MINUTES

REGULAR MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JUNE 14, 2011

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, June 14, 2011 in the Superior Courtroom located on the second floor of the courthouse. Those present were, Chairman Tommy Rogers, Vice-Chairman Dell Shingler, Commissioner Scott Miller, Commissioner Brenda Peterson, Commissioner Roger Lane, and County Manager/Clerk Donna Jones. Several county employees and interested citizens were also in attendance.

 

The Regular Meeting was called to order by Chairman Tommy Rogers.

 

The invocation was offered by Commissioner Roger Lane.

 

The minutes from the Zoning Hearing and Regular Monthly meeting on May 10, 2011; the Public Hearing for Budget and Called Meeting held on May 12, 2011; and E911 Public Hearing, Budget Public Hearing and Called Meeting for May 19, 2011 were accepted on a motion by Commissioner Dell Shingler with second by Commissioner Scott Miller. Motion passed.

 

The April 2011 Financial Statement was accepted on a motion by Commissioner Roger Lane and seconded by Commissioner Brenda Peterson. Motion passed.

 

Constitutional Officer and County Officer Response:

 

Sheriff Heath Elliott presented two bids for the purchase of two new vehicles for the sheriff’s department. Funds for these purchases as well the fixtures to equip the vehicles will be made using SPLOST IV funds.

 

            2011 Chevrolet Tahoe  ……………………….$26,750 each

            2011 Chevrolet Caprice………………………$26,600 each

 

Sheriff Elliott stated that since the Ford Crown Vic was no longer going to be manufactured as a police pursuit vehicle he is being required to look at alternative vehicles. Elliott prefers purchasing the Tahoe, while it is $150 more to purchase, the vehicle is heavier and roomier and there is no need in Seminole County for the speed of the Caprice. Elliott was not able to give fuel cost for either vehicle. The Tahoe is a six-cylinder but the weight of the vehicle could affect the mileage to some degree. With either vehicle some of the accessories such as cages and light bars will have to be purchased as the one’s form the Crown Vic won’t fit the new vehicles. Radios for the vehicles have been purchased through a Dept of Justice grant.

On a motion by Commissioner Dell Shingler the Sheriff was given permission to purchase two Chevrolet Tahoe’s at $26,750 each and the accessories at approximately $4,000 each. Second was provided by Commissioner Brenda Peterson. Motion passed. All purchases will be made using SPLOST IV funds.

 

Old Business:

 

County Manager, Donna Jones, reviewed the End-Gun Shutoff Ordinance compliance date with the Commission. It has been some fourteen months since the Ordinance went into effect and there are still some pivots that are not compliant. Photos are being taken and the owner of each pivot that is not compliant will receive a citation notice by certified mail. The first notice gives the owner thirty days to comply to the Ordinance. If after thirty days the pivot system is still spraying water onto county or state roads, the owner will receive a second citation with the accompanying fine of $600 per day until the system is made compliant. If after thirty additional days the system is still not compliant a third citation will be issued with the fee of $1,000 per day until the system is made compliant.

Jones was given the go ahead to begin issuing citations. The Ordinance was put in place to prevent damage to county roads and prevent injuries or accidents that could arise from the damaged roads.

 

 

 

New Business:

 

The purchase of a rubber tired excavator was the next item on the agenda. The five year lease on the current 2004 Caterpillar 318C is ended and the excavator will be traded-in on the new purchase.

 

 

318D

316D

190D

 

Caterpillar

Caterpillar

John Deere

 

Rubber

Rubber

Rubber

 

Tired Excavator

Tired Excavator

Tired Excavator

Sell Price

 $                 188,912.00

 $                 173,992.00

 $            173,500.00

5 Yr Buyback

 $                 113,000.00

 $                 105,000.00

 $              92,000.00

Less Trade In on Cat 318C

 $                 125,703.00

 $                 125,703.00

 $              96,000.00

Net

 $                 (49,791.00)

 $                 (56,711.00)

 $             (14,500.00)

Interest

3.45%

3.45%

2.55%

Delivery

 90-120 days

 90-120 days

60 days

TT&M

 N/C 5 years

 N/C 5 years

N/C 5 years

 

Road Department Superintendent, Bobby Aiken, expressed his desire to purchase the Caterpillar 318D. The trade-in 318C model is no longer available and the 318D is the replacement. After a brief discussion of the features of each model, Commissioner Roger Lane made the motion with second from Commissioner Dell Shingler to purchase the 318D Caterpillar. Motion passed. This lease purchase will be made using SPLOST funds.

