COMMEMORATIVE ROAD NAMING ORDINANCE
SEMINOLE COUNTY COURTHOUSE, SUPERIOR COURTROOM,
TUESDAY, AUGUST 14, 2012
A public hearing regarding the Commemorative Road Naming Ordinance was held on Tuesday, August 14th, 2012. The purpose of the hearing was to receive public comments regarding the ordinance. Ms. Millie Rambeau addressed the board and provided a booklet containing the information required for commemorative road name request. Following the comments from Ms. Rambeau and there being no other comments, Chairman Shingler closed the hearing.
SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, AUGUST 14TH, 2012
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, August 14th, 2012 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Dell Shingler, Vice Chairman Roger Lane, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Scott Miller and County Manager/Clerk Paula Granger.
The meeting was called to order by Chairman Shingler.
Following the Pledge of Allegiance the invocation was offered by Vice Chairman Lane.
Ms. Barbara Reddick, Senior Planner from the Southwest Georgia Regional Commission presented an overview of services provided by SWGRC and several programs currently being offered to rural communities and low income families.
Submission of Financial Statements and Minutes:
On a motion by Commissioner Miller and second by Vice Chairman Lane, the June 2012 Financial Statement was approved. All voting in favor, motion passed.
On a motion by Commissioner Peterson and second by Vice Chairman Lane, the minutes for the Regular Monthly Meeting held on July 10th, 2012 and the Called Meeting on July 23rd, 2012 were approved. All voting in favor, motion carried.
Ms. Annie Ruth Calloway addressed the board regarding the Seminole County Training School. Ms. Calloway has been given permission from Chief of Police, Jimmy Holt, to utilize city inmates to clean up the property (bushes, glass, etc.). Chairman Peterson made a motion to allow the cleanup and requested Sheriff Elliott provide labor from county inmates if needed, motion failed for lack of a second. Vice Chairman Lane asked County Attorney Mills if our liability insurance would cover these inmates, Mr. Mills responded city inmates may be covered by city liability coverage. County Attorney Mills stated this would create exposure for the county and problems could arise. County Attorney Mills will contact the city attorney regarding their coverage on inmates. Mr. Phillip Williams asked the board why the county was not cleaning up the building since the county was the owner of the property.
Vice Chairman Lane asked Mr. Register and Ms. Calloway if they objected to bulldozing the building except the auditorium area. Mr. Register responded a land bank could be set up to do something with the building. County Manager Granger commented she had been speaking with Ms. Reddick from SWGRC and Ms. Mara Register from the city of Valdosta regarding land banks. Ms. Granger will schedule a meeting with Ms. Reddick and Ms. Register. The cleanup of the school was tabled.
Mrs. Shelia Williams, who serves on the Mental Health Developmental Disability and Addictive Disease Regional Planning Committee, reported on the last two committee meetings held June 12th and August 14th, 2012. Unlike Seminole County, Miller County and Early County have far more services and resources available to their residents with mental health, disability, and drug addiction problems. Many programs are available in other surrounding counties as well; however transportation for these is a problem. A community forum will be held in October with law enforcement, judges, and legislators will determine the needs of each county. This community awareness meeting is open to local law enforcement, board members, legislators, and citizens.
Constitutional and County Officer Response
Sheriff Elliott requested the board approve the purchase of two 2012 Chevrolet Tahoe’s using SPLOST funds. After reviewing SPLOST proceeds on hand, a motion was made by Commissioner Culverson and a second was given by Vice Chairman Lane to purchase two fully equipped vehicles from Brannen Motor Company at a total price of $85,200 and allow the County Manager to decide the best financing option. All in favor, motion passed.
County Attorney Report
County Attorney Bill Mills discussed the status report with the Commissioners.
County Manager Granger stated the Courthouse Grounds Project and Nichols Subdivision Project were put out for bid and will be published in the August 2nd and August 16th, 2012 editions of the Donalsonville News. The bid closing for both projects is September 5th, 2012.
Sheriff Elliott requested information on the DeltAlert contract that was submitted to our attorney at the board meeting last month. County Attorney Mills stated there was an issue with the state listed on the contract; Paula Whaley will check on this and once resolved the contract can be signed.
County Manager Granger stated the Spring Creek Park Project is on track and we are waiting on review of the Erosion Control Plan by the Flint River Soil and Water Conservation District and also the Tortoise Relocation Permit. The Stream Buffer Variance should be approved within the next few days.
County Attorney Mills provided the 2nd reading of the Commemorative Road Naming Ordinance. A motion to adopt the ordinance was made by Vice Chairman Lane, a second was provided by Commissioner Miller. All in favor, motion passed. Vice Chairman Lane made a motion to erect commemorative road signs at each end of Saddle Club Road designating it as John W. Rambeau, Sr. Memorial Road. Ms. Millie Rambeau was in agreement with the signs and agreed to purchase the signs. Commissioner Miller provided the second, all in favor motion passed.
The Department of Family and Children Services requested the board decide on the disposition of excess funds on hand from prior years’ budget allotment in the amount of $928.18. A motion was made by Commissioner Culverson to have the funds refunded to the county, a second was provided by Commissioner Peterson, all in favor, motion passed.
County Manager Granger informed the board Tax Commissioner Dena Hornsby had submitted a request to the Department of Revenue for a thirty day extension on submission of the 2012 tax digest. Property additions, reassessed values, and removal of the moratorium created more data entry as well as conversion to the Win Gap system caused some delays in completion of the digest. The extension was granted with a September 3rd, 2012 due date.
911 Director Paula Whaley provided quotes for cabinet upgrades to the dispatch office. On a recommendation from Ms. Whaley, a motion by Vice Chairman Lane and a second by Commissioner Culverson, Hall Cabinet Works was selected to perform the work at a cost of $2,833.50. All in favor, motion passed.
County Manager Granger requested approval to start working on the Fish Pond Drain Project. A total of $313,000 has accumulated in SPLOST for this project. Many citizens residing near the drain have expressed concern about the recent drainage upgrades in the city pushing an excessive amount of storm water through the drain causing overflow and flooding. Stacy Watkins has completed some preliminary work on this project and quoted the job at $125 per hour. This project was apparently placed on hold and according to EPD no permit was ever submitted to begin work cleaning out the drain. On a motion by Commissioner Miller and a second by Vice Chairman Lane, approval was given to hire Stacy Watkins to begin the engineering work and the permitting process for the Fish Pond Drain Project. All in favor, motion passed.
County Manager Granger stated the Clem Copeland Road Project was also inactive would like to begin obtaining right of way acquisitions. Stacy Watkins was hired as the engineer for this project. Funds for this project will come from SPLOST Road Department proceeds. Commissioner Miller made the motion to proceed with the project and a second was provided by Vice Chairman Lane. All in favor, motion passed.
EMS Director Toby Roland provided quotes for equipment purchases using SPLOST proceeds set aside for EMS needs. This equipment will meet the narrow band requirement that becomes effective January 2013. On a recommendation by Director Roland, a motion was made by Vice Chairman Lane to purchase the digital equipment from Ga. 2 Way at a cost of $8,425. Commissioner Peterson provided the 2nd, all in favor, motion passed. Director Roland also requested approval to spend an additional $2,000 from SPLOST in the event additional equipment is needed; Commissioner Culverson made a motion to allow an additional $1,000 with the understand any other purchases above the $8,425 must be approved by County Manager Granger. Commissioner Miller provided the second, all in favor, motion passed.
Commissioner Culverson stated he had met with Greg Mims regarding the volunteer fire department. Bids are being solicited for the building.
County Manager Granger stated she would be meeting with EPD at the Borrow Pit on August 15th, 2012 to finalize the permitting process.
With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Peterson, and a second by Vice Chairman Lane, all in favor, motion passed.
ADOPTED THIS __________ DAY OF SEPTEMBER, 2012
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on August 14th, 2012, approved by the Seminole County Board of Commissioners at a regular meeting held on September 11, 2012.
Given under my official signature and seal of office, on this the 11th day of September, 2012.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)
Paula L. Granger, CLERK