MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

PUBLIC HEARING

END GUN ORDINANCE

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MAY 8TH, 2012

6:00 P.M.

 

The Seminole County Board of Commissioners held a Public Hearing on Tuesday, May 8th, 2012, in the Superior Courtroom located on the second floor of the courthouse.  The purpose of the public hearing was to address comments from the public regarding the amended End Gun Ordinance.  Those present were Chairman Dell Shingler, Commissioner Scott Miller, Vice Chairman Roger Lane, Commissioner Brenda Peterson, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger. 

With there being no public comments, the meeting was closed.

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MAY 8TH, 2012

6:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, May 8th, 2012 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Dell Shingler, Vice Chairman Roger Lane, Commissioner Brenda Peterson, Commissioner Scott Miller, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger. 

The meeting was called to order by Chairman Dell Shingler.

The invocation was offered by Commissioner Culverson.       

On a motion by Commissioner Miller and a second by Commissioner Lane, the board entered into executive session to discuss pending or threatened litigation.  All voting yes, motion carried.

On a motion by Commissioner Miller and a second by Commissioner Lane, the board closed the executive session and entered back in to regular session.  All in favor, motion passed.

Submission of Financial Statements and Minutes:

On a motion by Commissioner Miller and second by Commissioner Peterson, the March 2012 Financial Statement was approved. All voted in favor, motion passed. 

On a motion by Commissioner Miller and second by Commissioner Lane, the minutes were approved for the Regular Monthly Meeting held April 10th, 2012; all in favor, motion carried. 

On a motion by Commissioner Lane and second provided by Commissioner Peterson, the minutes from the Initial Budget Work Session held on April 13, 2012 were approved.  Commissioner Miller abstained from voting, all others voting yes, motion passed. 

With a motion from Commissioner Lane and a second from Commissioner Culverson, the minutes from the Budget Work Session held on April 24, 2012 were approved.  Commissioner Miller abstained due to his absence from the meeting; all others voted yes, motion carried.

County Attorney Report

County Attorney Bill Mills discussed the status report with the Commissioners.  Mr. Mills completed the 2nd reading of the End Gun Ordinance.  Mr. Mills stated the Emergency Management Ordinance provided by the state is an amendment to our existing ordinance; Mr. Mills proceeded with the 1st reading of the ordinance.   

Committee Reports

Road Department

County Manager Granger stated bid packets had been mailed requesting quotes for the new dump truck.  The deadline for submitting quotes is 5:00 p.m. on Friday, May 25, 2012.

Road Name Change

A meeting has been scheduled for Tuesday, May 15th, 2012, in the Law Library at the Courthouse; the public is welcome and encouraged to attend.

Citizens Request

Ms. Sheila Freeman, Executive Director with Spring Creek Health Cooperative (SCHC), presented an overview of how her organization has helped our community and surrounding areas with free or low cost prescription assistance, disease and behavior case management, community education & outreach, and smoking cessation programs.  Donalsonville Hospital currently houses SCHC and 420 patients have benefited from their services since starting the program in Seminole County in 2007.  Ms. Freeman requested funding from the Board of Commissioners in order to provide a full time person for Seminole County.  Mr. Mitch Blanks, who serves on the Board of Directors, and Mrs. Mitzy Moye, Medication Coordinator, were also present.           

Old Business

County Manager Granger stated she had received the documents for easements on Nichols Subdivision Road.  Meetings with the affected property owners to discuss easements and construction plans are scheduled for Friday, May 11th, 2012.  Mr. Stacy Watkins will also be available to answer any questions from the property owners. 

The employment contract for County Manager/Clerk was accepted with a motion from Commissioner Lane and a second from Commissioner Peterson.  All in favor, motion passed.

A motion to adopt the End Gun Ordinance was made by Commissioner Lane, a second was provided by Commissioner Culverson.  Commissioner Miller abstained, all others voting yes, motion carried.

New Business

The Zoning Board held a meeting on Tuesday, May 8th, 2012, to discuss a variance request from Mr. Robert Boudreaux, co-owner of R&R Gunsmithing.   Zoning Administrator Mark Hawkins informed the board that the Zoning Board approved the request allowing a variance for the minimum acreage requirement of 20 acres, as stated in the Shooting Range Ordinance. The shooting range will be used by customers and for testing gun repairs, it will not be open to the public.  On a motion by Commissioner Lane, and a second by Commissioner Miller, the variance was approved.  All in favor, motion passed. 

County Manager Granger requested a motion for amending the FY12 budget.  A motion was made by Commissioner Lane with a second from Commissioner Miller, all in favor, motion passed.

County Manager Granger presented a letter from Burke, Worsham, & Harrell (BW&H), indicating the upcoming fees for their annual audit and financial services provided to the county.  After discussion of the letter, a motion to engage in a three year agreement with BW&H was made by Commissioner Culverson.  Commissioner Peterson made the second.  Commissioner Miller abstained, all others voting yes, motion passed.

County Manager Granger informed the board an audit of all cash on hand at the Courthouse was conducted by BW&H on April 25th and 26th, 2012.  All monies and deposits were accounted for.  The unannounced audits will continue and results will be provided to the board.

On a motion by Commissioner Peterson, a purchasing limit of $500 was set for County Manager Granger.  Purchases over the limit will require three bids.  Commissioner Lane made the second, all voting yes, motion passed. 

Announcements

County Manager Granger thanked everyone who participated in the Relay For Life.  The Courthouse Team contributed / raised over $3,000 with part of that money coming from the silent auction.  Mrs. Granger thanked all of the local business’ who donated items for the auction and helped us have such a successful fund raiser for this event.  

Adjournment

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Peterson,  with a second by Commissioner Culverson, all in favor, motion passed. 

 

ADOPTED THIS __________ DAY OF JUNE, 2012

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

Brenda Peterson

Roger Lane

Dell Shingler

Scott Miller

Darius Culverson

 

 

 

 

ATTEST:

 

 

 

_______________________________

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Public Hearing and Regular Monthly Meeting held on May 8th, 2012, approved by the Seminole County Board of Commissioners at a regular meeting held on June 12th, 2012.  

 

            Given under my official signature and seal of office, on this the 12th day of June, 2012.

 

                                                                        ____________________________________

Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)

 

 

 

________________________________

Paula L. Granger, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SEMINOLE COUNTY GEORGIA

CLOSED MEETING AFFIDAVIT

 

 

 

            Personally appeared before me the undersigned attesting officer, duly authorized to administer oaths, Chairman Dell Shingler who, after being duly sworn, deposes and oath states the following:

 

(1)  I was the presiding officer of a meeting of the Board of County Commissioners held on

            this 8th day of May, 2012.

 

(2)  That it is my understanding that O.C.G.A. §50-14-14(b) provides as follows:

When any meeting of an agency is closed to the public pursuant to subsection (a) of this Code section, the chairperson or other person presiding over such meeting shall execute and file with the official minutes of the meeting a notarized affidavit stating under oath that the subject matter of the meeting or the closed portion thereof was devoted to matters within the exceptions provided by law and identifying the specific relevant exception.

 

(3)  The subject matter of the closed meeting or closed portion of the meeting held on the

            14th day of February, 2012 which was closed for the purpose of discussion of

[ ] (1)  a personnel matter, or  [  ] (2)  a real estate matter, or  [ X ] (3)  a matter of attorney-client privilege, either of which is recognized by O.C.G.A., Title 50, Chapter 14, and was devoted to matters within those exceptions and as provided by law.

 

(4)  This affidavit is being executed for the purpose of complying with the mandate of

            O.C.G.A. §50-14-4(b) that such an affidavit be executed.

 

 

This 8th Day of May, 2012

 

                                                                                                _________________________

                                                                                                Chairman/Presiding Officer

                                                                                                            Dell M. Shingler

 

 

Sworn to and subscribed before me,

This  8th Day of May, 2012.

 

             

                                                                                                _________________________

                                                                                                Notary Public

 

            Seal