SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, DECEMBER 11TH, 2012
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, December 11th, 2012 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Dell Shingler, Vice Chairman Roger Lane, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Scott Miller and County Manager/Clerk Paula Granger.
The meeting was called to order by Chairman Shingler.
Following the Pledge of Allegiance, the invocation was given by Code Enforcement Officer Mark Hawkins.
A motion to amend the agenda to include a review of the Pre Hazard Mitigation Plan and consider an Alcohol License was provided by Vice Chairman Lane, a second was given by Commissioner Miller. All in favor, motion passed.
Vice Chairman Lane commended and thanked Commissioner Miller for his eight years of service to the county.
Submission of Financial Statements and Minutes:
The financial statement was received late and was not reviewed; tabled until next meeting.
On a motion by Vice Chairman Lane and second by Commissioner Peterson, the minutes for both the Regular Monthly Meeting held on November 13th, 2012 and Called Meeting held on November 26th, 2012 were approved. All voting in favor, motion passed.
Mrs. Margo Harrell presented the FY12 Annual Financial Report. Overall the expenditures were less than what was budgeted and revenues were more than anticipated. Net assets increased by $299,035. The Transfer Station showed a loss for the year. Mrs. Harrell stated she would conduct a workshop to provide a detailed review of the audit at no additional cost to the county.
Citizens Request: Mr. Lawrence Wright, a resident of Lakeview Drive, informed the board of problems for residents and school buses navigating the road following a rainfall. Mr. Wright stated a section of the road has a drop off of about three feet on both sides near Lewis Pond. Following the discussion, Chairman Shingler thanked Mr. Wright for addressing the board and stated she along with other board members would evaluate the road.
Mr. Jim Tomlinson shared with the board two medical situations he was involved in. Several years back a neighbor needed medical assistance and it took an agonizing thirty minutes for EMS to arrive on scene; today, a family member was in need of medical assistance, it took less than five minutes for medical personnel to arrive on scene. Mr. Tomlinson praised the professionalism and courteousness of Mr. Wayne Pinegar and the ambulance crew. Mr. Tomlinson stated he lives in Holly Isles East and was representing about 70 property owners from the area. Also in attendance is Mr. Gene Radney, president of and representing Parkside Corporation, and both were thankful of the increased services provided by our EMS substation.
Mr. Tomlinson stated a homeowner at 8017 Parkside Circle is the owner of three or four dogs. These dogs have shown threatening behavior, residents can no longer walk with their children or walk their dogs. Mr. Tomlinson requested we have an ordinance on the books, make sure it is enforceable, and make sure Mr. Hawkins has the ability and tools to enforce it. Mr. Mark Hawkins, Code Enforcement Office / Animal Control Officer, responded stating the owner of the dogs at 8017 Parkside Circle had been warned several times. Following additional complaints today, Mr. Hawkins and a deputy issued the owner a citation and one dog was transported to the humane society. Mr. Hawkins stated following the deadly attack on the child several months ago, dog calls from the lake have increased. Many nuisance dogs have been transported to the Humane Society in Bainbridge as well as dogs without collars. We do not have a leash law; the ordinance states a dog can’t chase a car, pedestrian, jogger, etc. The dog must be confined in the owner’s yard. Commissioner Culverson stated many things are being done to solve the problem. Vice Chairman Lane stated in defense of Mr. Hawkins, he was picking up dogs prior to the incident with the child. Chairman Shingler requested County Attorney Bill Mills review the ordinance.
EMS Director Toby Roland requested educational assistance for EMT Joseph Barber to attend Paramedic School. Chairman Shingler requested adjusting the work schedule to prevent having to pay for an employee being on the clock while attending class; Director Roland and County Manager Granger will make required changes to the work schedule. Vice Chairman Lane made a motion to approve the school contract, a second was provided by Commissioner Miller. All in favor, motion passed.
