MINUTES

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN COURTROOM, 2ND FLOOR

TUESDAY, APRIL 13, 2010

6:00 P.M.

 

The Seminole County Board of Commissioners held their regular monthly meeting, on Tuesday, April 13, 2010. The meeting was held in the Superior Courtroom located on the second floor of the Seminole County Courthouse. Those present were, Chairman Tommy Rogers, Commissioner Dell Shingler, Commissioner Scott Miller, Commissioner Brenda Peterson, County Manager/Clerk Donna Jones, and several interested citizens.

Vice-Chairman Alton Harrison was absent.

 

The regular monthly meeting was called to order by Chairman Tommy Rogers.

 

The invocation was offered by EMS Director, Toby Roland.

 

Minutes from the Regular Monthly Meeting held on March 9, 2010 were approved on a  motion by Commissioner Scott Miller, seconded by Commissioner Brenda Peterson. Motion passed.

 

The February 2010 Financial Statement was approved on a motion by Commissioner Scott Miller, seconded by Commissioner Dell Shingler. Motion passed.

 

Constitutional Officer and County Officer Response:

 

E-911 Director, Paula Whaley, gave an update for her department which included the following statistical information:

 

            In 2009 - 5,274 calls were logged into 911, 77% of which were from wireless telephones.

            In 2008 - 4,285 calls were logged into 911, 68% of which were from wireless telephones.

 

Due to the increase of call volume, Ms. Whaley reported a need for increased manpower. Total incidents for 2009 were 10,372 compared to 8,500 for 2008.

Mr. Steve Long, representative for the Crisis Alert System, visited recently and presented a renewal quote with a price increase per phone line from $1.50 to $1.70. Ms. Whaley stated that she had viewed other such systems and recommends staying with the current vendor. No action was taken on the Crisis Alert System because no invoice has been received to date.

 

EMS Director, Toby Roland, presented quotes for the purchase of two (2) refurbished cardiac monitors. The price of new units would be approximately $30,000 each.

The total cost of purchasing two refurbished cardiac monitors will be approximately $24,000 and would be funded through SPLOST.

Commissioner Dell Shingler moved to approve the purchase of  the two refurbished units to be funded through SPLOST, Commissioner Scott Miller providing the second. Motion passed.

 

Citizen’s Request:

 

Ms. Elizabeth Henry, of 2791 Linda Lane, reported for herself and other residents in her area concerning the flooding in their area. Ms. Henry reported that her home has flooded three (3) times since she purchased the house in 2006, January of 2010 and twice in March of 2009. Ms. Henry stated that there are four (4) houses in the area that are affected by the flooding and asked if the county could condemn the houses or maintain the ditch to prevent flooding. Ms. Henry further reported that her well has been contaminated and she has moved out of her home.

Chairman Rogers stated that Ms. Henry’s house was built at ground level which is going to result in flooding and also, the drainage ditch is on private property. In order for the county to maintain the ditch, the residents who live along the ditch must give the county an easement.

After continued discussion, Chairman Rogers stated that the county will go out and assess the ditch to see if there is a way the county can help with the flooding problem.

 

 

Old Business:

 

Code Enforcement Officer, Bill Kennedy, gave a brief review of the need to amend the Soil and Erosion Sedimentation Ordinance. The amendment is as follows:

 

Section 26:33(17) – “Any land disturbing activity of more than one

(1)   acre or within two-hundred feet (200’) of state waters must have

an erosion sedimentation card issued by the Environmental Protection

Division (EPD).”

 

Kennedy explained that under the current Ordinance, violators would be prosecuted in Albany and the fee would be retained by Dougherty County. If we amend the Ordinance, the trial would be held in Seminole County and the fine would be retained by Seminole County.

On a motion by Commissioner Scott Miller and seconded by Commissioner Brenda Peterson, the amendment was adopted. Motion passed.

 

New Business:

 

County Manager, Donna Jones, gave a brief summary of the committee review for selecting engineering and administration firms for the CDBG-10 project. The committee recommended contracting with Bob Roberson and Associates, Inc. for Administrative Services and Watkins and Associates, LLC for Engineering Services. Commissioner Brenda Peterson made the motion to accept the committee’s recommendation for the two vendors, Commissioner Scott Miller provided the second. Motion passed.

 

On a motion by Commissioner Dell Shingler with the second by Commissioner Brenda Peterson, the speed limits were set for Green Acres Road. The speed limit was set at 35 MPH as you enter from Highway 253, and lowered to 25 MPH as you reach the residential area. Also, “Children at Play” signs will be erected in the residential area. Motion passed.

