MINUTES

CALLED MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MARCH 15, 2011

5:00 P.M.

 

 

 

The Seminole County Board of Commissioners held a called meeting on Tuesday, March 15, 2011 in the Superior Courtroom located on the second floor of the courthouse. Those present were, Chairman Tommy Rogers, Commissioner Scott Miller, Commissioner Brenda Peterson, Commissioner Roger Lane and County Manager/Clerk Donna Jones.Vice-Chairman Dell Shingler was absent.

 

The called meeting was called to order by Chairman Tommy Rogers.

 

Commissioner Roger Lane gave the invocation.

 

Old Business:

 

On a motion by Commissioner Roger Lane with second by Commissioner Brenda Peterson, the Timber Harvesting Ordinance introduced at the March 8th regular meeting was passed. Motion passed.

The penalty for non compliance was raised from $500 to $2,500 on advice from County Attorney, Kenneth Hornsby.

 

New Business:

 

 

After a brief discussion, Commissioner Roger Lane made the motion to allow the Country Club a maximum 3 year exemption on ad valorem tax. The purpose of the exemption was to keep the club open under new management and avoid closure which would result in much lower values for the property as well as the properties surrounding it.

This moratorium would be granted on an annual basis for the 2nd or subsequent 3rd year after reviewing the financial statements of the club. Throughout the three year time period, the Commission would review quarterly financial statements and then base their decision for the 2nd and 3rd annual year moratorium on the year end financial statements. As soon as the club is self-sustaining the property would go back onto the tax digest at the fair market value. The motion was seconded by Commissioner Brenda Peterson with Chairman Tommy Rogers voting yes. Motion passed. Commissioner Scott Miller abstained.

 

As a response to a request from ACCG, Commissioner Scott Miller made the motion to approve the Chairmanís signature on a resolution for record keeping purposes stating that all elected officials are covered under workerís compensation. This resolution would keep us from any lawsuits that may arise should a Constitutional Officer or Commissioner be injured while on the job or during travel. The resolution would reflect the intention of the Commission as well as the payroll information that is already submitted and included in our annual premium. Commissioner Roger Lane provided the second. Motion passed.

 

The Commission set April 12, 2011 at 1:00 for the initial budget presentations for FY12. All entities will be informed in order to give them time to prepare and submit their budget requests timely.

 

County Administrator, Donna Jones, announced the untimely death of the key Information Technology employee, Jim Lucas, of the firm that provides the hardware and software support for the Commissioners Office,Dynasoft, Inc.Jimís widow, Patti Cryder, will continue to provide training and tech support for the scanning system, Laserfiche.

Jones has begun the search for a new firm to provide hardware and software support for the Commissionerís office staff.

 

Jones gave a brief overview of the financial standings of the Transfer Station. The Transfer Station is not financially self sufficient due to a decrease of revenue year-to-date of $70,503. Jones stated that the staff was cut from three employees to two full time and one part-time and then cut again to just two full time. Jones expressed her concern that the station could not be run on a daily basis with less than two employees. All scrap metal and old equipment has been sold to bring in additional revenue, however, it has not been enough. Due to the rising cost of fuel and dumping fees at the landfill in Campbelton, Jones is talking with the Decatur County Management team to see if there can be a near future way to lower our cost. The Decatur County landfill does not have the equipment to take our tipping trailer and will be talking with other solid waste entities to see if it would be feasible to install the costly equipment. Jones will review this effort with Decatur County over the next six months or so.

The option of turning the station over to a private contractor has been rejected several times in the past because we would lose control over the garbage disposal rates that are charged to our citizens.

 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Scott Miller, seconded by Commissioner Roger Lane with Commissioner Brenda Peterson and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF APRIL, 2011

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

 

Tommy Rogers

Scott Miller

Brenda Peterson

Roger Lane

 

 

 

ATTEST

 

 

________________________________

DONNA JONES, CLERK