MINUTES

CALLED MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

MONDAY, NOVEMBER 23, 2009

5:30 P.M.

 

 

The Seminole County Board of Commissioners held a Called Meeting on Monday, November 23, 2009. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commissioner Brenda Peterson, County Administrator Marty Shingler, Clerk Donna Jones, and several interested citizens. Commissioner Scott Miller was absent.

The meeting was called to order by Chairman Tommy Rogers

Seminole County EMS Director, Toby Roland, gave the invocation.

Citizens Request:

Chairman Tommy Rogers asked for comments from attendees concerning the design of the replacement roof for the courthouse. Architect Roy Rankin out of Tifton was present to answer any design questions that may arise.

The first comment from the attendees came from Superior Court Judge, Ronnie Joe Lane. Lane commented that instead of a flat roof, the natural design would be to build a roof to have the water flow from a higher point to a lower much like rain runs from a mountain down into a valley, then to a river which leads to an ocean. He expressed his desire for the new roof to fix the water problems that have caused the walls and ceiling finish to fall from the ceiling and walls. Anything the Commission can do to stop the leakage will be much appreciated even if we donít have the funds to replace the roof at this time.

Clerk of Court, Earlene Bramlett, asked whether or not the new roof would affect the acoustics in the courtroom. Bramlett expressed that it is already difficult for some jurors to hear someone speak unless the speaker is standing directly in front of a microphone. Something as simple as a cough or clearing of the throat will cause difficulty in hearing a speaker in the courtroom.

Architect Rankin stated that the roof would be insulated and there should be no change to the existing acoustics in the courtroom.

Mr. Rankin gave a brief overview of the design plan for the roof as well as the renovations to the superior courtroom and re-pointing and waterproofing the brick on the exterior walls of the courtroom. Along with a contractor, Mr. Rankin spent a couple of hours this afternoon measuring the roof area and checking the conditions of the parapets and scuppers.

Rankin believes that a slope roof will solve the water problem but it will bring with it a couple of problems such as cutting off access to the clock at the front of the courthouse through the existing little access door. Also, there will have to be some thought put into the design of the roof so as to have minimal view of the roof at the front parapet from the ground. Sheriff Elliott informed Rankin that he believes that you would still be able to crawl through a space to get to the clock.

Rankin stated that he is trying to design a 2/12 pitch to the roof in order to provide a low profile to the appearance. The present scuppers are not sufficient for removing the water from the roof area. The worst water damage in the courtroom is behind where the drainage pipes and scuppers are presently which is evidence to the inadequacy.

Commissioner Dell Shingler stated that she understood that we were going to go with a steeper pitch of the roof such as we viewed in Tifton. Rankin stated that he was trying not to take away from the historical appearance of the courthouse, however, he is willing to design whatever type of roof the Commission desires.

After all questions from the citizens had been addressed, Chairman Rogers asked for a motion to approve the contract price estimate for the courtroom repairs and a new roof for the courthouse as well as signing the Architectural Agreement with Mr. Rankin.

Mr. Rankin is requesting to have one point of contact for the project so as not to have conflicting opinions once the project is underway. Therefore, whoever signs the agreement will be the point of contact for Mr. Rankin. Commissioner Harrison made the motion to approve the estimate of $156, 227.50 for the new roof and repairs to the courtroom. Commissioner Shingler provided the second. Motion passed.

Chairman Rogers then signed the agreement with Mr. Rankin.

Constitutional Officer and County Officer Response:

Recreation Director, Wendell Jordan, addressed the Commission with the request of changing the softball/baseball program from Georgia Recreation and Parks Association to Dixie Youth.

Jordan stated that the DixieYouth program would be less expensive and cut down on travel. The Dixie Youth group has more teams in the North Florida and South Alabama area which would give more opportunity for our teams to play ball without having to travel so far. Commissioner Alton Harrison made the motion to approve the change to Dixie Youth and Commissioner Dell Shingler provided the second. Motion passed.

Commissioner Brenda Peterson asked Mr. Jordan what the rules are for the use of the gym.

Jordan stated that a policy manual was developed by the Recreation Board before he was employed by the county. In response to the use of the gym, Jordan stated that the gym is available for rent on a half day basis for playing basketball. The gym cannot be used for dances and other functions that could damage the floor of the facility or otherwise damage the facility. Clerk Jones will provide a copy of the Recreation Departmentís Policies and Procedures manual to Commissioner Peterson.

