MINUTES

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

TUESDAY, FEBRUARY 2, 2010

6:00 P.M.

 

The Seminole County Board of Commissioners held their regular monthly meeting, on Tuesday, February 2, 2010. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commissioner Scott Miller, Commissioner Brenda Peterson, County Manager/Clerk Donna Jones, and several interested citizens.

The regular monthly meeting was called to order by Chairman Tommy Rogers.

The invocation was offered by Commissioner Dell Shingler.

Minutes from the Regular Monthly Meeting held on December 8, 2009 and January 12, 2010 were adopted on a motion by Commissioner Dell Shingler, seconded by Commissioner Brenda Peterson. Motion passed.

The December 2009 Financial Statement was approved on a motion by Commissioner Alton Harrison, seconded by Commissioner Scott Miller.

Citizen’s Request:

The first speaker for this evening’s meeting was Mr. Joe Pollock with Southeastern Fire Services. Mr. Pollock reported on his findings on a survey to attempt to lower the ISO ratings for the unincorporated areas of the county.

Mr. Pollock stated that the purpose of the ISO rating system is to gather information for the insurance companies that will be used to set insurance premiums.  Lower ISO ratings, result in lower insurance premiums for our citizens. The ratings are from 1 to 10, with ten being the lowest

Mr. Pollock reported that the grading system is comprised of the following percentages:

            

            10% - Grades on the dispatching system in place.

            40% - Is determined by the water system – if the water is not pressurized you will                              not be able to receive a good grade.

            50% - Grades on the fire department themselves – their practices and equipment,                                    etc.

 

After visiting each of the fire departments, Pollock reached the conclusion that we have an effective fire department in the county yet there are several areas that would need to be improved in order to lower the ISO ratings. Pollock went on to state that the County needs to determine how much money they are willing to invest in equipment over the next few years as funds become available. Improvements can be made at no cost by recruiting new members from untapped resources; forming a Citizens Emergency Response Team (CERT) and, developing written mutual aid agreements.

Mr. Pollock supplied the Commission with a list of nine (9) recommendations that if implemented could help to lower the ISO ratings in the unincorporated areas of the County.

Commissioner Scott Miller asked when the Fire Department Committee would be meeting as he is now serving on the committee. Fire Chief, Travis Brooks, stated that he was unaware that he was chairing that committee but he would be glad to work around the committee’s schedule and plan a meeting.

County Manager, Donna Jones, asked if members had been appointed to serve on the Buildings and Grounds Committee. Commissioner Dell Shingler responded that they have not been appointed as yet but would be later this week.

Citizens Jack and Angel Heimbuch brought a request to have the County purchase their home which is under construction in the Little Hope Subdivision on Sweetwater Dr. The Heimbuch’s purchased the lot with the intention of building their retirement home. The Heimbuch’s presented photos of their yard and Sweetwater Drive that were taken in the Spring of 2009 and January of 2010. The photos show the front and back yard and Sweetwater Drive under water. Also, they reported that their water well has been contaminated. Jack Heimbuch stated that all of their investments have been put into this house but they aren’t interested in completing the construction. Mr. Heimbuch wanted to know how the area was zoned for residential and how a building permit could be issued for this lot that he feels is not suitable for a home. Now that the flooding has occurred, Heimbuch reported that he is hearing that the property has a history of flooding. He further reported that he had inquired if the lot was in a flood zone before he purchased the lot and was informed that it was not.

Heimbuch has reviewed six (6) years worth of county commission meeting minutes and has not found one incidence where a new home had flooded. He reported seeing where several older homes had reported having flooding problems and ditches had been filled with silt but nothing on new homes.

Heimbuch is asking the county to purchase the home for the amount that he has invested and then the county can move it to a more suitable site if they choose.

Chairman Rogers stated that this appears to be a civil matter and would have to defer the matter to our County Attorney, Kenneth Hornsby.

