MINUTES

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

TUESDAY, JANUARY 12, 2010

6:00 P.M.

  

The Seminole County Board of Commissioners held their regular monthly meeting, on Tuesday, January 12, 2010. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commissioner Scott Miller and Commissioner Brenda Peterson, County Manager/Clerk Donna Jones, and several interested citizens.

 

The first order of business was to elect a new Chairperson and Vice-Chairperson for the calendar year of 2010.

Chairman Rogers relinquished the chair to Vice-Chairman, Alton Harrison.

With a motion by Commissioner Scott Miller and second by Commissioner Dell Shingler, the Chairperson and Vice-Chairperson will remain the same as in 2009. Motion passed.

The regular monthly meeting was called to order by Chairman Tommy Rogers.

The invocation was offered by Road Department Superintendent, Bobby Aiken.

The November 2009 Financial Statement was approved with a motion by Commissioner Alton Harrison, seconded by Commissioner Scott Miller. Motion passed.

New Business:

Due to the retirement of Mr. J. C. Earnest from the Board of Assessors, the Chairman asked for nominations for a new board member. Commissioner Dell Shingler nominated Ms. Gloria Fain. When no further nominations were offered, the nominations were closed on a vote by Commissioner Alton Harrison, seconded by Commissioner Brenda Peterson.

Commissioner Scott Miller made the motion to have the Chairman sign a resolution that states that Seminole County has established the position of “Safety Coordinator”. The motion was seconded by Commissioner Dell Shingler. Motion passed.  

Having the Safety Coordinator in place allows for a substantial decrease in worker’s compensation insurance premiums for the County.

On a motion by Commissioner Brenda Peterson, Mr. Mark Atwater was hired to treat the grounds of the following county owned properties for broadleaf weeds: Courthouse; Sr. Citizen’s facility; EMS facility; Health Department and Adult Learning Center. The motion was seconded by Commissioner Dell Shingler. Motion passed.

On a motion by Commissioner Alton Harrison, the Commission agreed to transfer EMS Director, Toby Roland’s, GEBCorp retirement account from Grady County to Seminole County. Commissioner Brenda Peterson offered the second. Motion passed.

This was a condition of employment required by Mr. Roland at the time of his hiring in 2006 to take effect after three years of employment with Seminole County.

Next the Commission reviewed a quote from Tyson Steel Building Products in Doerun to erect a shelter over the fuel pumps at the Road Department. Although four requests for bids were processed, only one vendor responded with a bid. The purpose for this shelter would be to keep people out of the rain while fueling vehicles. This is especially a problem with bus drivers who have to stand in the rain to fill their large fuel tanks.

With a request from Commissioner Scott Miller, the Commission chose to table the action until at least one more bid could be obtained.

Four vehicles were presented as selections to replace the aging 1997 Semi-tractor at the Transfer Station. This tractor is used to pull the garbage trailer once or twice each weekday from the Seminole County Transfer Station to the landfill in Campbellton, Florida. The current tractor has broken down and left us stranded on the road twice in the last month and has incurred in access of $31,000 in repair costs in the last three years.

Quotes:

 

1.)  2003 Mack CH613 - $28,800, 316,884 miles, Ryder Trucks, Birmingham, AL

2.)  2004 Mack CX613 - $32,500, 270,000 miles, Singer Truck Sales, Richland, GA

3.)  2004 International 9200i - $36,000, 370,000 miles, Coffman Int’l, Dothan, AL

4.)  2005 International 9200i - $28,500, 485,000 miles, Caterpillar/Int’l, Waycross, GA

On a motion made by Commissioner Alton Harrison and seconded by Commissioner Scott Miller, the Commission agreed to purchase the 2004 Mack truck from Singer Sales in Richland, Georgia for the amount of $32,500. This vehicle will be purchased with Transfer Station funds.

Chairman Rogers informed the Commission that water from a county owned drainage ditch had been washing under the foundation of a church located on Lane Bridge Road. The road department straightened out the ditch to change the flow of the water and put dirt under the foundation to firm up where it had washed out.

Secondly Chairman Rogers reported that the Commission had been contacted by residents of the community who stated that the pick-up truck the County purchased at the recent Fain auction had been under water. Rogers has phoned the auction company, Hudson & Marshall, to pass on this information and let them know that we were not informed of this before the purchase. Mr. Joe Bostick will contact us after he relays this information to the state insurance commission and the bank involved in the auction.

Commissioner Scott Miller asked what our options were concerning the truck and Chairman Rogers replied that he did not know at this time.

Commissioner Miller stated that we had agreed to attend the auction for the purpose of looking at a mower and tractor and while our intentions were good, Miller wants to make sure that if we attend any other auctions we will make only the purchases agreed upon. Chairman Rogers replied that he agreed.

