PAVING OF NICHOLS SUBDIVISION ROAD
TUESDAY, MARCH 9, 2010 6:00 P.M.
Seminole County is considering applying to the Georgia Department of Community Affairs for a Small Cities Community Development Block Grant of up to $500,000. These funds must be used to benefit low and moderate income persons.
The purpose of this hearing is to obtain citizens input into the development of the application to pave Nichols Subdivision Road.
Chairman Rogers opened the floor to the public for comment and questions.
Citizen Ms. Annie Pace Jackson asked if this road paving project was going to fix the problem with Fish Pond Drain. Ms. Jackson further asked if this CDBG project was for this one paving project only.
Chairman Rogers replied, no, this project is not part of the Fish Pond Drain project, however, we have been working on the drain project using SPLOST funds. Rogers stated that if we could obtain more easements further south on Fish Pond Drain it may help the drain flow more efficiently and therefore help the water problem.
Citizen Billy Smith asked if this was going to fix the flooding around the Payne Trail and Burlane Road. Smith stated that their home has been flooded three times and there is still a problem with flooding.
Chairman Rogers replied, no, this CDBG project is not for Fish Pond Drain, it is to pave Nichols Subdivision Road which is the first road coming in from Decatur County on the left (coming in on Highway 253). Chairman Rogers stated that we would have an engineer and the road department superintendent look at the situation and see if we can dig it out around the area and see if there is a way to get the water to drain downhill but if the area is low, there is no way to get the water to run uphill.
Mr. Smith stated that the ditch is filled with trash and needs to be cleaned out.
An unidentified citizen asked if when we applied for this CDBG, was this road project the only thing we applied for and can this type grant be used for other things?
Chairman Rogers replied, yes, this is the only project that we have applied for on the CDBG-10 application. Whereas, the CDBG grants can be used for other projects, the maximum amount awarded would be $500,000.
Real estate developer, Mr. J. B. Clarke, asked for the status of Fish Pond Drain, the drainage and so forth.
Chairman Rogers replied that we had some tree blockage in the drain just south of David Marr’s house. That has been cleaned out and the drain is open. We do not have any easements to do any further work.
Mr. Clarke asked if there was any SPLOST money left and will the surveying for any further work on the drain be done by professionals, that is professionally determining the size and depth.
Chairman Rogers replied that the Corps of Engineers or other professionals will do the surveying and set the width and depth of the drain.
With no further questions from the public, Chairman Rogers closed the public hearing.
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR
TUESDAY, MARCH 9, 2010
The Seminole County Board of Commissioners held their regular monthly meeting, on Tuesday, March 9, 2010. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Alton Harrison, Commissioner Dell Shingler, Commissioner Scott Miller, Commissioner Brenda Peterson, County Manager/Clerk Donna Jones, and several interested citizens.
The regular monthly meeting was called to order by Chairman Tommy Rogers.
The invocation was offered by Commissioner Alton Harrison.
Minutes from the Regular Monthly Meeting held on February 2, 2010 were adopted on a motion by Commissioner Alton Harrison, seconded by Commissioner Dell Shingler. Motion passed.
The January 2010 Financial Statement was approved on a motion by Commissioner Scott Miller, with second provided by Commissioner Brenda Peterson. Motion passed.
Commissioner Dell Shingler reported for the Recreation Committee concerning the one-dollar ($1) entry fee that has been put in place for attendance to ballgames at the recreation complex. A twenty-five dollar ($25) annual pass is available for purchase and would cover the cost of all home baseball/softball, basketball, football games.
Shingler stated that the county puts in $125,000 annually to fund the ballpark and rather than increasing the tax burden on the citizens it was felt that any expenses beyond that should be borne by the users of the park.
Shingler further stated that the Commission has agreed to support the Recreation Department committee’s decisions on how to run the park for a period of two years.
Discussion ensued as to phone calls received by Commissioners from citizens who are asking how much it takes to run the park and where do you cut off funding. The Commission was in agreement that they would continue to honor their agreement with the recreation complex management for the full two years originally agreed upon.
Three quotes were presented for building a steel shelter over the fuel pumping area at the road department compound. They were as follows:
Tyson Steel, Doerun, GA……………………….. $8,729.59
Trinity Metal Buildings out of Slocomb, AL…….$8,445.00
Wyatt Shiver Construction, Gordon, AL………...$9,750.00
On a motion made by Commissioner Scott Miller, low bidder Trinity Metal Buildings was awarded the contract. The project will be funded from the road departments division of SPLOST funds. Commissioner Alton Harrison provided the second. Motion passed.
Commissioner Alton Harrison made the motion to sign the resolution setting term limits for the Seminole County Board of Tax Assessors. Commissioner Scott Miller provided the second. Motion passed. Terms are set for three posts as follows: Post #1 – 4 years; Post #2 – 5 years; Post #3 – 6 years.
On a motion by Commissioner Alton Harrison, Mr. Gene Cook’s term on the Board of Assessors was extended for another term for the period of February 13, 2010 through February 12, 2016. Commissioner Brenda Peterson provided the second. Motion passed.
The Commission tabled the amendment to the existing “Soil and Erosion Sedimentation” ordinance on a motion provided by Commissioner Scott Miller and seconded by Commissioner Dell Shingler. Motion passed. The issue will be presented again at next month’s regularly scheduled monthly meeting.
