SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, JANUARY 10, 2012
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, January 10th, 2012 in the Superior Courtroom located on the second floor of the courthouse. Those present were, Commissioner Dell Shingler, Commissioner Scott Miller, Commissioner Roger Lane, Commissioner Darius Culverson, Deputy Clerk Marian Jones and County Manager/Clerk Paula Granger. Commissioner Brenda Peterson was absent from the meeting.
The meeting was called to order by Chairman Dell Shingler.
The invocation was offered by Reverend Millie Rambeau.
The first order of business was to appoint a Chairman and Vice Chairman. Chairman Shingler opened the floor for nominations. Commissioner Lane nominated Commissioner Miller as Chairman. Commissioner Miller declined the nomination and stated he was unable to perform the duties of Chairman due to work and family obligations. Commissioner Lane nominated Chairman Shingler, a second was provided by Commissioner Culverson, all were in favor.
Commissioner Miller nominated Commissioner Lane as Vice Chairman, Commissioner Culverson made the second; all were in favor.
Submission of Financial Statements and Minutes:
On a motion by Commissioner Miller, the November 2011 Financial Statement was approved. Commissioner Lane provided the second. Motion passed with all commissioners voting yes.
On a motion by Commissioner Lane with the second provided by Commissioner Miller the minutes were approved for the Public Meeting to close CDBG-08 and the Regular Monthly Meeting held December 13, 2011. Motion passed with all commissioners voting yes.
Constitutional Officer and County Officer Response:
Sheriff Heath Elliott informed the Commissioners the camera installation in the jail was nearing completion.
County Attorney Report:
County Attorney, William “Bill” Mills, provided an updated status report to the County Manager. Missing from the status report is an appeal from the Board of Assessors regarding property tax valuation that will be sent to the Commissioners via email.
End Gun Shut Off:
Commissioner Miller stated he and Commissioner Lane recently met with some local irrigation experts. Commissioner Miller submitted recommendations for the End Gun Shut-Off Ordinance and requested the Board to review the proposed changes and vote at the next regular meeting. Recommendations are as follows:
Section 42-130, last sentence: remove “is at a location that will spray or apply water onto the”; replace with “causes damage to or creates hazards to.”
Section 42-131, last sentence: remove “spraying, crossing, or entering,” and replace with “damaging.”
Section 42-132; remove “Said official shall have the right to enter any property area, at any reasonable time, for the purpose of making inspection of the irrigation system regulated herein and to carry out his duties in the enforcement of this regulation.” Commissioner Miller indicated the only way to determine if an end gun is working is to observe the irrigation system by the road, as the end gun would not be utilized when the system is in the field.
Section 42-133, remove “the spray or application of water upon the;” replace with “damage to”. Remove “in the amount of $600 and upon a third violation a fine will be imposed in the amount of $1,000.” Replace with “equal to the amount of the cost of repairing the road to include material, fuel, and labor.”
Training School Gymnasium Update:
Tabled from the previous meeting in December, Commissioner Miller stated Mr. Register was not present to discuss any information he had obtained from RDC. County Manager Granger notified the Board a private citizen was interested in purchasing the gym. The item was tabled awaiting an update from Mr. Register.
Ms. Annie Ruth Calloway provided an update from RDC. A Youth Leadership Summit is being held on February 25, 2012 and RDC is requesting county participation. Albany Technical College will also be present. Ms. Calloway is holding housing fair at the Lions Hall on February 11, 2012 from 10 a.m. until 2:00 p.m. She also mentioned a grant writing workshop hosted by the Housing Task Force being held on Wednesday, January 18, 2012. County Manager Granger will be attending the class.
County Manager Granger informed the Commissioners Mr. J.C. Earnest has begun the process of determining ownership of property located at Map 2, Parcel 27, 17 acres 14th LD, LL 345.
Transfer Station Repairs:
County Manager Granger reported that Mr. Stacy Watkins of Watkins & Associates met with Road Department Superintendent, Mr. Bobby Aiken, at the Transfer Station on December 22, 2011 to discuss needed repairs. Mr. Watkins contacted two contractors who have submitted quotes, providing the required minimum of three quotes as follows: Jonathan Ebersole, $26,406, Quick Service Concrete, $23,963, and Popco, $21,940. Following a discussion with Mr. Bobby Aiken and Mr. Gerald Worthy, Transfer Station Operator, both agreed Popco was their choice to make the repairs. Based on their recommendations Commissioner Lane made a motion to accept the lowest bid provided by Popco, a second was provided by Commissioner Miller, all in favor, motion passed.
