SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, NOVEMBER 13TH, 2012
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, November 13th, 2012 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Dell Shingler, Vice Chairman Roger Lane, Commissioner Brenda Peterson, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger.
Commissioner Scott Miller was absent.
The meeting was called to order by Chairman Shingler.
Following the Pledge of Allegiance, the invocation was given by Vice Chairman Lane.
Submission of Financial Statements and Minutes:
On a motion by Vice Chairman Lane and second by Commissioner Peterson, the September 2012 Financial Statement was approved. All voting in favor, motion passed.
On a motion by Commissioner Culverson and second by Vice Chairman Lane, the minutes for both the Public Meeting and Regular Monthly Meeting held on October 9th, 2012 were approved. All voting in favor, motion passed.
Fire Chief Travis Brooks provided a revised quote for the purchase of equipment for the County volunteer fire department in the amount of $12,387.77. This equipment (Jaws of Life) has failed at two car accidents and it must operate correctly to save lives. Vice Chairman Lane made a motion to purchase the equipment, and a second was given by Commissioner Peterson. All voting yes, motion passed.
Constitutional Officer and County Officer Response:
Probate Judge Amos Sheffield stated he attended the Veterans Day event held at the Courthouse along with Vice Chairman Lane and encouraged participation from others at the yearly event. Judge Sheffield advised the board that the American Legion would be working on the memorials on the front lawn of the Courthouse, free of charge.
County Attorney Report:
County Attorney Bill Mills provided an updated status report. Mr. Mills also presented a resolution he recommended adopting regarding Executive Meetings and open records law. The item was tabled until the board can review the resolution.
County Manager Granger stated LMIG funding for FY13 is approximately $250,000. As previously requested, the board reported on roads needing resurfacing in their district. County Manager Granger reminded the board Clem Copeland Road has been on the list for over ten years and has been skipped over repeatedly. Roads presented were Ash Crossing Road, Swanner Road, Clem Copeland Road, Saddle Club Road, Brackin Road, Spring Creek Drive, and Parkside Circle. The list will have to be prioritized and engineering work will need to be completed in order to submit our application to the DOT before the January 1, 2013 deadline. County Manager Granger requested Watkins & Associates complete the engineering work once a road has been selected. A motion to approve the request was given by Vice Chairman Lane, a second was provided by Commissioner Culverson. All in favor, motion passed.
County Manager Granger stated four bids were submitted for the Courthouse Grounds Project, with the drainage portion of the project being separated as Phase IV. Bids were opened on November 8th, 2012 as follows: Hancock & Sons, $570,700, Zane Grace, $583,291; Hatcher Tractor, $639,194; and Oxford Construction, $656,764. Stacy Watkins recommended the lowest bidder, Hancock & Sons be awarded the contract. The drainage phase of the project from Hancock & Sons is $55,763 which can be paid for with Road Department SPLOST funds. Vice Chairman Lane made a motion to accept the lowest bid from Hancock & Sons as recommended by Mr. Watkins, begin with Phase IV (drainage), and use Road Department SPLOST funding to pay for Phase IV. A second was provided by Commissioner Peterson, all in favor, motion passed. Chairman Shingler requested Phase I be broken down to determine what portion of it could be covered by Road Department SPLOST.
County Manager Granger stated construction started as of November 5th, 2012 on Nichols Subdivision Road.
County Manager Granger stated the permit for removing gopher tortoises at Spring Creek Park was received on November 6th, 2012. The Road Department has begun installation of the silt fencing and the plan is to remove the gopher tortoises by the end of the week.
County Manager Granger updated the Board regarding the EMS services at the lake. During the month of October, there were 23 calls from the lake area, 15 were during day time hours when the ambulance was located at the lake substation. A total of 124 calls was received county wide for the month of October.
County Manager Granger stated two bids were submitted for the motor grader. Flint Equipment (John Deere) and Yancey CAT (Caterpillar) both offered a buyback plan for our 2007 model with a final cost for a 2013 model from Flint in the amount of $53,433 and Yancey in the amount of $71,900. A motion was provided by Vice Chairman Lane to purchase the 2013 John Deere motor grader from Flint Equipment in the amount of $53,433 and use road department SPLOST funds to make the purchase. A second was provided by Commissioner Culverson, all in favor, motion passed.
County Manager Granger stated she has received the signed Off System Safety Project contract back from the state. A total of 41.44 miles of county roads will be restriped, signage replaced, and pavement markers installed. The estimated cost of the project exceeds $100,000 and there are some environmentally sensitive areas included in the project. County Manager Granger requested Watkins & Associates take care of the bidding process at a cost of $2,500. Vice Chairman Lane made a motion we hire Watkins & Associates for the bidding process, a second was provided by Commissioner Culverson. All in favor, motion passed.
County Manager Granger stated the County had purchased a back page ad in the amount of $1,500 from L.A.W. Publication for the last three years. These publications are handed out by the employees of the Sheriff’s Office to our local school students and are drug and violence educational material. A motion was made by Commissioner Peterson to purchase the ad, a second was provided by Vice Chairman Lane. All in favor, motion passed. The funding for this purchase will be from special drug fund account.
County Manager Granger provided a spreadsheet to the Board indicating our current costs associated with transporting waste from our Transfer Station to Campbellton using our driver and semi-truck and trailers. Our current price per ton is $24.68, plus an environmental fee, fuel surcharge, and a fee for tires. Mr. John Simmons, Director of Solid Waste in Decatur County proposed a fee of $24.50 per ton and a standard transportation cost of $125 per load, using their driver and equipment. The proposal is for a three year period, with a review of fuel costs every six months. The comparison of a four week period indicated a potential savings of $1,834, or an annual savings of $23,850. Added to this, fuel cost alone is another savings of $23,000, putting the total annual savings at approximately $47,000. Vice Chairman Lane made a motion to enter into the contract with Decatur County at a cost of $24.50 per ton and a transportation fee of $125 per load, pending approval of the contract. Commissioner Peterson provided the second. All in favor, motion passed. Projected start date is January 2, 2013.
County Manager Granger stated she had been contacted by Donalsonville Hospital to discuss their outstanding EMS bill. The hospital currently provides a discount for inmate medical care and would like to see a 35% discount on services they are receiving from EMS. Chuck Orrick addressed the board stating the hospital has transports to other facilities as well as the nursing home. In the event of equipment being down, some patients are transported to Bainbridge for testing. A motion to provide a 35% discount on the current bill and all future bills was made by Commissioner Culverson, a second was provided by Vice Chairman Lane. All in favor, motion passed.
The Thanksgiving meal for county employees is scheduled for November 15th at the Adult Learning Center.
With no further business to discuss, the meeting was adjourned on a motion made by Vice Chairman Lane and a second by Commissioner Peterson, all in favor, motion passed.
ADOPTED THIS __________ DAY OF DECEMBER, 2012
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on November 13th, 2012, approved by the Seminole County Board of Commissioners at a regular meeting held on December 11th, 2012.
Given under my official signature and seal of office, on this the 11th day of December, 2012.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)
Paula L. Granger, CLERK