MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JUNE 12TH, 2012

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, June 12th, 2012 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Dell Shingler, Vice Chairman Roger Lane, Commissioner Brenda Peterson, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger.  Commissioner Scott Miller was absent.

 

The meeting was called to order by Chairman Dell Shingler.

 

The invocation was offered by District Attorney Craig Earnest.         

 

Submission of Financial Statements and Minutes:

 

On a motion by Commissioner Lane and second by Commissioner Culverson, the April 2012 Financial Statement was approved. All voted in favor, motion passed. 

 

On a motion by Commissioner Lane and second by Commissioner Culverson, the minutes were approved for the following meetings.  

Regular Monthly Meeting held on May 8, 2012;

Budget Work Session held May 10, 2012;

Road Naming Committee held May 15, 2012;

Budget Work Session held May 17, 2012;

Courthouse Grounds Committee held May 18, 2012;

Budget Work Session held on May 24, 2012;

Public Hearing for Budget on May 24, 2012;

Public Hearing and Called Meeting held May 31, 2012.

All voting in favor, motion carried. 

 

County Attorney Report

 

County Attorney Bill Mills discussed the status report with the Commissioners.  Mr. Mills stated the notice for the Emergency Management Ordinance did not get published as required.  He will have this completed for the 2nd reading at our next regular meeting.   

 

Committee Reports

Building and Grounds

 

Two sketches of the courthouse grounds were provided to the Board and citizens.  Chairman Shingler requested and responded to comments from all in attendance.  Following the discussion, a show of hands in the courtroom indicated sketch #1 was the preferred option.  Commissioner Lane made the motion to select sketch #1 with the single flag pole, a second was provided by Commissioner Peterson. All in favor, motion carried.

 

Road Department

 

Commissioner Lane stated the bids for a new dump truck had been received and the cost was around $150,000.  Commissioner Lane requested the Road Department look for a used dump truck and copies of several quotes were provided.  The preferred truck is a 2005 Mack located in Longview, Texas with a total delivered cost of $55,134.20.  Commissioner Culverson shared his concerns regarding the lack of a warranty and the amount of miles on the truck.  After reviewing the quotes and discussing the upcoming projects at Spring Creek Park, Fire Department, and Courthouse Grounds, it was determined it would be beneficial to have our International dump truck repaired for a back-up at a cost of approximately $4,000.  Commissioner Lane made a motion to purchase the used dump truck at a cost of $55,134.20, a second was provided by Commissioner Peterson.  All in favor, motion passed. 

 

County Manager Granger informed the board two surplus ambulances that were auctioned on govdeals.com brought a combined total of $5275.76.

 

County Manager Granger stated the bridge project on Burke Road had been awarded to Southern Concrete and the State will be issuing a notice to proceed.  The projected start date is within the next 90 days. 

 

The Nichols Subdivision Project was put out for bid on June 7th and will end July 10th, 2012.  The estimated construction time is 90 days.    

 

Road Name Change

 

Commissioner Lane stated a meeting was held May 15th, 2012 and the sample ordinance provided by attorney Bill Mills was sufficient with a few changes.  The 1st reading of the Commemorative Street Naming Ordinance will be completed under the “old business” portion of the meeting. 

 

Citizens Request

 

Mr. Lindsay Register addressed the board regarding a “land bank” that he wants set up for the Training School.  The materials he brought will be made available to the board.

 

Mr. Dallas Waddell was on the agenda to discuss Driftwood Stables Road.  Commissioner Lane stated the issue is being reviewed and was tabled.

 

Old Business

 

Attorney Mills proceeded with the 1st reading of the Emergency Management Ordinance. Commissioner Lane made a motion to adopt the Emergency Management Ordinance, a second was provided by Commissioner Culverson.  All voted in favor, motion passed.

 

Attorney Mills also gave the 1st reading of the Commemorative Road Naming Ordinance.  Commissioner Lane made a motion to adopt the Commemorative Road Naming Ordinance with a second provided by Commissioner Peterson.  All in favor, motion passed. 

 

New Business

 

On a motion by Commissioner Lane and a second by Commissioner Peterson, the board entered into executive session to discuss a personnel matter.  All voting yes, motion carried.

 

On a motion by Commissioner Peterson and a second by Commissioner Lane, the board closed the executive session and entered back in to regular session.  All in favor, motion passed.

 

Chairman Shingler stated during Executive Session the Board agreed County Manager Granger had met the requirements of her employment contract and the terms of the contract would be followed.  Commissioner Lane commented upon the favorable six month evaluation and made a motion to abide by and comply with the conditions of the employment contract, a second was given by Commissioner Peterson.  All in favor, motion passed.

 

County Manager Granger stated the Canning Plant was in need of various repairs.  Due to the citizen usage of the canning plant and upon receipt of two additional bids for materials, the motion was made by Commissioner Lane to accept the lowest bid and allow Mr. Dusty Smith to perform the labor at no additional cost.  A second was provided by Commissioner Culverson, all in favor motion passed.    

 

County Manager Granger discussed the recent lightning strike at the Transfer Station.  Damage to the scale, air conditioner, and computer, as well as other miscellaneous items will be repaired or replaced and all are covered by insurance.  On a motion by Commissioner Lane and a second by Commissioner Peterson, approval was given to proceed with repair of the scale and the purchase of an air conditioner at a cost of $535 was approved.  All in favor, motion passed.

 

Paula Whaley, 911 Director, presented a proposal for upgrades to the 911 equipment and radio consoles.  The last upgrade was in 2004.  The cost of the proposed upgrade is $180,577.  The lease / purchase funding will come from the 911 account; there is approximately $87,000 in the account.  Mr. Glenn Hendry from Motorola provided additional information on the upgrade and financing options.  A three, five, and seven year lease / purchase agreement was presented.  The trade in allowance for existing equipment is $15,500.  Commissioner Lane made a motion to upgrade the equipment as presented, and a second was given by Commissioner Culverson.  Commissioner Peterson voted yes, Chairman Shingler abstained; motion passed.  Commissioner Culverson made a motion to accept the seven year lease / purchase option, Commissioner Lane gave the second.  Commissioner Peterson voted yes, Chairman Shingler abstained; motion passed.  Attorney Mills will review the contract.

 

Chairman Shingler un-appointed all committee assignments.

 

County Manager Granger updated the board regarding LOST negotiations.  The cities of Donalsonville and Iron City plan to vote at their next meeting to keep the current division in place.   The current split is Donalsonville 33%, Iron City 4%, and the county gets 63%.  Iron City voted on 6/11/12 to keep their current distribution.  On a motion by Commissioner Lane and a second by Commissioner Peterson, the distribution will remain as currently set for the county portion.  All in favor, motion passed. 

 

 County Manager Granger advised the board Mr. Jay Palmer submitted a letter requesting a refund due to an overpayment of his taxes.  In years 2010 and 2011 the homestead exemption was not applied and a structure was added incorrectly to Mr. Palmer’s property taxes.  The total due is $363.31.  Tax Commissioner Dena Hornsby and Chief Appraiser Gayla Barton are both in agreement with the refund.  Commissioner Roger Lane made the motion to refund the money to Mr. Palmer based on the Tax Commissioner and Tax Assessor offices were in agreement, a second was given by Commissioner Culverson.  All in favor, motion passed.

 

Chairman Shingler stated Mr. Raymond Wilson was seeking reappointment on the Board of Department of Family and Children Services.  Commissioner Peterson made a motion to re- appoint Mr. Wilson, Commissioner Lane provided the second.  All in favor motion passed. 

 

Golden Triangle Resource Conservation and Development (RC&D) submitted an invoice for our yearly dues in the amount of $250.  Also requested was the appointment of two representatives to service on the RC&D Council.  Commissioner Peterson made the motion to select Commissioner Lane and Chairman Shingler to serve on the council and to pay the dues; Commissioner Culverson provided the second.  All in favor, motion passed.

 

Chief Public Defender Mike Thomas submitted his budget for FY13.  A copy of the budget was provided to Superior Court Clerk Earlene Bramlett; she commented the funds were already part of her budget that had been approved.  Based on comments from Mrs. Bramlett, Commissioner Lane made a motion to approve the budget, Commissioner Peterson provided the second.  All in favor, motion passed.

 

County Manager Granger reported an audit of all cash on hand at the Courthouse was conducted by BW&H on May 31st, 2012.  All monies and deposits were accounted for. 

 

District Attorney Craig Earnest informed the board his travel budget had been cut by 57%.  DA Earnest stated he was requesting 10% of the drug forfeiture money, and approval by county government is required.  Of the 49 judicial circuits in the state, 48 are receiving their 10% of drug forfeiture funds.  Sheriff Elliott stated DA Earnest was instrumental in asset forfeiture cases.  Commissioner Culverson made a motion to allow the 10% distribution to the District Attorney, Commissioner Lane provided the second.  All in favor, motion passed.

 

County Manager Granger presented an alcohol permit for Seminole Grocery & Deli.  Commissioner Lane made a motion to approve the permit, Commissioner Culverson provided the second.  All in favor, motion passed.

  

Announcements

 

Hannah Solar Tour at APGG is Monday, June 18th, 2012.

Retirement reception for Dan Bollinger is Thursday, June 28th, 2012.

Digest classes are being held June 20th and 28th, 2012.

Summer regional meetings are being held June 21st through June 28th, 2012.

Adjournment

 

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Culverson, and a second by Commissioner Peterson, all in favor, motion passed. 

 

ADOPTED THIS __________ DAY OF JULY, 2012

SEMINOLE COUNTY BOARD OF COMMISSIONERS

 

Brenda Peterson

Roger Lane

Dell Shingler

Scott Miller

Darius Culverson

ATTEST:

 

_______________________________

PAULA GRANGER, CLERK

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on June 12th, 2012, approved by the Seminole County Board of Commissioners at a regular meeting held on July 10th, 2012.  

 

            Given under my official signature and seal of office, on this the 10th day of July, 2012.

 

                                                                        ____________________________________

Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)

 ________________________________

Paula L. Granger, CLERK

SEMINOLE COUNTY GEORGIA

CLOSED MEETING AFFIDAVIT

 

Personally appeared before me the undersigned attesting officer, duly authorized to administer oaths, Chairman Dell Shingler who, after being duly sworn, deposes and oath states the following:

 

(1)  I was the presiding officer of a meeting of the Board of County Commissioners held on

            this 12th day of June, 2012.

 

(2)  That it is my understanding that O.C.G.A. §50-14-14(b) provides as follows:

When any meeting of an agency is closed to the public pursuant to subsection (a) of this Code section, the chairperson or other person presiding over such meeting shall execute and file with the official minutes of the meeting a notarized affidavit stating under oath that the subject matter of the meeting or the closed portion thereof was devoted to matters within the exceptions provided by law and identifying the specific relevant exception.

 

(3)  The subject matter of the closed meeting or closed portion of the meeting held on the

            12th day of June, 2012 which was closed for the purpose of discussion of

[X] (1)  a personnel matter, or  [  ] (2)  a real estate matter, or  [ ] (3)  a matter of attorney-client privilege, either of which is recognized by O.C.G.A., Title 50, Chapter 14, and was devoted to matters within those exceptions and as provided by law.

 

(4)  This affidavit is being executed for the purpose of complying with the mandate of

            O.C.G.A. §50-14-4(b) that such an affidavit be executed.

 

 

This 12th Day of June, 2012

 

                                                                                                _________________________

                                                                                                Chairman/Presiding Officer

                                                                                                            Dell M. Shingler

 

 

Sworn to and subscribed before me,

This  12th Day of June, 2012.

 

             

                                                                                                _________________________

                                                                                                Notary Public

 

            Seal