MINUTES

CALLED MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, OCTOBER 18, 2011

5:00 P.M.

 

The Seminole County Board of Commissioners held a Called Meeting on Tuesday, October 19, 2011 in the Superior Courtroom located on the second floor of the courthouse. Those present were, Chairman Tommy Rogers, Vice-Chair Dell Shingler Commissioner Scott Miller, Commissioner Brenda Peterson, Commissioner Roger Lane, and County Manager/Clerk Donna Jones. Several county employees and citizens were also present.

 

The Called Meeting was called to order by Chairman Tommy Rogers.

 

The invocation was offered by Commissioner Roger Lane.

 

Old Business:

Chairman Rogers stated that the purpose of the called meeting was to select a vendor and policy for the county employees’ group health insurance.

 

Group Health Insurance Agent Sam Clinkscales, of Swanner Collier Insurance, reviewed seven fully insured policies and one partially self-funded policy for the November 1st renewal of the employee’s group health insurance. The County pays the full premium for insurance coverage for full time employees on the plan.

The pros and cons of the polices were reviewed in an open discussion. Points discussed included the reliability of the vendor; size of network in our area; cost of the monthly premium; deductibles for in and out-of- network providers; maximum annual out-of-pocket expenses for the employees; office visit fees and prescription card benefits.

After Agent Clinkscales reviewed the policies he presented, County Manager, Donna Jones presented the options offered by Benefit Resources Group, LLC. These policies included fully insured and partially self-funded options.

Questions brought up by employees were answered by the Agent. After an hour of review, Commissioner Roger Lane made the motion to select the CIGNA policy offered by Swanner Collier Insurance. The policy is at a cost of $547 per employee per month and is the closest in benefits to the current UnitedHealth Care plan. There will be a $5 increase in office visits and a slight reduction in the variables for prescriptions. Commissioner Brenda Peterson provided the second to the motion. Motion passed.

 

 

 

New Business:

 

 

Commissioner Scott Miller made the motion to approve the agreement between the Commission and the Probation Office to provide probation services for Seminole County.  Commissioner Roger Lane seconded the motion. Motion passed.

 

Commissioner Roger Lane made the motion to approve the agreements between the Probate and Magistrate courts once County Attorney, Bill Mills, approves the wording. Commissioner Scott Miller provided the second. Motion passed.

 

Commissioner Scott Miller made the motion authorizing the Chairman to sign, on behalf of the full commission, the resolution for the lease/purchase agreement with Wells Fargo for the ambulance re-mount. Commissioner Roger Lane seconded the motion. Motion passed.

 

Chairman Tommy Rogers appointed Commissioner Scott Miller to serve as the County Legislative Coordinator for 2012. Commissioner Miller served in the capacity for 2011 and once again accepted the appointment for the 2012 calendar year.

 

 

 

 

 

 

Commissioner Roger Lane stated that if he had offended anyone in the previous meetings concerning a line item in the budget, he truly apologized. The apology was addressed to County Manager Donna Jones; Chairman Tommy Rogers; or any member of the Board.

 

Chairman Tommy Rogers submitted his resignation from the Board effective October 31, 2011. Chairman Rogers stated that his home is soon to sell and he will either relocate in the Cuthbert area for a full time job or move to his retirement home in Florida. Chairman Rogers thanked County Manager Donna Jones for the time she has served the County.

 

On a motion by Commissioner Dell Shingler and seconded by Commissioner Scott Miller, the commission entered into an Executive Session for a personnel matter.

 

On a motion by Commissioner Brenda Peterson with the second provided by Commissioner Scott Miller, the commission re-entered the Called Meeting. There was no change in personnel to report.

 

 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Scott Miller, seconded by Commissioner Brenda Peterson, with Commissioners Dell Shingler, Roger Lane and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF NOVEMBER, 2011

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

Tommy Rogers

Brenda Peterson

Roger Lane

Dell Shingler

Scott Miller

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Donna F. Jones, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Called Meeting held on October 18, 2011 approved by the Seminole County Board of Commissioners at a regular meeting held on November 8, 2011.  

 

            Given under my official signature and seal of office, on this the 8th day of November 2011.

 

                                                                        ____________________________________

Donna F. Jones, Clerk of the Board of Commissioners of Seminole County, Georgia

 

 

 

(SEAL OF OFFICE)

 

 

 

________________________________

DONNA JONES, CLERK

 

 

SEMINOLE COUNTY GEORGIA

CLOSED MEETING AFFIDAVIT

 

 

 

            Personally appeared before me the undersigned attesting officer, duly authorized to administer oaths, Chairman Tommy Rogers who, after being duly sworn, deposes and oath states the following:

 

(1)  I was the presiding officer of a meeting of the Board of County Commissioners held on

            the 11th day of October, 2011.

 

(2)  That it is my understanding that O.C.G.A. §50-14-14(b) provides as follows:

When any meeting of an agency is closed to the public pursuant to subsection (a) of this Code section, the chairperson or other person presiding over such meeting shall execute and file with the official minutes of the meeting a notarized affidavit stating under oath that the subject matter of the meeting or the closed portion thereof was devoted to matters within the exceptions provided by law and identifying the specific relevant exception.

 

(3)  The subject matter of the closed meeting or closed portion of the meeting held on the

            18th day of October, 2011 which was closed for the purpose of discussion of

[X] (1)  a personnel matter, or  [  ] (2)  a real estate matter, or  [  ] (3)  a matter of attorney-client privilege, either of which is recognized by O.C.G.A., Title 50, Chapter 14, and was devoted to matters within those exceptions and as provided by law.

 

(4)  This affidavit is being executed for the purpose of complying with the mandate of

            O.C.G.A. §50-14-4(b) that such an affidavit be executed.

 

 

This 19th Day of October, 2011

 

 

                                                                                                _________________________

                                                                                                Chairman/Presiding Officer

 

 

 

Sworn to and subscribed before me,

This the 19th Day of October 2011.

 

 

             

                                                                                                _________________________

                                                                                                Notary Public

 

            Seal