MINUTES

CALLED MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

FRIDAY, NOVEMBER 18, 2011

12:00 NOON

 

The Seminole County Board of Commissioners held a Called Meeting on Friday, November 18, 2011 in the Superior Courtroom located on the second floor of the courthouse. Those present were, Chairman Dell Shingler, Commissioner Scott Miller, Commissioner Brenda Peterson, Vice-Chairman Roger Lane, and County Manager/Clerk Donna Jones. Several county employees and citizens were also present.

 

The Regular Meeting was called to order by Chairman Dell Shingler.

 

Commissioner Roger Lane gave the invocation.

 

County Attorney Report:

 

County Attorney, William H. Mills reported that we had closed on the borrow-pit site just prior to the meeting and we will close on the volunteer fire department site after the called commission meeting.

 

 

Old Business:

 

The Commission briefly discussed a policy that has been in place for some ten years that allowed the Chairman to receive two tanks of fuel per month from the county supply. The question was whether or not to abandon the policy or continue the policy with the new Chair or with one of the Commissioners on the Road Department Committee.

Commissioner Scott Miller made the motion to eliminate the policy and each Commissioner would continue to keep up with their mileage for county business travel and submit it to the office for reimbursement. Commissioner Brenda Peterson provided the second. Motion passed.

 

New Business:

 

On a motion by Commissioner Brenda Peterson with second provided by Commissioner Scott Miller the Commission entered into Executive Session for the purpose of selecting a new County Manager/Clerk.

On a motion by Commissioner Scott Miller which was seconded by Commissioner Roger Lane, the Commission re-entered the General Session.

 

Commissioner Roger Lane announced that the personnel committee has interviewed all eight applicants for the County Manager/Clerk position and recommends one applicant due to education and experience. Lane made the motion to offer the position of County Manager/County Clerk to Ms. Paula Granger subject to her approval of her employment contract and compensation package. The current Manager/Clerk’s resignation is effective as of December 31, 2011.

The second part of this motion is that Ms. Donna’s title would change from County Manager/Clerk to Project Manager until her effective date of resignation of December 31, 2011. She is also willing to continue to offer her services as needed, if needed, on a contract basis and be compensated on an hourly basis.

Commissioner Scott Miller stated that he knew we had some good candidates but on the personnel committee’s recommendation, he seconds the motion. Motion passed. Commissioner Brenda Peterson opposed.

 

Chairman Shingler reported that we have a vacancy in the commission for District 5 and at the last meeting citizens were asked to call in their recommendation. All persons who called recommended Mr. Darius Culverson for the position. On a motion by Commissioner Brenda Peterson and seconded by Commissioner Scott Miller, Mr. Darius Culverson will serve the remainder of Mr. Tommy Rogers’ term through December 31, 2012 as Commissioner for District 5.  Motion passed.

Chairman Shingler congratulated Mr. Culverson and instructed him to get with Judge Sheffield after the meeting to attend to paperwork.

 

Announcements:

 

Any Commissioner wishing to attend the Capital Connection Conference in Atlanta from January 30th - 31st, please contact the office in order to have accommodations arranged.

 

 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Scott Miller, seconded by Commissioner Roger Lane, with Commissioner Brenda Peterson and Chairman Dell Shingler voting yes.

 

ADOPTED THIS __________ DAY OF DECEMBER, 2011

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

Brenda Peterson

Roger Lane

Dell Shingler

Scott Miller

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Donna F. Jones, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Called Meeting held on November 18, 2011 approved by the Seminole County Board of Commissioners at a regular meeting held on December 13, 2011.  

 

            Given under my official signature and seal of office, on this the 13th day of December 2011.

 

                                                                        ____________________________________

Donna F. Jones, Clerk of the Board of Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)

 

 

 

________________________________

DONNA JONES, CLERK

 

 


 

 

 

 

SEMINOLE COUNTY GEORGIA

CLOSED MEETING AFFIDAVIT

 

 

 

            Personally appeared before me the undersigned attesting officer, duly authorized to administer oaths, Chairman Dell Shingler who, after being duly sworn, deposes an oath states the following:

 

(1)  I was the presiding officer of a meeting of the Board of County Commissioners held on

            The 18th day of November, 2011.

 

(2)  That it is my understanding that O.C.G.A. §50-14-14(b) provides as follows:

When any meeting of an agency is closed to the public pursuant to subsection (a) of this Code section, the chairperson or other person presiding over such meeting shall execute and file with the official minutes of the meeting a notarized affidavit stating under oath that the subject matter of the meeting or the closed portion thereof was devoted to matters within the exceptions provided by law and identifying the specific relevant exception.

 

(3)  The subject matter of the closed meeting or closed portion of the meeting held on the

            18th day of November, 2011 which was closed for the purpose of discussion of

[X] (1)  a personnel matter, or  [  ] (2)  a real estate matter, or  [  ] (3)  a matter of attorney-client privilege, either of which is recognized by O.C.G.A., Title 50, Chapter 14, and was devoted to matters within those exceptions and as provided by law.

 

(4)  This affidavit is being executed for the purpose of complying with the mandate of

            O.C.G.A. §50-14-4(b) that such an affidavit be executed.

 

 

This 18th Day of November, 2011

 

                                                                                                _________________________

                                                                                                Chairman/Presiding Officer

                                                                                                            Dell M. Shingler

 

 

Sworn to and subscribed before me,

This  18th Day of November 2011.

 

             

                                                                                                _________________________

                                                                                                Notary Public

 

            Seal