SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
MARCH 12TH, 2013
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, March 12th, 2013 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Chuck Orrick, and County Manager Paula Granger.
The meeting was called to order by Chairman Lane.
Following the Pledge of Allegiance, the invocation was given by Commissioner Culverson.
Submission of Financial Statements and Minutes:
Commissioner Peterson made a motion to approve the Financial Statement for January, 2013, Commissioner Culverson made a second. All in favor, motion passed.
On a motion by Vice Chairman Shingler, the minutes from the Regular Monthly Meeting held on February 12th, 2013, the Called Joint Meeting on February 21st, 2013, and the Called Meeting on February 28th, 2013 were approved. Commissioner Orrick provided a second, all in favor, motion passed.
Mr. J.B. Clarke and Mr. Chason Trawick both addressed the board regarding Fish Pond Drain. County Manager Granger stated Stacy Watkins was working with EPD to obtain the variance required to perform work within the drain. Once obtained, this would allow the county to remove debris and overgrowth. Previous discussions regarding rerouting the drain would require approval from the Army Corp of Engineers and FEMA. Mr. Watkins indicated in his last update this would be a costly and time consuming process and he did not recommend this course of action. SPLOST funding accumulated for this project is $324,000. The county plans to hold a meeting with property owners along the drain, concerned citizens, EPD, Corp of Engineers, and Stacy Watkins to address issues concerning the drain.
Mrs. Immendorf, representing the Bainbridge / Decatur County Humane Society, provided a background of their facility. According to their records, Seminole County brought in 67 animals since July 1, 2012. The cost associated with taking in one animal is approximately $100, and they will be unable to continue providing any services unless the county makes a significant contribution to the Humane Society. Seminole County budgeted and paid $1000 to the Human Society during FY13; however, this falls short of the actual cost required to care for the amount of animals turned over to the shelter. Mrs. Immendorf requested the county enter into a $10,000 contract for services, which would cover the cost for 100 animals. In the event the county turned over more than 100 animals, the county would be billed at $100 each; if fewer than 100 are taken in, the county would receive a credit. A copy of the proposed contract will be sent to the County Manager. Commissioner Culverson thanked Mrs. Immendorf for accepting animals on behalf of Seminole County. Chairman Lane also thanked Mrs. Immendorf and stated the county would take the contract under consideration during the upcoming budget work sessions.
Mr. Michael Hagler addressed the Board regarding closure of King Santi Road. County Attorney Bill Mills responded the process with closure of a county road is started by the Board determining if the road no longer serves any substantial public interest, or, use of the road has ceased. Mr. Hagler was asked to provide reports from the Sheriff’s Office on break ins or other incidents that have occurred on or near the property. Vice Chairman Shingler stated she spoke with the property owner and was told her grandfather had deeded the property to the county for the road. Mr. Hagler commented he would maintain the road and provide access when needed, if the county agrees to close it. Chairman Lane stated the Board would need to determine if the school system, emergency personnel, or postal service utilizes the road.
Mr. Robert Parker commented on the Humane Society and requested the Board consider providing funds to help support the Humane Society.
Constitutional Officer and County Officer Response:
Seminole County Paramedic Charles Avery informed the Board of a recent grant awarded to Seminole County for training first responders. The class was completed on February 23rd, 2013. Sixteen participants finished the class and were awarded a certificate of completion. Recipients were: Phillip Hornsby, Billy Daniels, Ross Johnson, Michael Smith, Kale King, Eric Perry, Mitchell Womble, Dean King, Travis Brooks, Brad Brooks, Kenneth A. Starr, Arthur Eakin, Jonathan Owens, Kenneth G. Starr, Victor Hornsby, and Thomas Dilmore. Mr. Avery was thanked for his participation in obtaining the grant and for teaching the class.
911 Director Paula Whaley informed the Board that Dothan / Houston County Emergency Communications provided our 911 center with a Motorola radio that will provide direct contact to their agency as well 14 other surrounding agencies including Jackson County, Florida. The radio will be used for mutual aid requests from participating agencies, as well as direct contact with participating agencies in the event of a multi-jurisdictional incident. With the radio being provided at no charge, each participating agency is responsible for installation costs. This radio frequency will be added to our radio console instead of being stand-alone, providing immediate access if needed. Ms. Whaley provided a quote in the amount of $3,429.00 from First Communications and she also stated First Communications is the vendor for all of the radio and 911equipment we currently use. Vice Chairman Shingler made a motion to proceed with the installation using funds from the 911 account, Commissioner Peterson provided a second. All in favor, motion passed.
County Attorney Report:
County Attorney Bill Mills provided a status report to the Board.
County Manager Granger stated Phase IV of the grounds project was complete as well as replacement of the front sidewalk. Stacy Watkins conducted a final inspection and found no problems with the work completed by Doyle Hancock & Sons. The gazebo memorial was addressed by Commissioner Culverson. A suggestion was made to offer the purchase of a gazebo in memory of a loved one that would be placed on the front courtyard. Commissioner Culverson also stated a citizen had complained about the handicap parking. County Manager Granger stated the Road Department will be making some improvements in the parking lots with striping and replacement of car stoppers; any problems with access to the handicap ramp will be resolved.
Mr. Jerry Houston, representing the American Legion, was requested to address the Board with a quote for replacing our current flagpole with a 50’ flagpole. The cost of the flagpole was not available during the meeting; however, Mr. Houston did provide the cost of a 10’ x 15’ replacement American Flag in the amount of approximately $344.40. The replacement cost for a 6’ x 10’ State Flag is $186.00. Mr. Houston requested the Board keep the memorials close to the street and fly a POW MIA flag furnished by the American Legion. A discussion was held regarding the placement of brick pavers around the flagpole and moving the memorials to one area of the yard. Mr. Houston stated he had no objections to either suggestion.
Mr. Jackie Frith provided a quote for the irrigation system for the front courtyard. Mr. Frith recommended using a heavier type pipe with a total cost of approximately $4,000. County Manager Granger stated landscaping the front yard was part of the original plan for the grounds, however, this was not included with the drainage or sidewalk quotes approved by the Board; therefore, sod was placed in the front flowerbeds. Vice Chairman Shingler stated she felt the irrigation system and placement of the brick pavers was more beneficial to pursue rather than landscaping. A motion was given by Vice Chairman Shingler to allow Commissioner Orrick to consult with Mr. Frith on the specifics of the irrigation system plans prior to installation using the schedule 40 piping. A second was given by Commissioner Culverson. All in favor, motion passed. The Better Way Project will be reviewed to determine if the parking changes suggested for the front parking lot of the Courthouse are needed and can be easily changed.
Golden Triangle and the Board will hold the Nichols Subdivision Dedication Ceremony on Wednesday, April 3rd, 2013 at 10:00 a.m. A notice will be placed in the local paper and invitations will be given to residents of the subdivision.
County Manager Granger stated Georgia Forestry offered to burn off the 108 acres of Spring Creek Park free of charge. The burn will take place this week. Bids for construction of the docks and ramps will be opened on March 26th, 2013 at 11:00 in the County Manager’s office.
County Manager Granger informed the Board she had met with Bob Roberson on Thursday, March 7th, 2013 to discuss grant options for the Training School. Due to his current workload with CDBG applications, he suggested we schedule a meeting in mid or late April with a representative from the Department of Community Affairs. County Manager Granger requested clarification from the board on the exact plan for demolition as there have been several conversations regarding keeping the lunchroom. Following a discussion, Commissioner Culverson made a motion for the County Manager to apply for a grant for demolition of the entire school, except the gym, and seek a grant to build a community center. Vice Chairman Shingler provided the second. Commissioner Peterson voted no, all others voted in favor, motion passed.
The County and City mutually agreed to form a joint “city/county” committee at their meeting held on February 21st, 2013. Chairman Lane made the following appointments: Commissioner Culverson, due to his involvement with the volunteer fire department, Vice Chairman Shingler due to her time on the Board and her involvement with SPLOST III, and County Manager Granger.
The Seminole County Library Board of Trustees requested reappointment of Ms. Ella Moore to their board. A motion was made by Vice Chairman Shingler to reappointment Ms. Moore, Commissioner Orrick provided the second. All in favor, motion passed.
Commissioner Culverson stated there are problems with radio communication between the volunteer firemen due to the Sheriff’s Office and EMS switching to narrow band and digital equipment. Commissioner Culverson requested the Board consider purchasing new radios from Georgia Two Way for the volunteers. The cost for each radio is $440. Commissioner Culverson will take care of signing out the radios to the volunteers. Commissioner Culverson also stated a new tower is required to get the range needed for the new radios to work. The quote provided from Georgia Two Way is approximately $13,000. Our tower located at the Transfer Station does not have room to add another repeater. Commissioner Orrick made a motion to purchase the tower and twenty one digital radios to accommodate narrow band from Georgia Two Way using SPLOST funds. Commissioner Culverson provided the second. All in favor, motion passed.
County Manager Granger stated the Road Department was conducting a trial with Push To Talk (PTT) phones. The current radios and SCI network fails to function properly in all areas of the county; 8 radios do not work at all and the repair cost is approximately $350 each, along with a $3200 yearly fee. The demo phones have been working throughout the county with no problems. The cost to switch to this plan is lower than our current cost with SCI, and the PTT phones will be replaced every ten months at no charge. The PTT phones are not capable of texting or making phone calls. Commissioner Peterson made a motion to contract with Verizon Wireless for PTT phones for the Road Department. Vice Chairman Shingler provided the second. All in favor, motion passed.
Chairman Lane stated Life Link of Georgia requested the Board proclaim April as “Donate Life Month” in Seminole County. Commissioner Orrick made the motion to accept the Proclamation, Commissioner Peterson made the second. All in favor, motion passed.
The Regional Commission requested the Board authorize a resolution allowing them to apply for 5311 rural transit funds to provide public transportation. Vice Chairman Shingler provided the motion, Commissioner Culverson made the second. All in favor, motion passed.
Chairman Lane selected Vice Chairman Shingler and himself to serve as representatives on the Golden Triangle R C & D Council.
County Manager Granger provided a list of surplus items to be put up for bid on GovDeals.com. Vice Chairman Shingler made a motion to declare the items surplus, Commissioner Orrick gave the second. All in favor, motion passed.
County Manager Granger asked for comments regarding the possibility of scheduling a second monthly meeting, or, have a one hour work session prior to the monthly meeting. A motion was given by Commissioner Culverson to hold a work session prior to the monthly meeting as a trial beginning at 5 p.m. Commissioner Orrick made the second. All in favor, motion passed.
Vice Chairman Shingler made a motion to go into Executive Session to discuss the acquisition of real estate. Commissioner Peterson provided the second. All in favor, motion passed.
Vice Chairman Shingler made a motion to end the Executive Session and return to the Regular Meeting. Commissioner Culverson provided the second. All in favor, motion passed.
With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Peterson and a second by Commissioner Orrick, all in favor, motion passed.
ADOPTED THIS __________ DAY OF APRIL, 2013
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on March 12th, 2013, approved by the Seminole County Board of Commissioners at a Regular Meeting held on April 9th, 2013.
Given under my official signature and seal of office, on this the 9th day of April, 2013.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)
Paula L. Granger, CLERK