The ordinance to establish the position of County Manager / Clerk was presented to the board. Commissioner Miller asked why there was a need for the ordinance. County Attorney Mills responded the ordinance establishes the dual position and is required by law. A motion was made by Commissioner Miller and a second was provided by Commissioner Culverson, all in favor motion passed.
Chairman Shingler asked for a motion to approve the employment contract for County Manager / Clerk. The item was tabled due to the contract not being finalized.
County Manager Granger provided a report showing sales for each Saturday and holiday worked in 2011. Mr. Gerald Worthy, Transfer Station Operator, addressed the Board stating the lack of sales on these days did not justify keeping the facility open. A motion was made by Commissioner Miller to close all holidays and open only on the first and third Saturday of every month, starting February 1, 2012. A second was provided by Commissioner Culverson. The new work schedule will be published in the newspaper and a sign will be posted at the Transfer Station. All were in favor, motion passed.
Tabled from the December meeting, Fire Chief Travis Brooks submitted quotes for 6 sets of turnout gear for county volunteers. Chief Brooks requested the Board use funds originally allocated for purchase of a tanker truck. Additional quotes were submitted for Iron City and Spring Creek. Total cost for all the requested items (turn out gear, radios, SCBA bottles) is approximately $27,000. Commissioner Culverson asked Chief Brooks if the radios were in compliance with the new rules effective January 2013. Chief Brooks responded with the requested purchase of the new radios, all departments would be in compliance prior to the deadline. Commissioner Miller made a motion to use SPLOST funds previously allocated for the tanker truck to purchase the items, a second was provided by Commissioner Lane, all in favor motion passed.
Mr. Jarrod Fulford submitted a letter to the Board requesting to rent the Farmer’s Market during watermelon harvesting season. Mr. Fulford plans to employ 20 workers, and provide liability insurance coverage. The Road Department and Fire Department are currently using the facility for storage and training needs. A committee was formed to address the issue. Committee members are: Bobby Aiken, Travis Brooks, Scott Miller, Dell Shingler, and Paula Granger.
The Corp of Engineers submitted a renewal permit for License DACW01-3-12-0956. This five year permit allows a turnaround area for the county road equipment at Fisherman’s Lane. Commissioner Miller made a motion, a second was provided by Commissioner Lane, motion passed with all voting yes.
Chairman Dell Shingler requested the Board amend the budget to provide funds for purchase of a sponsor sign at the Sports Complex. The sign has been purchased previously with donations from each Commissioner. A motion was made by Commissioner Lane, with a second provided by Commissioner Culverson to purchase the sign. Commissioner Miller opposed, all others in favor, motion passed.
The Honorable Judge Amos Sheffield submitted a resolution to set qualifying fees for the 2012 elections. Commission Miller provided a motion to accept the resolution, Commissioner Lane made the second, and all were in favor, motion passed.
Chief Appraiser Ms. Gayla Barton submitted a letter requesting use of the vacant office previously used by the Commissioners. County Manager Granger had no opposition, Commissioner Lane made a motion to approve, a second was provided by Commissioner Miller, all in favor, motion passed.
County Attorney William “Bill” Mills was reappointed with a motion from Commissioner Miller, a second was provided by Commissioner Lane, all in favor, motion passed.
The following announcements were made:
Reservations for the Capitol Connection Conference in Atlanta have been confirmed.
Clerk training in Athens, GA for Paula Granger has been confirmed for February 5-7, 2012.
The disaster drill will be held on Wednesday, January 11, 2012, the drill will be canceled if weather conditions are unfavorable. Ms. Paula Whaley, 911 Coordinator, invited the commissioners to join her during the drill to get a first-hand look at the 911 process during an emergency.
With no further business, the meeting was adjourned with a motion made by Commissioner Lane, a second by Commissioner Culverson, all in favor, motion passed.
ADOPTED THIS __________ DAY OF FEBRUARY, 2012
SEMINOLE COUNTY BOARD OF COMMISSIONERS
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on January 10, 2012 approved by the Seminole County Board of Commissioners at a regular meeting held on February 14, 2012.
Given under my official signature and seal of office, on this the 14th day of February, 2012.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)
Paula L. Granger, CLERK