Fire Chief Travis Brooks requested approval for repairs to the pump on Engine 1. The parts are approximately $946 and the labor will cost between $2,500 and $3,000. Vice Chairman Lane made a motion requesting the County Manager locate funding for the repair, a second was provided by Commissioner Miller. All in favor, motion passed. The Pre Hazard Mitigation Plan was presented for adoption. A motion was made by Vice Chairman Lane to adopt the Pre Hazard Mitigation Plan, a second was provided by Commissioner Peterson. All in favor, motion passed.
County Attorney Mills provided an updated status report.
County Manager Granger stated Stacy Watkins is completing the engineering work on Clem Copeland Road for the LMIG project. Right of way deeds will be prepared after the first of the New Year.
County Manager Granger stated Hancock and Sons had been notified their bid was accepted for the Grounds Project and to begin Phase IV, the drainage portion. Chairman Shingler previously requested a breakdown of Phase I into sub sections; however, Stacy Watkins stated the cost to complete this is an additional $1,000. Commissioner Culverson stated the board had put this project on hold for many years and we should do what was decided on at the previous meeting, the drainage portion, and he did not support spending the additional funds. The issue was dropped due to no vote being taken.
County Manager Granger stated the paving of Nichols Subdivision Road was about 60 to 70% complete. Hatcher Tractor got 86 loads of dirt from our borrow pit. A motion was made by Commissioner Culverson authorizing Road Superintendent Aiken and County Manager Granger to determine a cost per load for the dirt, a second was provided by Vice Chairman Lane. All in favor, motion passed.
Mr. Richard Smith, a resident on Nichols Subdivision Road, addressed the board regarding a drainage pipe located on his property. County Manager Granger stated prior to construction, she, along with Stacy Watkins and Bobby Aiken, met with Mr. Smith and all were in agreement with a nine foot drainage pipe and the county providing additional dirt to build up the property and prevent water from entering the front yard area. Mr. Smith then signed a temporary construction permit allowing the work to be completed. Mr. Smith has now decided he prefers the pipe run to the back of his property. County Manager Granger responded the pipe would need to be approximately 200 linear feet and the estimated cost provided by Stacy Watkins is $4,000. Vice Chairman Lane asked Mr. Smith if he would share in the cost of making this change, he responded he would. Commissioner Culverson made a motion to change the pipe as requested by Mr. Smith with him covering one half of the total cost; Vice Chairman Lane provided the second, all in favor, motion passed.
Mr. Jeff Crews stated he owns four lots on Nichols Subdivision Road and the property is in a low spot. Mr. Crews requested the county provide a useable driveway for his property as no driveway was included in the plans on the property where his home is located. County Manager Granger stated only driveways that existed prior to construction were included in the construction plans and problems of this nature that arise during construction are forwarded to Stacy Watkins for review. Vice Chairman Lane stated the county would provide access for Mr. Crews’ property. County Manager Granger stated she had submitted a request for reimbursement to Golden Triangle in the amount of $23,000 for the paving project.
County Manager Granger stated the relocation of gopher tortoises at Spring Creek Park was completed November 16th. Post design services were not included in the scope of services provided by the Genesis Group. County Manager Granger requested and was given approval to solicit quotes for the bidding process of the construction phase of the park upgrades.
County Manager Granger stated the final changes to the contract between Decatur County and Seminole County for the transfer of solid waste had been made as requested by County Attorney Mills. The service will begin on January 2nd, 2013. The trucking company assumes liability of the transport of the waste. Commissioner Culverson made a motion to accept the contract, Vice Chairman Lane provided the second. All in favor, motion passed.
County Attorney Mills previously provided a resolution for the Review and Approval of Executive Session Minutes with the board. Following a review by the board, a motion was given by Commissioner Miller to adopt the resolution; a second was given by Commissioner Culverson. All in favor, motion passed.
Commissioner Miller has been serving as the Legislative Coordinator for the board and will need to be replaced. A motion was given by Commissioner Culverson to appoint Chuck Orrick as the Legislative Coordinator; a second was given by Commissioner Peterson. All in favor, motion passed.
