MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

FEBRUARY 12TH, 2013

6:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, February 12th, 2013 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Chuck Orrick, and Deputy Clerk Marian Jones.  County Manager Paula Granger was absent. 

The meeting was called to order by Chairman Lane and he thanked the board for appointing him as Chairman.

Following the Pledge of Allegiance, the invocation was given by Commissioner Culverson.

Submission of Financial Statements and Minutes:

Commissioner Culverson made a motion to approve the Financial Statement for December, 2012, Commissioner Orrick made a second.  All in favor, motion passed.

On a motion by Commissioner Peterson, the minutes for the Regular Monthly Meeting held on January 8th, 2013, and the Pre Construction Called Meeting on January 18th, 2013 were approved.  Commissioner Orrick provided a second, all in favor, motion passed.

Citizens Request:

Mr. Charles Williams, Director of the Workforce Investment Act Program, updated the Board regarding the specifics of the WIA Program and stated their primary focus is to place employees at job sites.  After determining eligibility, assistance with resume writing is provided as well as intensive training programs with a case manager.  In the event a participant is not placed in a job, additional training services are provided through colleges, tech schools and universities within the 14 county region.  There are One Stop Centers located in Albany and Thomasville.  Remote sites are located in Bainbridge and Moultrie, and a new remote site is being developed in Colquitt.  Ms. Brenda Broome currently serves on the WIA Program Board on behalf of Seminole County.   

Mr. Luke Lawson and Ms. Amanda Helms requested use of the Rambeau Gym to hold a wrestling match to raise funds for Relay For Life.  They were directed to contact the Recreation Board to request use of the gym.

Mr. William Bramlett informed the board the surface of Ash Crossing Road from Hwy 45 back to Donalsonville has deteriorated to the point something has to be done.  This road is one of the heaviest used roads in the county and needs to be resurfaced.  Chairman Lane stated County Manager Granger, Stacy Watkins, and Bobby Aiken met and developed a list of roads in immediate need of resurfacing.  Those identified in no particular order are:  Brackin Road, Ash Crossing Road, Burke Road, Canaan Odom Road, and Phil Spooner Road. These roads will be submitted for resurfacing as funding becomes available.

Donalsonville Hospital representative Mr. James Moody explained the 340B Program.  This federally funded program is used for discounted prescription costs for outpatients who are indigent.  A contract is needed with the Board in order to process the application.  The 340B program will serve the citizens of Seminole County who are indigent or in need and there is no cost to the county.  Commissioner Culverson provided a motion to enter into the contract with Donalsonville Hospital, a second was provided by Commissioner Peterson.  Commissioner Orrick abstained, all others voted in favor.  Mr. Moody stated in the event inmates are seen on an outpatient basis or in the Emergency Room, their prescription costs may qualify for the program.

Mr. Mitch Blanks addressed the Board regarding the recycling program and the location of the new containers.  The preferred locations are at the high school, the EMS substation at the lake, and the midtown shopping center.  A request was made to purchase a fourth container to locate in Iron City.  Commissioner Peterson made a motion to locate the recycling containers as requested, Commissioner Orrick provided the second.  All in favor, motion passed.  Commissioner Orrick made a motion to purchase the fourth container for Iron City, Commissioner Culverson provided the second.  All in favor, motion passed.  Vice Chairman Shingler requested a container for aluminum drink cans and vegetable cans be constructed and placed at the Methodist Church if funding is available in SPLOST.  Any money received from this container would be used for the back pack program and Manna drop.   

Constitutional Officer and County Officer Response:

Sheriff Elliott requested the purchase of a transport van for the jail.  The jail car being used is limited to one or two inmates per trip and the car is not reliable for long trips; it often happens more than two inmates need to be transported and additional cars are required.  There are psychiatric patients transported as well.  A motion to table this item was provided by Commissioner Orrick, a second was provided by Commissioner Culverson.  All in favor, motion passed.

Old Business:

Chairman Lane stated Phase IV of the Grounds Project started on February 4th.  As requested in the January meeting, a quote for replacing the existing sidewalk was obtained and the cost is approximately $14,500.  This cost will be in addition to Phase IV.  Commissioner Culverson stated several citizens as well as the Probate Judge and other county employees requested gazebos be located on the front lawn of the Courthouse.  Chairman Lane responded he personally felt gazebos should be in parks and not in front of the Courthouse.  A motion was made to table the sidewalk replacement by Commissioner Orrick; a second was given by Commissioner Culverson.  All in favor, motion passed.

The Nichols Subdivision Road Project is complete and the Board indicated they were extremely pleased with the work of Hatcher Tractor Company.  A dedication ceremony will be scheduled and a notice will be placed in the newspaper. 

Road improvements at Parkside Circle are ongoing.  An equipment purchase in the amount of $2800 plus freight was required to continue the project.  Due to the immediate need of the equipment, Chairman Lane approved the purchase of the set of forks in order to continue construction without interruption.  Commissioner Culverson made a motion to approve the purchase originally approved by Chairman Lane and a second was provided by Commissioner Peterson.  All in favor, motion passed.  Commissioner Culverson met with the Homeowners Association for Parkside to discuss the drainage easement on February 9th, 2013.  The County needs the easement in order to maintain the drainage ditch.  The Board of the Homeowners Association voted and approved the easement for the County. 

The Genesis Group provided a quote of $4500 for bidding out the construction of docks and ramps at Spring Creek Park.  Other quotes exceeded their bid.  A motion was made by Commissioner Culverson to award the bidding process to the Genesis Group, with the understanding a time stipulation was necessary and if violated the Genesis Group would pay a fee of $100 per day.  A second was provided by Commissioner Orrick.  All in favor, motion passed.

The Training School has and continues to be an area of concern.  County Manager Granger has been in contact with Bob Roberson concerning a grant from DCA for demolition of the school.  Vice Chairman Shingler stated Mr. Herman Brookins had indicated a group of citizens may be interested in obtaining the property.  This group would be responsible for removal of the asbestos if the county would take care of the demolition.  Vice Chairman Shingler made a motion to allow the County Manager to pursue grant funding for demolition of the Training School.  A second was provided by Commissioner Orrick.  All in favor, motion passed.

Peek Paving submitted the only bid for the restriping project funded by the state.  A motion to award the contract to Peek was given by Commissioner Orrick, Commissioner Culverson made the second.  All in favor, motion passed.

New Business:

Ms. Fannie Barber requested a refund for Ms. Patricia Middleton for overpayment of taxes due to the acreage being incorrect on her assessment.  The total overpayment for the past three years is $172.34.  A motion to refund the money was given by Commissioner Peterson; a second was given by Commissioner Orrick.  All in favor, motion passed.

Commissioner Orrick proposed the Board host a forum to address aquatic weed control in Lake Seminole.  An invitation will be extended to various public officials.  The meeting can be held at the Spring Creek Volunteer Fire Department or Big Jim’s has offered their restaurant.  Commissioner Culverson made a motion for Commissioner Orrick to put together a forum to address the weed problem, a second was provided by Commissioner Peterson.  All in favor, motion passed.

The Melichar family, property owners on King Santi Road, submitted a written request to close King Santi Road since they own property on both sides of the road.  On behalf of the owners, Mr. Michael Hagler, caretaker of the property, provided the Board with an explanation of the request and stated the request was due to break ins and theft of property, excessive traffic, and people trespassing on private property.  Mr. Hagler stated he would maintain the road in the event the Board agrees to close it.  Vice Chairman Shingler and Commissioner Culverson both stated concerns regarding closure of the road.  Due to not knowing the proper procedure for road closure, Chairman Lane made a motion to table the item until consulting with the county attorney.  A second was provided by Commissioner Peterson.  All in favor, motion passed.      

The Donalsonville Country Club requested their third and final property tax exemption.  All Board members previously met with Mr. Herman Brookins to review the financial documents as required.  On a motion by Commissioner Culverson and a second by Commissioner Peterson, the Country Club was granted their third and final exemption from property taxes.  All in favor, motion passed.

Commissioner Culverson addressed the board regarding turnout gear for EMS personnel who are going to be performing firefighter support duties.  Some spare pieces of turnout gear will be used along with items that must be purchased.  A list of items needed will be developed and submitted to the Board for approval.

Commissioner Culverson stated he had recently attended classes in Atlanta and learned other commissioners in the state are being provided with medical insurance and are entitled to the coverage.  Vice Chairman Shingler stated many other commissioners are provided with dental and vision coverage as well.  Chairman Shingler made a motion to address offering a full insurance package to commissioners comparable to full time county employees and consider the cost when budget work sessions begin.  A second was provided by Commissioner Peterson.  All in favor, motion carried.

The Comprehensive Short Term Work Plan was approved by the State.  The Resolution was adopted on a motion by Commissioner Orrick and a second by Commissioner Culverson.  All in favor, motion passed. 

LMIG funding has been received for paving a section of Clem Copeland Road and resurfacing a portion of Phil Spooner Road in the amount of $249,936.00.  Chairman Lane requested using Stacy Watkins for the bidding process and Vice Chairman Shingler stated she wanted to make sure Hatcher Tractor Company was given an opportunity to bid on the project.  Vice Chairman Shingler made a motion to use Stacy Watkins for the bidding process, a second was provided by Commissioner Orrick.  All in favor, motion passed.

Hewlett Powell of Georgia Forestry provided a quote of $960 to burn off Spring Creek Park.  The Board indicated this cost was excessive and determined the Road Department could rent the equipment and use the Volunteer Fire Department to assist with the burn. 

Georgia Department of Transportation will be milling and resurfacing eight miles of State Road 39.  The letting date is scheduled for March 22, 2013.

Announcements:

Commissioner Culverson stated the Fire Committee is not prepared to meet.  Some tentative plans have been put on hold due to changing the size of the building.  Commissioner Orrick stated he spoke with an architect who has designed several fire departments and offered to draw plans for a fee of $500 - $750.  FEMA may possibly provide funding if a “hardened section” is built inside the building.  Also a room for voting will be included in the plans for citizens in District 1.  A motion was made by Commissioner Peterson and a second was provided by Vice Chairman Shingler to allow Commissioners Culverson and Orrick to meet with the architect.  All in favor, motion passed.

The joint meeting with Donalsonville City Officials is scheduled for February 21st, 2013 at the Beall Center at 6:00 p.m.  Commissioner Orrick volunteered to provide food for the meeting. 

Spring Training is being held in Tifton on March 21.

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Orrick and a second by Commissioner Peterson, all in favor, motion passed. 

 

ADOPTED THIS __________ DAY OF MARCH, 2013

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Dell Shingler

Chuck Orrick

Darius Culverson

ATTEST:

 

PAULA GRANGER, CLERK

 

  

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on February 12th, 2013, approved by the Seminole County Board of Commissioners at a Regular Meeting held on March 12th, 2013.  

 

            Given under my official signature and seal of office, on this the 12th day of March, 2013. 

 

                                                                        ____________________________________

Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)

 

 

 

________________________________

Paula L. Granger, CLERK