 

Jones reported to the Commission that during this down turn in the economy there are new services being offered to find ways to cut operating costs. Jones has been talking with FPL a company who offers this service for electric utility services and Espy Services who is a vendor that reviews telephone bills to look for areas where local governments are being overcharged or in some cases double charged. There is no upfront cost for this type survey.

For Espy Services, if any savings can be found, the vendor receives half of the savings for the first twelve months. After the initial twelve months, the county would reap 100% of the savings. The Commission gave permission to allow the vendor to survey the county phone bills.

 

The Commission was supplied with a copy of the Southwest Georgia Regional Library System’s FY2010 report.

 

The Commission has received a request to close Brackin Corner. This road is a portion of the old road bed for Braswell-Godby Road. When the road was paved, it was straightened and no longer follows the same path. There are two property owners along the .39 mile of road, Mr. Frank Ray Brackin and Balfour Timber.  On a motion by Commissioner Roger Lane and seconded by Commissioner Scott Miller, the decision was made to go forward with the process of a Public Hearing. The hearing will be held on July 12, 2011 and any citizen wishing to speak on the issue will be allowed. The intent to abandon the road will be published in the County’s legal organ, the Donalsonville News.

 

The Legislature has passed H.B. 256 which changes the method by which 911 fees are collected on prepaid wireless services. The County is required to adopt the resolution and file it with the Dept of Revenue in order to receive its share of the 911 fees. The fees will be distributed to the Public Safety Answering Points annually during the month of October. The percentage of fees collected throughout the state will be distributed using a population formula. The fee is 75¢ on each purchase of a phone and each time it is refilled. Commissioner Brenda Peterson made the motion to approve Chairman Rogers signing the document on behalf of the Commission. Commissioner Dell Shingler provided the second. Motion passed.

 

Year End budget revisions for the FY2011 were distributed to the Commission for review. Once reviewed, Commissioner Scott Miller made the motion to approve the revisions with Commissioner Brenda Peterson providing the second. Motion passed.

 

On a motion by Commissioner Scott Miller and seconded by Commissioner Brenda Peterson, the Commission entered into an Executive Session to discuss a land acquisition.

 

On a motion by Commissioner Scott Miller and seconded by Commissioner Brenda Peterson the Commission re-entered the general session.

 

Chairman Rogers announced that our County Attorney, Kenneth Hornsby, has submitted his resignation effective yesterday, June 13, 2011. The personnel committee will begin the search for new legal counsel.

 

 

Announcements:

 

We have received correspondence from State Representative, Gerald Greene,

concerning the possibility of the Legislature addressing reapportionment/redistricting for local governments during the August Special Session of the Legislature. A meeting at the Congressional Reapportionment Office has been scheduled in Atlanta for June 22 at 1:00 for taking up the redistricting issue. The Commission as well as the School Board will be sending representation.

 

            GDOT has announced that the resurfacing of Hwy 84 from Early County SR370 to 7th St in Donalsonville will be let on August 19, 2011.

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Scott Miller, seconded by Commissioner Roger Lane with Commissioners Dell Shingler, Brenda Peterson and Chairman Tommy Rogers voting yes.

 

ADOPTED THIS __________ DAY OF JULY, 2011

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

 

Tommy Rogers

Dell Shingler

Scott Miller

Brenda Peterson

Roger Lane

 

ATTEST

 

 

 

________________________________

DONNA JONES, CLERK