Mr. Jordan stated that the policies for use of the gym are available on the recreation departmentís website www.seminolerecreations.com.

EMS Director, Toby Roland, presented an update on the two EMTís who are currently enrolled in Paramedic training classes through Bainbridge College. Both students are doing very well, carrying a grade of ďAĒ and will be graduating December 10th.

Roland then presented a revised education contract to the Commission for review. The contract reduces the reimbursement for mileage from a per mile rate to $12 per day. Roland stated that this change will greatly reduce the cost of sending employees to school to upgrade their training. Commissioner

Roland requested permission to enter into contract with EMT Stephen Payne to attend Paramedic training. Commissioner Shingler made the motion to approve the contract to send Payne for Paramedic training under the new contract terms. Commissioner Peterson provided the second. Motion passed.

 

New Business:

County Manager, Marty Shingler, gave a brief description of damages at the Transfer Station where some repairs are required.

The first repair needed is to the rear wall of the trash guide/chute where the garbage is pushed into the semi truck. For sometime that wall area has been collapsing and will need a total rework. This is a specialized repair that will take large cranes therefore only one quote was obtained for the job. The quote is from Jenkins Mechanical, Inc. for the amount of $13,360 if the work can be done on weekdays and $15,520 if the work has to be done on the weekend. Mr. Shingler stated that it would be difficult to perform the work while the Transfer Station is open for business as there is a lot of activity in the very area that needs to be repaired. Rogers stated that there is potential for a safety issue with the cranes and other heavy equipment that will be involved in the project.

Commissioner Alton Harrison made the motion to approve the mechanical project to have Jenkins perform the work on weekdays if possible and if not, if itís not possible to complete the project during the week, Jenkins may go to the weekend schedule. Commissioner Dell Shingler provided the second. Motion passed.

The second issue at the Transfer Station is a sunken area of the concrete floor that will need to be cut out and replaced.

We received a bid from Ebersole Concrete for the cut out and replacement of the concrete floor section. The first bid is to replace a 20í x 16í section of floor and is for $2,500. The second bid is to replace a 20í x 30í section for $4,500.00

Jenkins Mechanical also put in a bid in the amount of $4,930 for replacing a 20í x 30í section of the floor.

Commissioner Alton Harrison made the motion to have Ebersole Concrete Finishing make the repairs to the concrete floor with the repairs not to exceed $4,500. Commissioner Brenda Peterson provided the second. Motion passed. These repairs will be funded through proceeds from the Transfer Station.

Commissioner Brenda Peterson made the motion to close the courthouse on December 31st from 12:00 noon until 2:00 p.m. in order to allow courthouse employees the opportunity to attend the retirement lunch for County Manager, Marty Shingler. Commissioner Alton Harrison made the second. Motion passed.

Commissioner Alton Harrison made the motion to have Chairman Rogers sign the updated SGRITA Resolution. Commissioner Dell Shingler provided the second. Motion passed. A Resolution was signed last year and this document is to provide current dates.

The resolution requests the General Assembly add Seminole County to the SGRITA program which was developed to provide communications services to the private and public sector in a six county region.

Chairman Rogers brought forward a quote from the Genesis Group for an Environmental Assessment that the Corps of Engineers is requiring for the new Spring Creek Park development. This service can be funded through SPLOST.

Commissioner Dell Shingler made the motion to approve the EA with Commissioner Brenda Peterson providing the second. Motion passed.

 

Commissioner Alton Harrison made the motion to leave the general session and enter into executive session. Commissioner Dell Shingler provided the second. Motion passed.

Commissioner Alton Harrison made the motion to exit the executive session and re-enter the regular session. Commissioner Brenda Peterson provided the second.

 

Announcements:

Ms. Dell Shingler reminded the Commission that the Annual Christmas Parade will be held on December 3rd and any Commissioners wishing to attend should contact her for arrangements.

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Dell Shingler, seconded by Commissioner Alton Harrison with Commissioners Brenda Peterson and Chairman Tommy Rogers voting yes.

ADOPTED THIS __________ DAY OF DECEMBER, 2009

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

Tommy Rogers

Alton Harrison

Dell Shingler

Brenda Peterson

ATTEST

 

 

________________________________

DONNA JONES, CLERK