SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, MARCH 13, 2012
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, March 13th, 2012 in the Superior Courtroom located on the second floor of the courthouse. Those present were, Commissioner Dell Shingler, Commissioner Scott Miller, Commissioner Roger Lane, Commissioner Brenda Peterson, Commissioner Darius Culverson, former Commissioner Mr. Tommy Rogers, County Manager/Clerk Paula Granger, and Deputy Clerk Marian Jones.
The meeting was called to order by Chairman Dell Shingler.
The invocation was offered by Mr. Tommy Rogers.
The Genesis Group, a Tallahassee, Florida design firm, gave a presentation on Spring Creek Park. Mr. Mark Llewellyn, President of the Genesis Group, discussed the overflow parking areas, boat ramp configuration, and the project schedule. A follow up meeting with the Board will be held to finalize budget concerns, gopher tortoise relocation, and permitting required before starting the improvements.
Submission of Financial Statements and Minutes:
On a motion by Commissioner Miller and second by Commissioner Lane the January 2012 Financial Statement was approved. All voted in favor, motion passed.
On a motion by Commissioner Peterson, second by Commissioner Culverson the minutes were approved for the Regular Monthly Meeting held February 14, 2012. Motion carried with all commissioners voting yes.
County Attorney Report:
County Attorney Bill Mills provided an updated status report to the Commissioners. The End Gun Ordinance has been updated with the proposed recommendations. Mr. Mills recommends leaving the fine amount for damages as stated in the original ordinance. Commissioner Miller suggested the board wait until a final version of the document is prepared before voting.
The lease agreement for the Farmer’s Market has been prepared. Mr. Mills commented there should be some type of casualty coverage included in the agreement. Photos of the building and grounds will be taken prior to execution of the lease. A motion was made to accept the lease with the addition of $100,000 casualty coverage by Commissioner Scott Miller. A second was provided by Commissioner Culverson. Commissioner Peterson and Chairman Shingler voted yes, Commissioner Lane voted no, motion passed.
Recreation Department Update:
Chairman Shingler requested Mr. Herman Brookins attend the meeting to update the Board on current events taking place at the Recreation Department. Mr. Wendell Jordan, Recreation Department Manager, recently resigned due to personal reasons. Mr. Brookins commended Mr. Jordan for the improvements he made during his employment. The position was filled by a current county employee but was vacated after a couple of days on the job. Mr. Billy Fain was offered the position and accepted. Mr. Brookins informed the board of the improvements at the sports park over the past few years, the increase in sign ups, savings on hand, and the operation of the Recreation Committee, which includes two commissioners. The Board agreed the Recreation Committee should continue to function in the same capacity as originally determined four years ago. Mr. Brookins funded the sports complex improvements and is being repaid with SPLOST funds.
Mr. Bobby Aiken, Road Department Superintendent, informed the board the resurfacing project approved this year is 2.39 miles on Paul Robinson Road. The Department of Transportation will put the project out for bid March 16th. Ash Crossing and Phil Spooner roads were submitted but funding was not available for all three. We will submit these again for FY13.
Mr. Randy Shane from Roadway Management is our single source provider for crack sealing. He supplied a quote for Old Jakin Road, Fertilizer Road, and Harvel Pond Road for $44,650. In addition to these two roads Mr. Shane quoted Grant Graham and Clem Copeland for an additional $21,735. Mr. Shane stated sealing the roads in this manner usually lasts five to seven years. If all five roads are completed at the same time, the county will save $1500, with the total cost being $64,885. A motion was made by Commissioner Lane and a second was provided by Commissioner Culverson. All in favor, motion passed.
Mr. C.J. Hodge addressed the Board regarding the security cameras at the basketball court at the Recreation Department. The court was closed because of misuse. Commissioner Miller stated security cameras have been installed but do not cover the whole park. Mr. Hodge asked why the court remains closed if the cameras were in place. Safety concerns regarding wall mats at Rambeau Gym was also brought up. Mr. Hodge then asked who is responsible for the appearance of the Courthouse. He stated the city has implemented a city wide clean up and the courthouse was not being maintained. Mr. Hodge stated he noticed pine straw had been placed on the grounds and would like to know why it isn’t kept up at all times, or is this just a band-aid. Chairman Shingler stated the grounds were not a priority and she was disgusted with the whole thing. Chairman Shingler stated she was addressed by Superior Court Clerk Earlene Bramlett about the grounds and us being written up by the Grand Jury. Chairman Shingler stated her reply to Ms. Bramlett was “let them write us up”. Chairman Shingler stated she was not in favor of cleaning up the grounds when we were so close to starting the grounds project. Commissioner Peterson stated she visited the courthouse and was in favor of getting the grounds cleaned up. Commissioner Culverson stated we are in the process of getting quotes on the grounds project and there are issues with some of the renovations that recently took place. Lastly, Mr. Hodge asked if there is mold in the basement. Chairman Shingler stated she wasn’t aware of any current problems; County Manager Granger stated a dehumidifier is operating in the basement.
Mr. Winford Lewis discussed the traffic when the carnival is in town. The Police Department is responsible for the area.
County Attorney Mills informed the group in order to rename a road we must develop and implement a procedure. County Manager Granger stated Buddy Adams Parkway was named by a majority vote of the Commissioners in February 2004, and at that time no residential addresses were on the road.
Ms. Millie Rambeau readdressed the board requesting to rename Saddle Club Road as John W. Rambeau Road. County Attorney Mills advised the board again that a policy should be in place before voting. Against legal advice, Commissioner Peterson made a motion to approve the name change, no second was made, motion failed. Commissioner Lane stated he was not voting on the issue based on legal advice from our attorney. Ms. Rambeau continued to express her dissatisfaction with the lack of a vote on the name change. Commissioner Miller stated Ms. Rambeau brought something to light that we’ve not dealt with in the past and we need to have a procedure in place to deal with this type of request in a consistent manner.
Transfer Station Gerald Worthy suggested the addition of a late charge to past due accounts. County Attorney Mills advised we should check our ordinance regarding the late charge. The power bill is also a concern and will be addressed during the budget work session.
Superior Court Clerk Earlene Bramlett requested assistance from the Sheriff in keeping the grounds maintained. There is a concern that the bricks and mortar will not withstand pressure washing, County Manager Granger will contact Southern Triad Construction for their opinion. Sheriff Elliott agreed to use inmate labor for keeping up the grounds and a list will be provided to the jailer of items needing attention.
Chairman Shingler commented a vote was needed to approve the purchase of pine straw. Commissioner Lane made the motion, and Commissioner Peterson provided the second. All in favor, motion passed.
Citizen Hodge addressed his concern over an alleged “phone poll” regarding the purchase of pine straw. County Manager Granger informed the group that there was no phone poll vote; Commissioner Peterson, Commissioner Lane, and Commissioner Culverson all were at the courthouse at various times and each were in favor of the purchase.
The Georgia Department of Behavioral Health & Developmental Disabilities has requested we appoint a new member for the Mental Health, Developmental Disability, and Addictive Diseases Region Four Planning Board. Meetings are held every other month and the county will consider paying mileage for the trip. With no appointment being made, the item was tabled until the next meeting.
The Georgia Recreational Trails Program grant was not approved for funding. There were 61 applications requesting approximately $5.6 million. The apportionment of $1.9 million resulted in many applications being denied.
The Cub Scouts requested use of Spring Creek Park Camping Area on March 23, 24, & 25, 2012. Commissioner Miller made the motion, Commissioner Peterson made the second, all in favor, motion passed.
With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Scott Miller, seconded by Commissioner Brenda Peterson, all in favor, motion passed.
ADOPTED THIS __________ DAY OF APRIL, 2012
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on March 13, 2012, approved by the Seminole County Board of Commissioners at a regular meeting held on April 10, 2012.
Given under my official signature and seal of office, on this the 10th day of April, 2012.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)
Paula L. Granger, CLERK