Heimbuch stated that he couldn’t just finish the house and then sell it because if he wouldn’t live in it then he couldn’t pass the problem on to another home owner.

Old Business:

(In the January 12, 2010 meeting Ms. Gloria Fain was nominated to serve on the Board of Assessors. Due to an oversight, no vote was taken to confirm her appointment, therefore, the nomination will be made again tonight.)

Commissioner Dell Shingler nominated Ms. Gloria Fain to serve on the Board of Assessors replacing outgoing board member, Mr. J. C. Earnest. The second was provided by Commissioner Alton Harrison. Motion passed.

Commissioner Scott Miller made the motion to approve the renewal of the annual contract with Governmental Systems, Inc. to provide hardware and software computer maintenance for the Tax Commissioner’s office. The second was provided by Commissioner Alton Harrison. Motion passed.

There has developed a need for a policy to regulate driveway installation as some inadequate drainage has been installed by landowners which ends up blocking the flow of water in the ditches. This practice is resulting in the road department going back a few weeks later and re-doing the drainage part of the projects to keep the water flow in the ditches from being blocked. Commissioner Alton Harrison made the motion to require a $15 permit to install a driveway in the unincorporated areas of the county and to have it inspected by the Road Department Superintendent before approval. Commissioner Brenda Peterson provided the second.

On a motion by Commissioner Alton Harrison Ms. Ella Moore was re-appointed to serve a successive term on the Library Board of Trustees. This term is from July 1, 2010 through June 30, 2013. Commissioner Brenda Peterson provided the second. Motion passed.

An application for a public gathering by the Donalsonville Tea Party LLC to be held on April 15, 2010 was approved by Commissioner Scott Miller and seconded by Commissioner Dell Shingler. Motion passed. This application has also been reviewed and approved by Sheriff Heath Elliott.

Zoning Administrator, Bill Kennedy, presented a request for a hardship zoning variance for Ms. Krystal T. Collier. The variance allows for a second mobile home to be placed on a 2-1/2 acre lot. The variance was granted on a motion by Commissioner Alton Harrison and seconded by Commissioner Brenda Peterson. Motion passed.

Commissioner Scott Miller stated that he would like the Recreation Committee members to speak with the Recreation Board in an effort to find ways to cut costs.  Miller stated that it has been brought to his attention by several people that the Recreation Board has approved charging a $1 fee per person to attend softball/baseball games this Spring.

Another issue to be addressed is clarification on the policy of light usage and who can use the lights in the park, what hours they can be used and whether or not there is a fee for local traveling teams to use the lights during evening practices.

Commissioner Dell Shingler stated that the $35 sign-up fee for sports programs is the lowest in the area with some being far more even to the point of doubling.

Commissioner Miller expressed his concern at the cost of running the park with the county contributing $125k and each player paying a sign-up fee of $35 and would like an effort put in to look for ways to cut operating costs.

On a motion by Commissioner Alton Harrison, second provided by Commissioner Brenda Peterson, the Commission exited the general session and entered into executive session for a real estate matter.

On a motion by Commissioner Scott Miller, second provided by Commissioner Brenda Peterson the Commission re-entered the general session.

Announcements:

Reminder to the Public:  No mobile homes older than 10 years old can                                     be moved into Seminole County without first being inspected by the Code                                  Enforcement Officer. Please contact the Seminole County Commissioner’s                       Office at 229-524-2878  if you have any questions concerning this policy.

Reminder to Farmers:  The Irrigation System End-Gun Ordinance goes                             into affect on March 1, 2010. At that time citations will be issued for non-                          compliance.

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Dell Shingler, seconded by Commissioner Scott Miller with Commissioners Brenda Peterson, Alton Harrison and Chairman Tommy Rogers voting yes.

ADOPTED THIS __________ DAY OF MARCH, 2010

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Tommy Rogers

Alton Harrison

Dell Shingler

Brenda Peterson

Scott Miller

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK