MINUTES

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, MAIN FLOOR PROBATE JUDGE’S COURTROOM

TUESDAY, NOVEMBER 9, 2010

6:00 P.M.

 

 

 

The Seminole County Board of Commissioners held their regular monthly meeting on Tuesday, November 9, 2010. Due to ongoing renovations in the Superior Courtroom, the meeting was held in the Probate Courtroom located on the first floor of the Courthouse. Those present were, Chairman Tommy Rogers, Commissioner Dell Shingler, Commissioner Scott Miller, Commissioner Brenda Peterson, County Manager/Clerk Donna Jones, and several interested citizens. Vice-Chairman Alton Harrison was absent.

 

The regular monthly meeting was called to order by Chairman Tommy Rogers.

 

The invocation was offered by Commissioner Tommy Rogers.

 

Minutes from the Regular Monthly Meeting held on October 12, 2010 were approved on a motion by Commissioner Dell Shingler, seconded by Commissioner Brenda Peterson. Motion passed.

 

The September, 2010 Financial Statement was approved on a motion by Commissioner Scott Miller, and seconded by Commissioner Brenda Peterson. Motion passed.

 

Constitutional Officer and County Officer Response:

 

Sheriff Health Elliott addressed the Commission with a request to replace six (6) cameras in the inmate housing area of the jail. Elliott presented six (6) quotes for the project.

 

Atkinson Industrial Electric, Inc…(18x zoom) ………………………….$  13,838.00

Atkinson Industrial Electric, Inc…(22x zoom)……………………… ….$  22,654.50

Montgomery Technologies Systems, LLC… (16x zoom)……………….$  27,720.00

DSI Security……(10x zoom)     …………………………………………$ 13,089.16

Audio, Video & Security, Inc…(10x zoom) …………………………….$  13,125.00

Audio, Video & Security, Inc……(10x zoom) networked   …………….$  26,010.00

 

Sheriff Elliott reported that he was holding approximately $14,000 in inmate concession funds that he will be turning over to the County shortly. Any additional monies needed to fund this project could be drawn from the Sheriff’s Office portion of SPLOST IV.  Elliott stated that he could increase the storage capacity for the camera system from a 21 channel DVR to a 36 channel system for an additional $2,500.

 

After a brief discussion, Commissioner Brenda Peterson made the motion to approve the purchase from Atkinson Industrial Electric for $16,238 (not to exceed $16,500) for the upgraded 36 channel system using the inmate concession funds with any excess coming from SPLOST IV funds.  Commissioner Dell Shingler provided the second. Motion passed with Chairman Rogers providing the third vote. Commissioner Scott Miller abstained.

 

Sheriff Elliott was asked to research adding three (3) cameras for security at the ground floor entry doors into the courthouse.  This would cover the front door; the handicapped entry on the south side of the building and the door near the Commissioner’s office on the north side. Elliott agreed to obtain a quote from Atkinson Electric for the additional cameras and provide the cost at the December commission meeting.

 

The current camera system records sixty (60) days of activity and the new system will have more memory storage capability.  The new camera system has the capability of adding cameras to the jail etc. when needed.

 

Committee Reports:

 

County Administrator, Donna Jones, gave an update on the progress of the Superior Courtroom renovation project stating that the project should be complete in approximately two to two and a half weeks give or take a few days here or there. Chairs are scheduled for delivery on December 14th.

 

 

Jones asked if the Commission would like to go ahead and get quotes to replace various service tables inside the courtroom. This would include tables for the court reporter, probation officer and legal staff. While funds are budgeted to replace these tables the funds have not been collected and would have to be borrowed from another department’s fund temporarily. The courtroom project is under budget and replacement of the fixtures is part of the original project. Jones also reported that one verbal quote from a local vendor in the approximate amount of $1,650 to repair the walls in the grand jury room has been received. The project would include new paint after repairing water damage to the plaster walls and refinishing the wood frame around the windows.

 

Commissioner Dell Shingler made the motion to have Jones continue with quotes for replacement tables and purchase from the lowest bidder. Commissioner Scott Miller provided the second. Motion passed.

 

Jones was given permission to seek additional quotes for the repairs in the grand jury room.

 

Jones gave a brief review of the Standards of Excellence to be included in the Regional Plan being prepared by the Regional Commission.  Jones requested that all Commissioners review the list and bring any points to her attention if they need to be added or removed from the list.  Once the minimum list has been completed, the State will require all local governments in the district to meet them. There will be a three (3) year time limit to be compliant.

 

 

New Business:

 

In response to a request from ACCG for a County Coordinator, Commissioner Scott Miller volunteered to serve in the capacity of County Legislative Coordinator between ACCG and the County. 

 

The Commission has received a request to amend the County’s Alcohol Ordinance to eliminate the distance requirement from a residence to an establishment serving beer or wine.

The State of Georgia has changed its application requirements and has eliminated the distance requirement. The City of Donalsonville has changed their Ordinance to reflect the State’s new requirements.

Commissioner Scott Miller stated that the request came to him by a person who would like to establish an oyster bar in the old Ard’s restaurant on Highway 91. The inquirer is interested in serving beer to his customers. Restaurants in the City of Donalsonville do not have to meet a residential distance requirement.

Commissioner Miller made the motion to amend the Ordinance to adopt the changes the State of Georgia and the City of Donalsonville have made. Commissioner Dell Shingler supplied the second to the motion. Commissioner Brenda Peterson abstained and Chairman Rogers voted no. The motion failed.

 

Administrator Jones provided an update on the bridge project in the Treasure Lake subdivision. The contractor has received agreeable results on the soil samples test and will be on-site tomorrow to start the repairs.

 

Tax Commissioner, Dena Hornsby, has submitted to the Commission a check in the amount of $66,136.05 for the 2009 Forest Land Protection Act (FLPA) tax. No date has been set by the State to release the disbursement for 2010.

 

During a discussion on recycling, Jones stated that the landfill in Campbelton has set and will be strictly enforcing guidelines for keeping hazardous waste out of their landfill.  Jones requested permission to meet with several vendors to do some price comparison for options to dispose of recyclable items and hazardous waste.

Commissioner Shingler commented that the City of Donalsonville has collection containers that are overflowing and perhaps we can set out some containers that would make it convenient for citizens to drop off recyclables. Jones was given permission to look into tying into Donalsonville’s project and contacting Mr. Martin to see what other items he is collecting for recycling. Shingler suggested we put a container around the post office where there is a lot of foot traffic.

 

 

Jones reported that the county government liaison, Dave Wills, has offered to come on-site to discuss consolidation of some services with the City of Donalsonville. Jones was given permission to meet with Mayor Joe Burke and Mr. Wills for a preliminary discussion on service consolidation.

 

Commission Shingler mentioned that it was time to put together a committee to address the drainage situation in the courtyard at the front of the courthouse.

Jones added that a couple of years ago the County paid to have a storm water drain pipe connected to the City’s street/drainage project. The intention was to eventually tie water gates and drainage pipes from the courtyard into the drain pipe.  Funds were allocated in the SPLOST referendum to include the courtyard grounds renovation. To date there are some $26k in the buildings and grounds SPLOST fund that could be used to eliminate the flooding problem. Now that the new roof is complete, we can begin consulting with contractors for the design of such a project.

Chairman Rogers suggested that we check with City Manager, Marty Shingler, to see who designed and installed their street drainage project.

Jones was given permission to consult with firms to solicit designs and project costs for the project.

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Scott Miller, seconded by Commissioner Dell Shingler with Commissioners Brenda Peterson and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF DECEMBER, 2010

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

 

Tommy Rogers

Dell Shingler

Scott Miller

Brenda Peterson

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK