MINUTES

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, APRIL 12, 2011

6:00 P.M.

 

 

 

The Seminole County Board of Commissioners held their regular monthly meeting on Tuesday, April 12, 2011 in the Superior Courtroom located on the second floor of the courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Dell Shingler,Commissioner Scott Miller, Commissioner Brenda Peterson, Commissioner Roger Lane, County Manager/Clerk Donna Jones, and several interested citizens.

 

The regular monthly meeting was called to order by Chairman Tommy Rogers.

 

The invocation was offered by Commissioner Dell Shingler.

 

Minutes from the Regular Monthly Meeting held on March 8, 2011 and the March 15, 2011 Called Meeting were approved on a motion by Commissioner Dell Shingler, seconded by Commissioner Scott Miller. Motion passed.

 

The February, 2011 Financial Statement was approved on a motion by Commissioner Scott Miller, and seconded by Commissioner Brenda Peterson. Motion passed.

 

Constitutional Officer and County Officer Response:

 

E-911 Director, Paula Whaley, discussed her request to raise the monthly 9-1-1 fee on cell and VOIP services from $1.00 per month to $1.50 per month. Seminole County is Phase II compliant and the State has authorized all such agencies to levy the $1.50 per month charge. Ms. Whaley expressed her concerns that if local government agencies were not collecting the maximum allowable by law to finance their own 9-1-1 services, they may not be eligible for State grants for new equipment. Commissioner Scott Miller made the motion to set a Public Hearing on the matter in order to gather input from the citizens.

Commissioner Dell Shingler stated that her concern that the people who use prepaid minutes donít have to pay that fee. Ms. Whaley replied that the law has changed and they now pay the same fees as the monthly subscribers. The State is collecting the fee and diverting it to the General Fund. These are the funds that are supposed to be distributed in the form of grants through the Department of Community Affairs.

Commissioner Brenda Peterson provided the second to Millerís motion. Motion passed.

The Public Hearing will be held on May 10, 2011 at 6:00 p.m. in the Superior Courtroom immediately prior to the monthly commission meeting.

 

Probate Judge, Amos Sheffield, approached the Commission to address comments in a written planning meeting correspondence between County Manager, Donna Jones, and the Association County Commissioners of Georgiaís Local Government Liaison, Dave Wills.

Sheffield stated that he understood that the document was never to be made public, however, he felt that he had to voice his objections to specific comments within the document concerning overtime and funding for a Deputy Magistrate.

 

Commissioner Lane stated that we need to go forward on solid footing with better understanding and better cooperation of all elected, appointed and all other employees for the betterment of this county.

 

Commissioner Scott Miller addressed a citizenís request that was questioning if the county was hauling dirt and gravel onto private property. Miller produced a receipt from the project in question where the citizen paid $843.20 to purchase a driveway culvert pipe including installation. The citizen also stated that higher grade gravel was used in the project instead of lower cost crush-n-run.

Miller asked if Chairman Rogers would state the County policy on working on private property. The roadway clippings in question are part of a thirty (30) mile road edge cleaning project to ready the roads for a stripping project.

 

Chairman Rogers stated that the Countyíspolicy is not to do public work on private property. When the road department is cleaning up the edge of the road or cleaning out ditches, the clippings and trash removed in the process are given to someone in close proximity if they can use it rather than spending the diesel fuel and payroll to have someone haul it back to the road department yard to be dumped. There is not enough room at the road department to store such waste and the County has no use for it.

If we are installing a driveway and we have a little dirt left over we will sometimes dump and spread the dirt rather than spending the time and fuel to take the dirt back to town to the road department compound.

Miller stated that there is still a question on this matter and we will address it with Road Department Superintendent, Bobby Aiken, who unfortunately did not attend tonightís meeting.

 

Old Business:

 

Mr. Bob Jones with Georgia Pines offered to answer questions that have arisen concerning last monthís request for $20,000 from the Drug Fund to defray the costs of treating Seminole County patients for substance abuse. The funds are to be used for: Personnel $14,000, Operating Expenses $800, Supplies $3,200 and Educational Materials $2,000.

Chairman Rogers stated that he had received a call from Judge Joe Bishop concerning the request and Bishop stated that while he agrees that the legislature has tasked the local governing authority with distribution of the fund proceeds, he is requesting that we hold up on distribution until he has time to investigate a program in the northern region of the State.

 

New Business:

 

The Commission reviewed the issue of sending Road Department Assistant Superintendent, Richard Adams, to Bainbridge College for a certificate in information technology (IT). During the discussion the question arose to whether or not there was someone who lived in the County who is already trained and would like the opportunity of providing this service on an as needed basis.

County Manager Jones replied that she would run an ad to see if anyone would be interested.

 

Ms. Lori North, the newest courthouse employee is serving in the capacity of floater from one office to another. The Tax Assessorís Office staff would like Lori to be trained as an Appraiser I. The school for this certification is in Macon and the registration cost is $60. The County would have to pay for lodging and meals during the week of training. The total cost of the training should run around $1,000.

Chairman Rogers stated that he felt that this was a good idea and addresses the need to having a cross trained person to help out in each office as needed.

Commissioner Roger Lane made the motion to approve the training class with Commissioner Dell Shingler providing the second. Motion passed.

 

LifeLink of Georgia has asked the County to declare the month of April as ďNational Donate Life MonthĒ in Seminole County. Commissioner Brenda Peterson made the motion to have Chairman Rogers sign the proclamation on behalf of the full Commission. Commissioner Scott Miller provided the second. Motion passed.

 

The County has been contacted by the Georgia Department of Behavioral Health and Developmental Disabilities asking that we appoint someone to serve on their Planning Board. Ms. Sherry Delk has accepted the position and was appointed to serve on a motion by Commissioner Dell Shingler with second provided by Commissioner Scott Miller. Motion passed.

 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Roger Lane, seconded by Commissioner Brenda Peterson with Commissioners Dell Shingler, Scott Miller and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF MAY, 2011

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

 

Tommy Rogers

Dell Shingler

Scott Miller

Brenda Peterson

Roger Lane

 

 

 

ATTEST

 

 

________________________________

DONNA JONES, CLERK