EMERGENCY MANAGEMENT ORDINANCE
SEMINOLE COUNTY COURTHOUSE, SUPERIOR COURTROOM
TUESDAY, JULY 10TH, 2012
A public hearing regarding the Emergency Management Ordinance was held on Tuesday, July 10th, 2012. The purpose of the hearing was to receive public comments regarding the ordinance. With there being no comments Vice Chairman Lane closed the hearing.
SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, JULY 10TH, 2012
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, July 10th, 2012 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Dell Shingler, Vice Chairman Roger Lane, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Scott Miller and County Manager/Clerk Paula Granger.
The meeting was called to order by Vice Chairman Roger Lane.
The invocation was offered by EMS Director Toby Roland followed by the Pledge of Allegiance.
Submission of Financial Statements and Minutes:
On a motion by Commissioner Miller and second by Commissioner Culverson, the May 2012 Financial Statement was approved. All voting in favor, motion passed.
On a motion by Commissioner Peterson and second by Commissioner Shingler, the minutes for the Regular Monthly Meeting held on June 12th, 2012 were approved. All voting in favor, motion carried.
Mr. Arthur Jones requested use of the Rambeau Gym for a fund raising event for the Seminole County Training School Class Reunion for one day in July. Commissioner Shingler and Vice Chairman Lane both stated the gym was under the direction of the Recreation Committee. Mr. Herman Brookins responded to the request and provided some insight on the gym and the recent Rec Committee decision to close the gym. The lack of supervision at the gym is a big concern, as well as unreported damage to the facility, fighting, bathrooms left in deplorable condition, lights left on, and distribution of keys to the building. Mr. Brookins stated the Rec Committee voted unanimously to only operate the gym during basketball season for recreational basketball. Vice Chairman Lane informed Mr. Jones his request was denied.
Commissioner Peterson asked if a waiver could be signed, however, attorney Mills indicated waivers do not exonerate liability. Commissioner Culverson asked Mr. Jones the purpose of wanting the gym, he stated it would be a one day tournament. Mr. Jones requested the board reconsider use of the gym by private citizens. Following the discussion, Vice Chairman Lane requested the commissioners make a motion to overrule or uphold the decision of the Rec Committee. The board was unwilling to make a decision, the item was tabled.
Ms. Shelia Freeman of Spring Creek Health Cooperative addressed the board regarding continuation of services being provided to Seminole County. The proposal stated a two day work week would cost $1,548.71 per month. An analysis of medication used at the jail will be conducted to determine if this could also be included with the services of SCHC. On a motion by Commissioner Culverson and a second by Commissioner Peterson, the board agreed to pay ˝ of the monthly cost ($774.36) pending an agreement with Donalsonville Hospital to provide funding for the other ˝ of the cost. All in favor, motion passed.
Mr. Lindsey Register addressed the board regarding a land bank for Seminole County Training School. Commissioner Shingler made a motion to advertise the school for sale, motion failed due to lack of a second. Commissioner Peterson made a motion for County Manager Granger to research establishing a land bank for the Seminole County Training School and a second was provided by Commissioner Miller. All in favor, motion carried.
County Attorney Report
County Attorney Bill Mills discussed his status report with the Commissioners. Mr. Mills notified the board the Donalsonville News failed to publish the required notice for the Road Naming Ordinance, therefore, no action was taken on this item. The notice will need to be published twice prior to the meeting in August.
LOST distribution of proceeds has been finalized with the cities of Donalsonville and Iron City. Donalsonville Mayor Joe Burke stated the city council voted during their July meeting in favor of keeping their distribution at the current level of 33%. Vice Chairman Lane stated the city council of Iron City had also voted in favor of keeping their current distribution of 4% in place, Iron City Mayor Ronnie Ingram stated Mr. Lane was correct. The county portion of LOST proceeds is 63%.
County Manager Granger informed the board that repair costs from lightning damage at the Transfer Station totals approximately $40,000. Also included in this estimate was repair of an air conditioning unit located at the courthouse that also received damage from a lightning strike. County Manager Granger stated she had assigned Code Enforcement Officer Mark Hawkins and Road Superintendent Bobby Aiken with the task of getting the power separated from the tower and the Transfer Station office in an effort to prevent this type of occurrence again.
County Manager Granger stated the final drawing of the Courthouse Grounds Project will be available in two weeks and the project would be put out for bid at that time.
County Manager Granger reported the borrow pit permit was resubmitted to the EPD on June 18th, 2012 and we are awaiting their approval.
County Manager Granger stated the bid for Nichols Subdivision Road Paving Project was opened at 11:00 a.m. the morning of July 12, 2012. One bid was received; Oxford Construction quoted the project for the amount of $387,885. On a recommendation by Stacy Watkins and a motion by Commissioner Culverson, the project was awarded to Oxford Construction pending renegotiation of the charges and fees. A second was provided by Commissioner Miller. All in favor, motion passed.
Vice Chairman Lane stated the International dump truck was taken to Peachstate Diesel and their quote for repairs is $8,000. A motion was made by Chairman Shingler to have the truck repaired based on a recommendation by Road Superintendent Bobby Aiken. A second was provided by Commissioner Miller. All in favor, motion carried.
Attorney Bill Mills conducted the 2nd reading of the Emergency Management Ordinance. A motion was made by Commissioner Shingler and a second was provided by Commissioner Peterson to enact the Emergency Management Ordinance. All in favor, motion carried.
County Manager Granger requested the Board consider paying members of the Zoning Board $50 per meeting. All other boards serving at the Courthouse are compensated at various amounts. On a motion by Chairman Shingler and a second by Commissioner Peterson, the Zoning Board will be compensated in the amount of $50 per meeting. All in favor, motion passed.
911 Director Paula Whaley presented a proposal from DeltAlert for 911 emergency notifications. The quote from DeltAlert is $2200 the first year versus our current provider, One Call, at a rate of approximately $6100 per year. Chairman Shingler asked if anyone else can issue these alerts other than Director Whaley, she responded it is detailed, but now it will be easier with the automated alerts and other employees can issue other alerts. Commissioner Culverson stated there is a problem with alerts being sent after the fact; Ms. Whaley acknowledged she was aware of the problem. On a recommendation by Ms. Whaley, a motion was made by Commissioner Culverson to accept DeltAlert as the vendor and a second was given by Commissioner Miller. All in favor, motion carried.
County Manager Granger requested the Board reappoint Mr. Broaddus Simpson to Post 5 on the Board of Assessors. The term was effective 1/1/11; however, it was not documented in the minutes. A motion was made by Chairman Shingler to reappoint Mr. Simpson effective 1/1/11 for a five year term ending 12/31/15. A second was given by Commissioner Miller, all in favor, motion carried.
County Manager Granger discussed a letter received from the Employee Retirement System of Georgia (ERSGA) which covers employees of the Tax Commissioner’s office. These employees currently have a dual enrollment plan provided by the county and ERSGA. As of July 1, 2012, newly elected tax commissioners and any newly hired employees will no longer be provided retirement benefits through ERSGA unless the Board of Commissioners provide the employer contribution of 11.54% of pensionable salary. On a motion by Commissioner Miller and a second by Commissioner Peterson, the county will not obligate itself to provide this contribution. All in favor, motion passed.
County Manager Granger updated the Board about an incident on the lake regarding a possible snake bite victim. A private citizen offered use of their boat to an EMS employee. The boat sustained damage while being operated by the EMS employee. The boat owner provided a repair bill in the amount of $469.00. A motion was made by Commissioner Miller and a second was provided by Commissioner Culverson to reimburse the boat owner for the repair bill. EMS Director Toby Roland will inform his employees the preferred method of using privately owned equipment is to have the owner operate the equipment when possible. Sheriff Elliott is currently searching for an airboat for use at the lake to assist with these type situations.
The Department of Community Affairs sent a letter to the county regarding a vacant and foreclosed property registry. Our tax assessors do not keep this type of information on file. Other surrounding counties will be contacted regarding this registry to determine if they keep this type of registry, as well as the benefit and purpose of doing so.
On a motion by Commissioner Culverson and a second by Commissioner Peterson, the board entered into Executive Session to discuss pending litigation. All in favor, motion passed.
On a motion by Commissioner Miller and a second by Commissioner Shingler, the board closed the Executive Session and entered back in to regular session. All in favor, motion passed.
Golden Triangle will be holding their meeting on Thursday, July 26th, at 7:00 p.m. at Moby Dick’s in Colquitt.
With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Shingler, and a second by Commissioner Peterson, all in favor, motion passed.
ADOPTED THIS __________ DAY OF AUGUST, 2012
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on July 10th, 2012, approved by the Seminole County Board of Commissioners at a regular meeting held on August 14th, 2012.
Given under my official signature and seal of office, on this the 14th day of August, 2012.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)
Paula L. Granger, CLERK
SEMINOLE COUNTY GEORGIA
CLOSED MEETING AFFIDAVIT
Personally appeared before me the undersigned attesting officer, duly authorized to administer oaths, Vice Chairman Roger Lane who, after being duly sworn, deposes and oath states the following:
(1) I was the presiding officer of a meeting of the Board of County Commissioners held on
this 10th day of July, 2012.
(2) That it is my understanding that O.C.G.A. §50-14-14(b) provides as follows:
When any meeting of an agency is closed to the public pursuant to subsection (a) of this Code section, the chairperson or other person presiding over such meeting shall execute and file with the official minutes of the meeting a notarized affidavit stating under oath that the subject matter of the meeting or the closed portion thereof was devoted to matters within the exceptions provided by law and identifying the specific relevant exception.
(3) The subject matter of the closed meeting or closed portion of the meeting held on the
10th day of July, 2012 which was closed for the purpose of discussion of
[ ] (1) a personnel matter, or [ ] (2) a real estate matter, or [X] (3) a matter of attorney-client privilege, either of which is recognized by O.C.G.A., Title 50, Chapter 14, and was devoted to matters within those exceptions and as provided by law.
(4) This affidavit is being executed for the purpose of complying with the mandate of
O.C.G.A. §50-14-4(b) that such an affidavit be executed.
This 10th Day of July, 2012
Vice Chairman/Presiding Officer
Sworn to and subscribed before me,
This 10th Day of July, 2012.