County Manager Granger stated ACCG requested adoption of the Amended and Restated 457(b) Compensation Plan prior to the end of the year in order to comply with federal laws. Once the resolution is signed and received by ACCG, the county will have the opportunity to make changes to the plan. A motion to adopt the Amended and Restated 457(b) Plan was given by Commissioner Culverson, a second was provided by Commissioner Peterson. All in favor, motion passed. County Manager Granger will provide recommendations to the board.
Chairman Shingler requested a letter be written to the Workforce Investment Board advising them of the availability of our One Stop Adult Learning Facility. A motion to prepare a letter requesting delivery of services to Seminole County was given by Commissioner Miller, a second was provided by Commissioner Peterson. All in favor, motion passed.
Vice Chairman Lane stated during Thanksgiving Holidays we were told there was a shortage of fuel due to the supply being sent north to areas affected by Hurricane Sandy. The Road Department was successful in purchasing fuel locally at a lower cost than what we currently pay our vendor. Vice Chairman Lane made a motion to have the fuel placed out for bid annually; a second was given by Commissioner Miller. All in favor, motion passed.
Commissioner Culverson updated the board on the replacement of a repeater for Spring Creek Volunteer Fire Department. This was deemed a “critical situation” as communication was interrupted prior to replacement. Funds from SPLOST were used for the cost of the repeater. A motion to approve the purchase was given by Commissioner Miller, a second was provided by Vice Chairman Lane. All in favor, motion passed.
County Manager Granger stated a member of the Donalsonville City Counsel requested a joint meeting with the Board to discuss consolidation of services. A facilitator from ACCG or GMA will be requested. Commissioner Culverson made a motion to hold the joint meeting, a second was provided by Vice Chairman Lane. All in favor, motion passed.
County Manager Granger presented an Alcohol Off Premises Permit for Ethelene Alford. Commissioner Culverson stated his concern of the proximity of a church by the property. Commissioner Culverson made a motion to table the item until County Attorney Mills can review the situation. A second was given by Commissioner Peterson, all in favor, motion passed.
Commissioner Miller made a motion to enter into Executive Session to discuss two personnel issues, a second was given by Commissioner Peterson, all in favor, motion passed.
Commissioner Miller made a motion to enter back into Regular Session; a second was given by Commissioner Culverson. All in favor, motion passed.
Vice Chairman Lane stated one personnel item discussed was the second six month evaluation of the County Manager / Clerk. It was unanimously determined by the board to evaluate Mrs. Granger with favorable marks. As outlined in the employment contract, Vice Chairman Lane made a motion to adjust her salary by an additional $2,500 based on the favorable evaluation and from this point forward annual evaluations will be conducted. Commissioner Culverson provided the second, all in favor, motion passed. Commissioner Miller made a motion to renew the contract for 2013, Vice Chairman Lane provided the second. All in favor, motion passed.
The second personnel item related to EMS staffing. County Manager Granger stated the 90 day trial at the lake would be complete as of December 31, 2012. All comments have been very supportive of this additional service provided to the residents. EMS Director Toby Roland will prepare a schedule for the substation utilizing employees who are certified to provide back up for Spring Creek Volunteer Fire Department. The substation will be staffed daily with two employees, one who will provide fire coverage. The hours will be 8:00 a.m. until 8:00 p.m., seven days per week. Commissioner Culverson made a motion to compensate employees with the required certification an additional $0.50 per hour, effective on the first full payroll of 2013. Commissioner Peterson provided the second, all in favor, motion passed.
Commissioner Miller thanked members of the board for their dedication and support in serving the citizens of Seminole County.
With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Miller and a second by Commissioner Peterson, all in favor, motion passed.
ADOPTED THIS __________ DAY OF JANUARY, 2013
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on December 11th, 2012, approved by the Seminole County Board of Commissioners at a Regular Meeting held on January 8th, 2013.
Given under my official signature and seal of office, on this the 8th day of January, 2013.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)
Paula L. Granger, CLERK