SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, SEPTEMBER 11TH, 2012
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, September 11th, 2012 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Dell Shingler, Vice Chairman Roger Lane, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Scott Miller and County Manager/Clerk Paula Granger.
The meeting was called to order by Chairman Shingler.
Following the Pledge of Allegiance the invocation was offered by EMS Director Toby Roland.
Submission of Financial Statements and Minutes:
On a motion by Commissioner Miller and second by Vice Chairman Lane, the July 2012 Financial Statement was approved. All voting in favor, motion passed.
On a motion by Vice Chairman Lane and second by Commissioner Peterson, the minutes for the Regular Monthly Meeting held on August 14th, 2012 were approved. All voting in favor, motion carried.
Ms. Marian Walker addressed the board concerning construction of a feed mill at American Peanut Growers Group. Ms. Walker stated no public hearings were held for residents to address their concerns regarding the building of the feed mill and their exposure to the dust, dirt, and debris from the current mill creating health concerns. Ms. Walker stated she had spoken with the EPA and they would be contacting APGG. Chairman Shingler stated she sits on the Development Authority Board and all required permitting had taken place and the new facility would be adding jobs to the county.
Constitutional and County Officer Response:
Probate Judge Amos Sheffield informed the board we currently have probationers who exhaust their probation time prior to paying off their fines. The court system and probation system have no way of collecting these funds; however, the county can attempt to collect the debt by issuing Fifaís. County Attorney Bill Mills will provide additional information and guidelines to the board.
County Attorney Report:
County Attorney Bill Mills discussed the status report with the Commissioners and stated he was reviewing our animal control ordinance in regard to new laws enacted in Georgia.
County Manager Granger stated the Courthouse Grounds Project received one bid submitted from Oxford Construction in the amount of $567,035. Two other companies purchased project plans but did not bid on the project. Vice Chairman Lane stated he preferred the bidding be a competitive process and made the motion to put the project out for rebid, a second was made by Commissioner Peterson, all in favor, motion passed. Following a discussion on the drainage of the front yard of the courthouse, Commissioner Culverson requested County Manager Granger contact the Road Department to determine what part, if any, of the drainage portion of the project can be completed using our employees.
County Manager Granger stated the Nicholís Subdivision Project received four bids; Oxford Construction, $384,317; Mike Floyd Paving, $325,000; Jim Boyd Construction, $310,879; Hatcher Tractor $299,960. Vice Chairman Lane made a motion to award the contract to the low bidder, Hatcher Tractor Service; a second was provided by Commissioner Culverson, all in favor motion passed. Hatcher Tractor Service is a prequalified contractor with the Georgia Department of Transportation.
County Manager Granger informed the board three quotes were received for the Transfer Station upgrade. Due to the wide range of bids and variation in work to be performed, County Manager Granger requested the board table the item and grant permission to contact an electrical engineer to determine the exact scope of services needed. A motion was made by Vice Chairman Lane to table the item and have an electrical engineer determine the scope and extent of work needed to eliminate the problem, Commissioner Miller provided the second. All in favor, motion passed.
County Manager Granger stated the signs for John W. Rambeau, Sr. road were ordered and have a delivery date of September 13th. The Road Department will erect the signs on September 18th, the birthday of Mr. Rambeau. The time will be coordinated with family members.
County Manager Granger informed the board a revised set of drawings of the borrow pit was sent to EPD as required.
County Manager Granger stated all permits for Spring Creek Park are complete with the exception of the gopher tortoise relocation permit. This permit must be obtained by authorized personnel who handle tortoises. On a recommendation by the Genesis Group, Vice Chairman Lane made a motion to hire Cardno Entrix at a cost of $8,450 to obtain the permit and remove the gopher tortoises, a second was provided by Commissioner Culverson. All in favor, motion passed.
County Manger Granger requested approval to purchase the direct deposit module of the Black Mountain payroll system at a cost of $495 plus an annual maintenance fee of $75. County employees were polled and the majority was in favor of having this option for receiving their paycheck. Vice Chairman Lane made the motion to purchase the direct deposit package, a second was provided by Commissioner Peterson. All in favor, motion passed.
County Manager Granger previously met with EMS Director Toby Roland and Commissioner Culverson to address enhancing EMS presence at the lake. Commissioner Culverson reported we currently have one EMT at the lake substation working 7 a.m. until 7 p.m., Monday thru Friday, who also covers fire calls for Spring Creek VFD. We have four ambulances at the main station in Donalsonville, with two staffed 24/7. In addition to our current staffing, we propose moving one crew (2 employees) and one truck to the EMS substation at the lake, from 8 a.m. until 8 p.m., seven days per week for a 90 day trial period. This will decrease response time dramatically during this 12 hour period. In the event the truck at the main station in Donalsonville is called out, the truck from the lake can return to the main station if needed. Each day at 8 p.m., the crew will return to the main station with the truck and complete their 24 hour shift. Some items will need to be purchased for the substation using SPLOST funds to accommodate the additional staffing. Director Roland stated he was in favor of the proposal. Based on the recommendation by Director Roland, Vice Chairman Lane made the motion to try this for a period of 90 days starting October 1st. A second was provided by Commissioner Miller, all in favor, motion passed.
County Manager Granger reported the fueling station at the Road Department requires some upgrades in order to meet EPD code requirements for spill containment and overfill prevention. Three quotes were submitted, MST Construction, $2,368.00; Turnerís Pump Shop, $3,433.37; Barber Petroleum, $3,766.40. Richard Adams, Road Department Assistant Superintendent recommended MST and based on his recommendation, Vice Chairman Lane made a motion to select MST, the low bidder, for the repairs. Commissioner Culverson provided the second, all in favor motion passed.
County Manager Granger stated she had been contacted by City Manager Marty Shingler about the possibility of providing gas and diesel for city vehicles and equipment. County Manager Granger stated this would require one additional delivery of gas and diesel per month from the supplier and the purchase of additional fuel cards for each user at an approximate cost of $7.50 each. Mayor Joe Burke indicated the city was on a fact finding mission and he planned to do a comparison of their cost per gallon to the county cost per gallon over the previous twelve months. Mayor Burke shared his thoughts regarding adding a surcharge on top of the fuel cost and Vice Chairman Lane responded that the Road Department should not incur the entire cost of maintenance and compliance issues, but everyone who utilizes the facility. Mayor Burke stated city taxpayers do not get any benefits from the road department and this should be taken into consideration and it should offset the expense of the maintenance of the pumps. No action was taken.
Chairman Shingler stated the 2012 Legislative Conference in Athens is being held on October 1st, 2012 and a delegate must be selected to vote on behalf of the county. Commissioner Peterson made a motion to nominate Chairman Shingler, Commissioner Miller provided the second. All in favor, motion passed.
County Manager Granger requested permission to participate in the Harvest Festival Parade on October 20th. The float will be for commissioners, elected officials, and employees. Commissioner Culverson made a motion to have a float in the parade, or golf carts, and a second was provided by Commissioner Peterson. All in favor, motion passed.
Vice Chairman Lane updated the board regarding a Land Bank Meeting held with Ms. Barbara Reddick on August 29th. Others attending were Ms. Annie Ruth Calloway, Mr. Mitch Blanks, Mr. Lindsey Register, Commissioner Brenda Peterson, and County Manager Paula Granger. Ms. Reddick will conduct research on the regional commission forming a land bank and clean up assistance from the EPD. The next meeting will be held September 20th, 2012 at 2:00 p.m. at the County Managersí office.
Commissioner Miller advised the board of a recent article in the Donalsonville News regarding the closure of the locks at Jim Woodruff Dam and other surrounding dams to recreational traffic as of October 7th, 2012. Commissioner Miller made a request in the form of a motion the board compose a letter to the Corp of Engineers stating the Board of Commissioners oppose closure of the locks to recreational traffic, Vice Chairman Lane provided the second. All in favor, motion passed. Commissioner Culverson requested the letter be published in the local paper as well.
Vice Chairman Lane recognized Commissioner Elect Chuck Orrick. Mr. Orrick will take office on January 1, 2013.
A motion to enter into Executive Session to discuss pending litigation and a personnel matter was given by Commissioner Miller, a second was provided by Vice Chairman Lane, all in favor, motion passed.
A motion to enter back into Regular Session was given by Commissioner Miller, and a second was given by Vice Chairman Lane, all in favor, motion passed.
Following the discussion during Executive Session, Vice Chairman Lane made a motion to compose a letter to the Board of Assessors listing concerns and requesting an explanation regarding the errors in the computation of the tax digest. A second was provided by Commissioner Peterson, all in favor, motion passed.
A flu shot clinic will be held Tuesday, September 18th, from 10 a.m. until noon at the Courthouse for county employees. The cost will be covered 100% by our medical insurance provider.
Thirtieth Annual Supper Meeting of the Historic Chattahoochee Commission, Thursday, September 27, 2012, Charles H. Kirbo Center, Bainbridge, GA.
Friends of Seminole State Park are holding a cleanup day, Saturday, September 29th, 8 a.m. until 3 p.m. at the park.
The millage rate adoption meeting for September 13th has been rescheduled for Thursday, September 27 at 5:30 p.m.
With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Peterson, and a second by Vice Chairman Lane, all in favor, motion passed.
ADOPTED THIS __________ DAY OF OCTOBER, 2012
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on September 11th, 2012, approved by the Seminole County Board of Commissioners at a regular meeting held on October 9th, 2012.
Given under my official signature and seal of office, on this the 9th day of October, 2012.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)
Paula L. Granger, CLERK