Next Chairman Rogers stated that due to the condition the FDR building was recently left in, we need to add a Buildings and Grounds Committee to set policy guidelines and oversee the use of the facility. Currently a citizen makes a $20 key deposit and once the key is returned there is no recourse for the cleaning of the facility.

The committee would be able to set a cleaning deposit to be refunded if the building is cleaned after use or retained by the County if we have to send our custodian to clean the facility.

Commissioner Scott Miller asked if the committee members would remain the same as for 2009. Rogers replied yes, unless some Commissioners would like to change committees. At this time all members will remain the same due to their being familiar with the responsibilities of each committee.

Mr. Herman Brookins, representing the Seminole County Recreation Board, discussed issues concerning the approval of and prioritization of capital purchases made for the complex. 

Mr. Herman stated that he had been informed that there was some controversy over capital purchases for the complex.

Mr. Brookins reviewed the agreement that the Commission had made with him where he would make the capital purchases and the construction fund would be reimbursed as SPLOST IV funds become available.

Mr. Brookins reported that the minutes of the August 28, 2008 (Mr. Brookins stated October) meeting reflected statements that he did not make. Brookins denied ever bringing a list or providing the Commission with price quotes for future capital projects for the complex.

Mr. Brookins continued that he didn’t get bids on some of the projects such as the press box because he used so much volunteer labor, such as Ellis and Brian Odom.

After consulting with a vendor as to the problems we were having at the facility, Brookins put in a security system that he thought would handle the problem and so far it has. There have been no more break-ins since installing the security system and he would not go back in and put in more cameras because it would be very expensive.

The controversy seems to be centered around the security system. Mr. Brookins had talked with someone about a system that ended up going to cost $20k-$30k to put in place and he didn’t see where he could do that. Then he tried to do it on his own and found that he did not have enough expertise to install one.

Brookins continued by stating that there was one problem they were having, the fence.

There is an area of the fence that is a safety hazard and something will have to be done. Repairing/replacing the fence will cost about $5,000 according to the two bids they have received so far.

Mr. Brookins asked the Commission to change the minutes from the August 28, 2008 (he stated October) where he came to the Commission to discuss SPLOST funds and future recreation department capital projects. Commissioner Shingler asked what corrections he wanted made.

Mr. Brookins asked the Commission if they wanted him to bring them bids for projects. Chairman Rogers stated that since Mr. Brookins took on the complex stating that after the County’s budget contribution was expended he would make sure that any unpaid balances would get paid. Rogers continued that he didn’t want to interfere with what Brookins is doing over there because he realizes what a fix we’d be in if Mr. Brookins didn’t take care of it.

Commissioner Miller stated that he thought that was the purpose of the Recreation Committee.

After continued discussion Chairman Rogers stated that he believed that he should get bids and keep them on file.

Brookins stated that he watched the recreation department’s money closer than he watches his own. Also, some tournaments have already been scheduled and the gym is being used for basketball with the fees defraying the cost of utilities.

Commissioner Miller stated that he believed that the County needed to have a memorandum of understanding with Mr. Brookins that would clarify where each stood with the recreation program.

Brookins concluded with stating that the recreation department is doing fantastic and commended the director, Wendell Jordan, for doing such a good job.

Mr. Lindsay Register asked if we had an update on any proceedings for the Seminole County Training School.  Mr. Register was given a copy of the memo that had been presented to the Commission earlier.

In summary:

Grant writer, Bob Roberson, has been in communication with Beth English of the Easter Seal Society. Both parties agreed that the project would be too large for a CDBG or CHIP grant program. Therefore, they are looking at the possibility of converting the old school with USDA and HUD grants and loans.

The Easter Seal Society would be willing to staff and manage the facility as they already do for a couple of other locations.

One problem with the project is its size. The project is quite large and would take considerable funds to complete. We would not be able to do the project in stages if we use any federal grants or funds.

Mr. Roberson and Ms. English would like to get with the Commission sometime in the spring or summer to make sure their “ducks are in a row” so that when federal funds become available they will be able to submit their project.

In conclusion, Commissioner Dell Shingler requested that the commissioners begin intergovernmental meetings with the City of Donalsonville; Iron City; School Board; Industrial Authority and Chamber of Commerce. These could be casual get-togethers over lunch in a local restaurant so we can keep each other informed of what our future plans are. 

Chairman Rogers asked if Shingler would head up this program and she replied that she would.

Citizen Craig Huggins asked how much the county paid for the truck purchased at the auction. Chairman Rogers and County Manager, Donna Jones, replied around $30,000.

Announcements:

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Alton Harrison, seconded by Commissioner Dell Shingler with Commissioners Brenda Peterson, Scott Miller and Chairman Tommy Rogers voting yes.

ADOPTED THIS __________ DAY OF FEBRUARY, 2010

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Tommy Rogers

Alton Harrison

Dell Shingler

Brenda Peterson

Scott Miller

ATTEST

________________________________

DONNA JONES, CLERK