MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

JANUARY 8TH, 2013

6:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, January 8th, 2013 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Dell Shingler, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Chuck Orrick, and County Manager/Clerk Paula Granger.  Vice Chairman Lane was absent.

The meeting was called to order by Chairman Shingler.

Following the Pledge of Allegiance, the invocation was given by Commissioner Chuck Orrick.   

The first order of business was to nominate a Chairman and Vice Chairman.  Commissioner Peterson nominated and made a motion to elect Roger Lane as Chairman.  Commissioner Culverson provided a second, all in favor, motion passed.  Commissioner Culverson nominated and made a motion to elect Commissioner Shingler as Vice Chairman.  Commissioner Orrick provided the second, all in favor, motion passed.

Submission of Financial Statements and Minutes:

Commissioner Culverson made a motion to approve the Financial Statements for October and November 2012, Commissioner Peterson made a second.  All in favor, motion passed.

On a motion by Commissioner Peterson, the minutes for the Regular Monthly Meeting held on December 11th, and the Executive Session held on December 11th, and the Called Meeting on December 26th, 2012 were approved.  Commissioner Culverson provided a second, all in favor, motion passed.

Citizens Request:

Ms. Shelia Freeman provided the board with an up to date report regarding services provided for Seminole County.  The entire region received $4.5 million of free or reduced medication and medical supplies.  Commissioner Peterson requested an explanation allowing new patients as she had been made aware several people have been turned away.  Ms. Freeman stated there is a limit to the number of patients that can be handled during the two day work week and she is unaware of anyone being turned away.  Commissioner Peterson also requested an explanation of the fee increase.  Ms. Freeman stated her board of directors sets the fees.  For example, doctors located out of town will require a $40 fee, doctors located in Seminole County is a cost of $30 to the patient.  Ms. Freeman stated a Seminole County resident can go to another county for assistance if the case load is full in Donalsonville, and we do have out of town patients in the program who are using the doctors in Seminole County. 

Constitutional Officer and County Officer Response:

Judge Amos Sheffield addressed the board about the possibility incorporating a voting facility at the new volunteer fire department facility that is being developed.  There are no bathrooms available for poll workers and we are required to rent a portable restroom.  Commissioner Culverson stated it would be a good possibility of adding a room for the purpose of voting and would be less expensive to add this to the plans rather than build on to the existing voting precinct. 

Old Business:

County Manager Granger stated LMIG had been submitted to the state.  The road submitted for paving is Clem Copeland Road, from St. John/St. Mathew Road to River Road.  Phil Spooner Road was selected for resurfacing, starting at St. John / St. Mathew Road to River Road. 

County Manager Granger stated the City of Donalsonville Officials were unable to meet with the board on the date suggested.  The City prefers a meeting after hours.  County Manager Granger stated she would continue to work with the city on determining a suitable date.

County Manager Granger stated the Courthouse Grounds Project had been awarded to Hancock & Sons and the preconstruction meeting will be held on Friday, January 18th, 2013 at 10:30.

County Manager Granger stated paving should be starting tomorrow on Nichols Subdivision Road.  The final cost for Mr. Richard Smith ended up being $7,230 for the change to the drainage pipe on his property.  Mr. Crews will be contacted to flag the location of the drive way he has requested.  Rocking driveways, mulching and grassing, and painting center lines is all that remains to complete the project.

County Manager Granger stated the materials for Parkside Circle & Spring Creek Drive have arrived and dirt is being hauled to the area.   

County Manager Granger stated she received one quote on the bidding process for Spring Creek Park from the Genesis Group and she expects one additional submission.    

County Manager stated she had heard from Ms. Barbara Reddick and the drawings for renovating the Training School have been located and are available for review by the board.  County Manager Granger requested the board visit the Training School as part of the meeting being held on January 11th, 2013, which is to prioritize a road improvement list and look for a CDBG project. County Manager Granger will request copies of the drawings of the school and invite Ms. Reddick to attend our next regular meeting.

County Manager Granger stated the issues with the Transfer Station and Decatur County are gradually getting better.  A total of five loads had to be transported to Campbellton due to equipment failure owned by the transportation company. Transportation of the solid waste to Decatur County is now underway.  We will continue to monitor their progress and address problems as they arise.

New Business:

Commissioner Culverson made a motion to renew the contract with County Attorney Mills.  A second was provided by Commissioner Orrick.  All in favor, motion passed.

County Manager Granger stated the final payment from GEMA in the amount of $22,464.60 had been received and closed out the flood project.  

County Manager Granger stated the Development Authority has requested a loan to AFG Feed, LLC in the amount of $177,000 from the Revolving Loan Fund.  A letter was submitted to DCA to reduce the interest rate from 5% to 3%, and the requested was approved by DCA.  Commissioner Peterson made a motion to make the loan, Commissioner Culverson provided the second.  All in favor, motion passed.

Vice Chairman Shingler stated a Private Sector appointment for the Southwest Georgia Regional Commission needed to be made.  This is a joint appointment with the city.  Commissioner Culverson made a motion to appoint Brenda Broome, commissioner Orrick provided the second.  All in favor, motion passed.

Announcements:

Ms. Paula Whaley, 911 Director, reminded the board that today was the 10th anniversary of the death of Mr. Lattie Collins, Chaplin of the Sheriff’s Office.  Mr. Collins lost his life while performing duties as a volunteer fireman.

Mr. Clem Copeland stated he was very appreciative of the county paving Clem Copeland Road.

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Orrick and a second by Commissioner Peterson, all in favor, motion passed. 

 

ADOPTED THIS __________ DAY OF FEBRUARY 12, 2013

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Dell Shingler

Chuck Orrick

Darius Culverson

 

ATTEST:

 

PAULA GRANGER, CLERK

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on January 8th, 2013, approved by the Seminole County Board of Commissioners at a Regular Meeting held on February 12th, 2013.  

 

            Given under my official signature and seal of office, on this the 12th day of February. 2013.

 

                                                                        ____________________________________

Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)

 

 

 

________________________________

Paula L. Granger, CLERK