SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, AUGUST 9, 2011
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, August 9, 2011 in the Superior Courtroom located on the second floor of the courthouse. Those present were, Chairman Tommy Rogers, Commissioner Brenda Peterson, Commissioner Roger Lane, and County Manager/Clerk Donna Jones. Several citizens were also in attendance. Vice-Chair Dell Shingler and Commissioner Scott Miller were absent
The Regular Meeting was called to order by Chairman Tommy Rogers.
The invocation was offered by Commissioner Roger Lane.
The minutes from the Monthly Meeting held on July 14, 2011 as well as the minutes from the June 28th Called Meeting were approved on a motion by Commissioner Brenda Peterson with second by Commissioner Roger Lane. Motion passed.
The June 2011 Financial Statement was accepted on a motion by Commissioner Roger Lane with the second by Commissioner Brenda Peterson. Motion passed.
Constitutional Officer and County Officer Response:
EMS Director Toby Roland distributed a statement comparing revenues and expenditures between the year 2006 and 2011. Revenues and Expenditures had increased due to the increase of calls from 1,374 in 2006 to 1,795 in 2011. The overall cost per call showed more efficiency with a resulting decreased cost from $165.10 to $121.14. Roland stated that the hard work of his staff as well as instituting more efficient methods have both contributed to bringing this cost per call to such a low rate.
Director Roland asked for permission to obtain quotes for remounting an ambulance “box” onto a new chassis. Once the quotes are received, Roland will come back to the Commission for permission to purchase the remount. If the purchase is approved, it will be funded through EMS’ portion of SPLOST IV funds. Commissioner Roger Lane made the motion to approve the search for quotes and Commissioner Brenda Peterson provided the second. Motion passed.
Sheriff Heath Elliott previously submitted two quotes to the Commission for replacing the camera system in the jail. Mr. Dennis Snipes with ADT was present and distributed additional copies of his quote to the Commission. Snipes asked if there were any questions that the Commissioners had concerning his quote. None were brought forward.
Sheriff Elliott stated that the MTS quote tied the system back into the jail control panel while the ADT system did not. Snipes replied that he would research the capability for the ADT system to do the same.
The purchase was tabled until the full commission could be in attendance for the vote.
Ms. Ginger Weathersby, Seminole County DFCS Director, presented an update of the process for handling claims through her department. Ms. Weathersby reported that in the age of the Internet, a great many requests for services are filed on-line. This efficiency allows the staff the freedom of processing the requests from locations other than the local office. This streamlining of data caused the Atlanta office to consider moving the services to the Atlanta office. The regional and local staff was able to convince the State office to keep the jobs here in Seminole County.
Ms. Weathersby asked the consent of the Commission to cut back on days the office would be open to the public. The days the office would be open, Monday, Wednesday and Friday would be coordinated with the Miller County office to make sure that a client can come to one of the offices any of the five days of the typical work week.
Commissioner Roger Lane made a motion to table the decision until the full commission could be present.
Mr. Lavon Tice, operator of Riverside Towing, reported that he felt that he was receiving inequitable treatment from the Sheriff’s Office for rotation of towing services. Mr. Tice reported that there are requirements that must be met before a company can be listed on the towing service and he has met these requirements. However, there are other companies that are on the list that have not met the requirements.
Chairman Rogers stated that the Commission has no jurisdiction over the Sheriff’s Office and that now that he has voiced his complaint it will be part of the public record. Mr. Tice needs to settle the issue with the Sheriff.
On a motion by Commissioner Roger Lane with second by Commissioner Brenda Peterson, Chairman Rogers was authorized to sign the “Lease Addendum” to the Master Lease and the “Resolution for Lease Addendum” for the purchase of two Tahoe’s at $26,750 each on behalf of Sheriff’s Department. The purchase was approved in June now that we have taken delivery of the vehicles, the financing documentation must be completed and signed by the Chairman. This is a four (4) year lease to purchase at 3.65% interest and financed through Wells Fargo. The motion passed.
On a motion by Commissioner Roger Lane, Chairman Rogers was authorized to sign a letter of support for SWGA Community Action Council’s application for housing preservation funds to rehabilitate homes in Southwest Georgia. Commissioner Brenda Peterson provided the second. Motion passed.
Commissioner Roger Lane provided the motion to approve the request for funding from the Seminole County Elementary School for their “Red Ribbon Week”. The week is set aside for the purpose of teaching the drug prevention program “Too Good for Drugs”. The funds, $3,035 would come from the Drug Surcharge Fund. As we have done for other recipients, the school will be required to expend the funds and then submit receipts to the county for reimbursement. Commissioner Brenda Peterson provided the second. Motion passed.
The Commission entered into Executive Session on a motion by Commissioner Roger Lane with the second by Commissioner Brenda Peterson. Motion passed.
The Commission exited the Executive Session and re-entered the General Session on a motion by Commissioner Robert Lane and seconded by Commissioner Brenda Peterson. Motion passed.
Commissioner Roger Lane made the motion to enter into a sales agreement for the purchase of approximately 31.36 acres of land at the cost of $4,000 per acre for the purpose of establishing a county borrow pit. The purchase would be contingent on the results of the survey, title search and the Board’s satisfaction with the soil analysis. The purchase would be funded through the Road Department’s portion of SPLOST funds. Commissioner Brenda Peterson provided the second. Motion passed.
On a motion by Commissioner Roger Lane and seconded by Commissioner Brenda Peterson, the board agreed to enter into a sales agreement for approximately two acres of land on Hwy 39 and Parker Lane for the purpose of establishing a volunteer fire department. This purchase is contingent on the results of the survey and title search. The price of the purchase is $6,000 per acre and will be funded through the SPLOST III Fire Department Facilities fund. Motion passed.
The Georgia Pines Community Service Board (Mental Health, Developmental Disabilities and Addictive Diseases Services) is seeking to fill an “at large” position on their Board. They are asking that we contact them or our county representative, Beverly Burke, to submit any names for recommendation.
With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Roger Lane, seconded by Commissioner Brenda Peterson, with Chairman Tommy Rogers voting yes.
ADOPTED THIS __________ DAY OF SEPTEMBER, 2011
SEMINOLE COUNTY BOARD OF COMMISSIONERS
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Donna F. Jones, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on August 9, 2011 approved by the Seminole County Board of Commissioners at a regular meeting held on September 13, 2011.
Given under my official signature and seal of office, on this the 13th day of September, 2011.
Donna F. Jones, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)
DONNA JONES, CLERK