MINUTES

REGULAR MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

TUESDAY, NOVEMBER 10, 2009

6:00 P.M.

 

 

The Seminole County Board of Commissioners held their Regularly Scheduled Monthly Meeting on Tuesday, November 10, 2009. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commissioner Brenda Peterson, County Administrator Marty Shingler, Clerk Donna Jones, and several interested citizens. Commissioner Scott Miller was absent.

The meeting was called to order by Chairman Tommy Rogers

Seminole County Building Inspector, Bill Kennedy, gave the invocation.

The Minutes from the Called Meeting of October 22, 2009 were approved on a motion by Commissioner Alton Harrison with the second by Commissioner Brenda Peterson. Motion passed.

Committee Reports:

Ms. Annie Ruth Calloway of the Housing Taskforce requested funds from the County and the City to help citizens who need to have windows and doors replaced in their homes. The Rural Commission has some grant stimulus money to help these citizens. Ms. Calloway was informed that while labor is available she would need to work on getting the materials donated.

Ms. Calloway stated that she would be going to a retreat in December where this project will be discussed and she will report on the results at a later meeting.

Commissioner Dell Shingler gave a brief report on the latest trip to Atlanta to meet with the Department of Community Affairs concerning the old Seminole County Training School. While it was stressed that the grants are very competitive it was suggested we have a good project and we should go forward with our plans to submit an application for restoring the building for a community center, office space and handicapped housing.

Commissioners Rogers and Shingler feel that timing is of the essence and we need to go ahead and engage a grant writer in order to be sure that our application is filed before the deadline.

County Manager, Marty Shingler, recommends using Bob Roberson and Associates as our grant writer on this project as they have been successful on other grant applications they have filed for us. Bob Roberson and Associates were one of the grant writers on the list that was provided by the Department of Community Affairs.

 

Citizens Request:

Old Business:

New Business:

Mr. Royce Davis with the Georgia Forestry Commission presented the Seminole County Annual Report.

Seminole County has 45,900 acres of forested land under the protection of the Georgia Forestry Commission. The county unit is responsible for all forest protection activities involving the suppression of wildland fires, pre-suppression firebreaks, and other forest related activities.

The copy of the report is available to the public and can be located in the County Commissioner’s Office.

Chairman Rogers reported that due to the economy we will have a shortfall of sales tax this fiscal year. The budget contains a line item for a 3% cost of living adjustment for the employees.

After a brief discussion the Commission agreed to give the 3% adjustment effective June 1, 2009 through December 31, 2009. However, the cost of living adjustment will not carry into the calendar year of 2010.

Commissioner Brenda Peterson made the motion to give the employees the budgeted COLA through December 31, 2009 only. Commissioner Dell Shingler provided the second. Motion passed.

Chairman Rogers again stressed the point that the county can’t take on liability that will continue for years to come when the economy is down such as it is.

Commissioner Dell Shingler gave a brief report on the on-site visit in Tifton to several projects that were designed by architect Roy Rankin. Shingler, Chairman Rogers, Commissioner Brenda Peterson and Clerk Donna Jones viewed some nine buildings during the visit.

Commissioner Dell Shingler made the motion to enter into an agreement with Tifton architect Roy Rankin for the design and implementation of a new roof for the courthouse as well as renovations to the superior courtroom. Commissioner Brenda Peterson provided the second. Motion passed.

Commissioner Shingler stated that she would like to have a meeting with the public on the design of the roof before we proceed with the project. An open meeting was set for Monday, November 23rd at 5:30 p.m. in the superior courtroom. The public is encouraged to attend.

Later in the meeting Chairman Rogers explained that Mr. Rankin offered his professional opinion that we have already lost our listing on the “National Register of Historic Places” designation when we added the vaults on the north and south sides of the courthouse and connected the jail to the back of the courthouse. Mr. Rankin stated that apparently we have not had an official inspection from the Department of Natural Resources in recent years where we would have been removed from the list. Therefore, in his professional opinion replacing the flat roof with a hipped roof would probably not alter our status on the register.

The final item on the agenda was the trade-in of a Caterpillar 928G machine. The original purchase of the machine was set up for a five year buyback and it is now time to replace the machine.

County Manager, Marty Shingler, gave an overview of the three machines that were quoted.

Road Department Supervisor, Bobby Aiken, reported that he had tested the John Deere 524K and it had performed as well as the Caterpillar 928G. The John Deere 544K John Deere is a little larger than the 524K and has a comparable engine to the Cat 928G. The purchase price would include a 5 year 5,000 full warranty and considering the 5 year down the line buyback, it will provide the best net price.

Commissioner Alton Harrison made the motion to purchase from Flint Equipment Co the John Deere 544K at the purchase price of $126,800 which includes the 5 yr, 5,000 mile warranty and a $72,500 buyback. The purchase would be made using SPLOST funds. Commissioner Brenda Peterson provided the second. Motion passed.

 

Announcements:

There will be a called meeting held Monday, November 23rd at 5:30 p.m. in the Superior Courtroom which is located on the 2nd floor of the courthouse. The purpose of the meeting is to accept public input for the design plans for a new roof for the courthouse and renovations to the Superior Courtroom.

There will be a retirement party for Marty Shingler on December 31st at noon to be held at the Ag Center. All Commissioners and county staff are invited.

 

 

 

 

 

 

 

 

 

 

 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Dell Shingler, seconded by Commissioner Alton Harrison with Commissioners Brenda Peterson and Chairman Tommy Rogers voting yes.

ADOPTED THIS __________ DAY OF DECEMBER, 2009

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

Tommy Rogers

Alton Harrison

Dell Shingler

Brenda Peterson

ATTEST

 

 

________________________________

DONNA JONES, CLERK