 

Three (3) bids were presented for the purchase of a new 72” zero-turn lawnmower for the Road Department.

 

            Westover Lawn and Garden …. X-Mark mower for $7,992.26

            Bainbridge Tractor Co. ………. X-Mark mower for $8,560.00

            Thomasville Tractor & Equip…….Grasshopper for $8,950.00

 

The Commission entered into a brief discussion as to where the mower will be used and whether or not there are any additional local vendors we could look into.

Commissioner Shingler asked if we could go back to a vendor and let them requote. County Manager, Donna Jones, replied that such a practice would be illegal.

While the Commission’s desire is to keep the business with a local vendor when possible, the price difference of  $568 resulted  in the choice of purchasing from the lowest bidder, Westover Lawn and Garden. The purchase will be made using SPLOST funds on a motion by Commissioner Dell Shingler and seconded by Commissioner Brenda Peterson. Commissioner Scott Miller abstained.

In order to have a majority vote, Chairman Rogers cast his vote for Westover Lawn and Garden. Motion passed.

 

On a motion by Commissioner Scott Miller, the resolution by the DOT setting speed limits on state and county roads were adopted as presented. Commissioner Dell Shingler seconded the motion. Motion passed.

 

On a motion by Commissioner Scott Miller and seconded by Commissioner Dell Shingler, a new “Drainage Ditch Ordinance” was adopted. Motion passed.

The new Ordinance is available to citizens upon request.

Chairman Rogers stated that in essence, the Ordinance states that if you fill in a county drainage ditch without going through the process of getting a permit to put in a drainage culvert pipe or have the county install a drainage culvert pipe, you will have to clean out the ditch or the county will clean out the ditch and bill the charges to the violator.

The County Road Department spent a good portion of nine (9) months cleaning ditches and rebuilding roads that washed out in last spring’s floods. Complying with this Ordinance will help prevent some of the damages in the future.

 

Ms. Brenda Broome, President of the Donalsonville/Seminole County Chamber of Commerce, gave a presentation on the “Project Riverway” and requested that the County contribute up to $4,166 which is one-third (1/3) of the local cost for the design.

The College of Environment and Design through the Fanning Institute at the University of Georgia would design a plan to enhance what is available and to encourage tourism in the community. Also, included in the plan would be a landscape design for the courthouse and walking track design for the Spring Creek Park. These designs would warrant the county’s share of the funding.

The total cost of the project is $25, 000 half of which will be covered by Riverway South through a grant program. The remaining half would be borne by local government, civic organizations, the Chamber of Commerce and citizen contributions.  The City, County and Development Authority will each pay up to $4,166 to cover the local requirement. It is hoped that the cost can be distributed in fourths instead of thirds by soliciting contributions. The Lake Seminole Association and the Donalsonville Lion’s Club have agreed to contribute $500 each, the Chamber is planning to contribute $2,000 and the remaining balance of the fourth will be raised from various local organizations and private citizens. Ms. Broome will be researching the possibility of some of the local match cost being “in-kind” service.

Commissioner Dell Shingler added that the group will canvas the county to obtain input from local citizens and could look at the possibilities for the use of the county owned farmer’s market site.

Ms. Broome continued that the group would also meet with the Commissioners in order to obtain their input as well.

Chairman Rogers stated that plans have already been drawn up for Appalachicola, Sneads, Chattahooche and Ft. Gaines. Chairman Rogers felt that since Donalsonville is not on the river, we were lucky that they agreed to design a plan for us.

Commissioner Scott Miller asked if this project could be funded through SPLOST.

County Manager, Donna Jones, replied that the project could be funded through the General Fund or through SPLOST. Commissioner Scott Miller made the motion to approve the expense provided it could be funded through SPLOST. Commissioner Dell Shingler provided the second. Motion passed.

 

Commissioner Scott Miller made the motion to have Chairman Rogers sign a declaration declaring April to be “National Donate Life Month” in Seminole County. Commissioner Brenda Peterson provided the second. Motion passed.

This proclamation focuses attention on the extreme need for organ, eye and tissue donation and is to encourage residents to take action and sign up on Georgia’s Donor Registry at www.donatelifegeorgia.org.

 

 

Adjournment:

 

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Dell Shingler, seconded by Commissioner Scott Miller with Commissioners Brenda Peterson and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF MAY, 2010

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

 

Tommy Rogers

Dell Shingler

Brenda Peterson

Scott Miller

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK