SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, OCTOBER 9TH, 2012
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, October 9th, 2012 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Dell Shingler, Vice Chairman Roger Lane, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Scott Miller (late arrival) and County Manager/Clerk Paula Granger.
The meeting was called to order by Chairman Shingler.
An Executive Session to discuss a personnel matter was scheduled to take place, however, County Attorney Mills advised it was not proper to discuss the issue in Executive Session, therefore, it was cancelled. Commissioner Culverson recommended Vice Chairman Lane and Chairman Shingler represent the board. Both agreed to meet with the Board of Assessors to discuss the matter.
Submission of Financial Statements and Minutes:
On a motion by Vice Chairman Lane and second by Commissioner Culverson, the August 2012 Financial Statement was approved. All voting in favor, motion passed.
On a motion by Vice Chairman Lane and second by Commissioner Peterson, the minutes for the Regular Monthly Meeting held on September 11th, 2012 and the Called Meeting held September 27th, 2012, were approved. All voting in favor, motion carried.
County Manager Granger requested permission for use of the Seminole County Training School on behalf of Selina Elijah and Lisa McLendon for a fun day to be held October 28th, 2012. Commissioner Peterson made the motion to approve use of the facility with a signed waiver, Vice Chairman Lane provided the second. All voting in favor, motion passed.
Mrs. Shelia Williams addressed the Board regarding the lack of a mental health clinic for residents of Seminole County. The facility previously operated in our county was closed due to funding cuts and the size of the county. Our residents must visit another county for services, which could present a transportation issue for them. A meeting will be held in Valdosta on October 16th, 2012, “Building a Brighter Future After High School”, for young adults who are not able to go into the workforce without extra education or skills.
County Manager Granger stated the Courthouse Grounds Project was put out for bid again as previously decided in the prior month’s meeting. The ad will run the week of October 11th and October 25th, 2012. Bids will be opened November 8th, 2012 at 11:00 a.m.
County Manager Granger stated a preconstruction meeting for the Nichol’s Subdivision Project was held October 9th, 2012 with Stacy Watkins, Newton Cloud, and Hatcher Tractor Company. The start date for the project is November 5th, 2012 and the anticipated completion date is March 5th, 2013.
County Manager Granger updated the Board stating she had received many positive remarks from residents since increasing EMS presence at the lake substation. A motion was provided by Commissioner Culverson to build a top over the existing deck, using inmate labor, and giving authority to County Manager Granger to accept the lowest bid on materials. A second was provided by Vice Chairman Lane. All in favor, motion passed.
Ms. Fannie Barber from the Tax Assessors office addressed the board regarding a tax refund for Mr. David B. Fain, Jr. and Mrs. Ashleigh G. Fain for overpayment of taxes. Ms. Barber stated during the transition of data from GSI to WinGap some inaccurate data was loaded into the new system and the error was discovered when Mr. Fain reviewed his assessment notice. Ms. Barber stated reports are being processed to determine if there are additional errors and that citizens will be notified. Vice Chairman Lane made a motion to issue a refund in the amount of $343.08 for overpayment of taxes for years 2009, 2010, and 2011. A second was provided by Commissioner Peterson. Commissioner Miller abstained due to late arrival. All others in favor, motion passed.
County Manager Granger stated the 2013 LMIG list needed to be submitted to GDOT by January 1st, 2013. The county will be receiving approximately $250,000 for road improvements. The last project completed was Paul Robinson Road. Ash Crossing Road and Phil Spooner Road were submitted as well, however, funding was limited. County Manager Granger requested each commissioner determine what road(s) in their district was in need of repaving and report at the November meeting.
Road Superintendent Bobby Aiken stated the 5 year buy back was up on the Caterpillar 12H Motor Grader. Due to the existing problems with the oil pump and additional downtime, Mr. Aiken requested we return the 12H motor grader and take bids for a new motor grader with a 5 year buy back option. Mr. Culverson made the motion to accept bids for a new motor grader with a buy back option, a second was provided by Vice Chairman Lane. All in favor, motion passed.
County Manager Granger stated questions had arisen regarding minutes not being published in the Donalsonville News. Mr. David Maxwell, editor of the Donalsonville News, stated only newsworthy information would be published free of charge. If we prefer minutes be published word for word, a fee will be accessed, and this is common practice for many of the surrounding newspapers. Mr. Maxwell stated a section will be designed on the Donalsonville News website for the minutes to be placed in their entirety. Commissioner Miller made a motion to leave the publication of minutes as currently set up, a second was provided by Commissioner Peterson, all in favor, motion passed.
County Manager Granger stated the tenant at the Farmer’s Market requested to purchase the existing cooling equipment at the facility in an effort to get one unit in working condition for his upcoming crops. Commissioner Culverson made a motion to post the equipment on govdeals.com for a period of at least 14 days, a second was provided by Commissioner Miller. All in favor, motion passed.
Road Department Superintendent Bobby Aiken requested approval for vertical spraying on several dirt roads. The road department has one limb cutter and it is currently in the shop for repairs. This single piece of equipment does not provide enough coverage for the entire county. NaturChem provides spraying at a cost of $90 per sprayed acre, and there is no liability to the county for any damage to crops. The spraying should last two to three years. County Manager Granger will determine if SPLOST funds can be used for spraying. Vice Chairman Lane made a motion to have Mr. Aiken prepare a list of roads he wants to spray and request a quote from NaturChem, Commissioner Culverson made a second. All in favor, motion passed.
Fire Chief Travis Brooks provided a quote for three sets of turnout gear; each volunteer department has requested one set for a new volunteer. Georgia Fire Commission Supply provided a quote for a total of $3,626.25 and funds are in SPLOST to cover the cost. Vice Chairman Lane made a motion to purchase the turnout gear and a second was provided by Commissioner Culverson. All in favor, motion passed. Chief Brooks also stated the tool used for extrication (jaws of life) was in need of a new pump, the tool has failed to function properly at two recent accident scenes. Rather than replacing the tool, Chief Brooks stated an upgrade would cost $12,387.77 versus $25,000 for a new one. It was determined some figures on the quote were misstated; Commissioner Culverson made a motion to get a revised quote, Commissioner Miller made a second. All in favor, motion passed. Commissioner Culverson requested assistance from Chief Brooks to prepare an inventory of all county fire equipment.
Ms. Millie Rambeau thanked all who attended the commemorative road naming ceremony in honor of her late husband, John W. Rambeau, Sr.
With no further business to discuss, the meeting was adjourned on a motion made by Vice Chairman Lane and a second by Commissioner Peterson, all in favor, motion passed.
ADOPTED THIS __________ DAY OF NOVEMBER, 2012
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on October 9th, 2012, approved by the Seminole County Board of Commissioners at a regular meeting held on November 13th, 2012.
Given under my official signature and seal of office, on this the 13th day of November, 2012.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)
Paula L. Granger, CLERK