgrade the memory card.

Commissioner Miller asked if he was going to inform citizens that they were being recorded and inquired as to the legality of recording someone without their knowledge. Sheriff Elliott responded that the law states that only one party in the conversation needs to be aware of the recording. You are not allowed to record a conversation between two persons if you are not included in the conversation, however, you can record the conversation if you are one of the two who are conversing.

Kennedy said in any case he would let the citizen know that he/she is being recorded.

The motion to approve the purchase was made by Commissioner Brenda Peterson with the second from Commissioner Alto Harrison. Motion passed.

Commissioner Dell Shingler made the motion to exit the general session and enter into an executive session. Commissioner Alton Harrison provided the second. Motion passed.

Commissioner Scott Miller made the motion to exit executive session and re-enter the general session. Commissioner Alton Harrison made the second. Motion passed.

After review of bids, the Commission voted to have Mr. Dewayne Lenoir of Classic Cuts, maintain the grounds of the EMS, Sr. Citizens and Adult Learning Center facilities. These services include mowing, weed eating, edging, blowing off parking lots and sidewalks, trimming shrubs, maintaining planting beds and replacing pine straw in beds as needed. Mr. Lenoir was the low bidder at $375 per month for all listed services and is also a local vendor. The motion to award Classic Cuts was made by Commissioner Dell Shingler and the second was provided by Commissioner Alton Harrison. Motion passed.

Chairman Rogers reported that the county has been asked to swap a small portion of land around the FDR voting precinct for a larger area along Highway 374. Mr. Raymond Burke is auctioning property in the vicinity of the FDR voting precinct. Before entering into the auction process Burke would like to swap with the county a strip of property that is approximately 400’ in length and 40’ in width with the 40’ along Highway 374, The total square footage of the property is in excess of 15,000 sq. ft.

Mr. Burke would like in return a strip of land behind the FDR building of 70’x 135’ for a total of 9,450 sq. ft. The exchange would guaranty the county a larger access to the FDR building.

The land swap was approved on a motion made by Commissioner Scott Miller with the second from Commissioner Dell Shingler. Motion passed.

 

 

 

 

 

 

 

 

 

 

 

Announcements:

There will be a retirement luncheon for Marty Shingler on December 31st to be held at the Ag Center at noon. All Commissioners and county employees are invited to attend.

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Alton Harrison, seconded by Commissioner Scott Miller with Commissioners Dell Shingler, Brenda Peterson and Chairman Tommy Rogers voting yes.

ADOPTED THIS __________ DAY OF NOVEMBER, 2009

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

Tommy Rogers

Alton Harrison

Dell Shingler

Scott Miller

Brenda Peterson

ATTEST

 

 

________________________________

DONNA JONES, CLERK