On a motion by Commissioner Alton Harrison and seconded by Commissioner Dell Shingler the following nominations were approved to replace outgoing members of the Recreation Committee.
Mr. Chuck Orrick to replace Mr. Amos Sheffield
Mr. Richard Adams to replace Mr. Ron Scott
Ms. Nancy Henry to replace Ms. Lola Givens
Commissioner Alton Harrison made the motion to have Chairman Rogers to act as Certifying Agent and sign the Resolution which states the Commission’s intent to submit a Community Development Block Grant (CDBG) application in the 2010 regular round of competition. The project is for the Nichols Subdivision Road paving project. Commissioner Dell Shingler provided the second. Motion passed.
The following quotes were reviewed for the purchase of a new bat-wing mower for the road department:
Sunsouth LLC, Donalsonville $12,179.75 Bush Hog 3715
Sunsouth LLC, Donalsonville $12,900.00 Bush Hog 3715
Albany Tractor, Colquitt $13,894.00 Bush Hog 3715
Nichols Tractor, Bainbridge $13,600.00 Bush Hog 3715
Commissioner Scott Miller made the motion to select the low bid submitted by Sunsouth LLC of Donalsonville for $12,179.75. The purchase will come from the road department’s division of SPLOST funds. Commissioner Brenda Peterson provided the second. Motion passed.
A list of twelve (12) pieces of equipment to be listed as surplus property was presented to the Commission for approval. Anyone wishing to obtain a copy of the list of properties may do so at the County Commissioner’s office. The surplus property will be listed for sale on GovDeals.com.
Commissioner Scott Miller made the motion to approve the list and Commissioner Brenda Peterson provided the second. Motion passed.
Commissioner Scott Miller provided the motion to approve Chairman Rogers to represent the Commission and sign the resolution from the Southwest Georgia Regional Commission’s application for rural transit 53ll funding. This is the ninth (9th) year the Commission has approved the transit fund application for the SWGRC. Commissioner Alton Harrison provided the second. Motion passed.
Code Enforcement Officer, Bill Kennedy, submitted a hardship variance request from Mr. Harrell Willis. The request stated that due to age and health, Mr. Willis is requesting the variance in order to have his daughter move a mobile home onto his property. Mr. Willis’ hardship variance request was accompanied by a physician’s letter of support.
Commissioner Alton Harrison made the motion to approve the hardship variance request and Commissioner Scott Miller provided the second. Motion passed.
Presented to the Board was the bid tabulation for the CDBG-08 paving project on Big Oak Drive. The bids received were as follows:
Oxford Construction Company $329,905.70
Circle B Contracting $474,774.55
Mike Floyd Paving & Excav. $599,024.62
After review and discussion of price differences, Commissioner Alton Harrison made the motion to select Oxford Construction Company as the vendor and provider of the lowest bid of $329,905.70 Commissioner Scott Miller provided the second. Motion passed.
Chairman Rogers and acting County Manager, Donna Jones, provided an update as to the bridge out in the Treasure Lake Subdivision. The Corps of Engineers and the Georgia Department of Transportation have both been on-site to inspect the situation.
One quote in the amount of $184,268 for replacing the bridge has been received from Southern Concrete Construction Company in Albany.
Mr. Herschel Veitch with the Corps stated that they have no record of ever giving an easement for the bridge or any of the roads in the Treasure Lake Subdivision. In order to replace the structure we will need a motion asking the Corps of Engineers for a consent for roads, bridges and culverts over easement lands owned by the U. S. in the Treasure Lake Subdivision. The motion was provided by Commissioner Scott Miller and seconded by Commissioner Brenda Peterson. Motion passed.
Alternate options for replacing the bridge are currently being explored and the DOT is being contacted for availability of emergency funds. One available lower cost option is to replace the bridge with a box culvert system. The Commission will be updated as information is received.
Next on the agenda was the discussion of paving and ditching the remainder of the dirt road section of Clem Copeland Road. (A portion of the road had been paved in a prior year’s budget.)
The County has received a letter dated March 1, 2010 from the DOT stating that we have thirty (30) days to submit evidence that the county is actively pursuing this project and must show some progress with proposed completion dates. If the DOT does not receive the progress report within the time limit, they will assume the project is no longer a priority to the County and the project will be cancelled.
While the State is not currently releasing funds for new road paving projects, the Commission made the decision to go forward with the road design work and to obtain the necessary easements in order to meet the DOT’s requirements to keep the project active. If we choose not to go forward with the paving project there is no way we can predict when the DOT will allow the project back on the list. The motion to proceed was provided by Commissioner Scott Miller with the second by Commissioner Brenda Peterson. Motion passed.
On a motion by Commissioner Dell Shingler and second by Commissioner Scott Miller the Commission entered into Executive Session to discuss a personnel matter. Motion passed.
The Commission re-entered the regular session on a motion by Commissioner Alton Harrison and second by Commissioner Scott Miller. Motion passed.
The County has been notified by the DOT that re-surfacing of 7.378 miles of Highway 84 from the Decatur County line to just east of Donalsonville will be let April 16, 2010.
With no further business to discuss, the meeting was adjourned on a motion by Commissioner Scott Miller, seconded by Commissioner Brenda Peterson with Commissioners Dell Shingler, Alton Harrison and Chairman Tommy Rogers voting yes.
ADOPTED THIS __________ DAY OF APRIL, 2010
SEMINOLE COUNTY BOARD OF COMMISSIONERS
DONNA JONES, CLERK