MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MAY 14th, 2013

5:00 P.M.

 

 

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, May 14th, 2013 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Darius Culverson, Commissioner Brenda Peterson, Commissioner Chuck Orrick, and County Manager / Clerk Paula Granger. 

 

                           Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MAY 14th, 2013

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, May 14th, 2013 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Darius Culverson, Commissioner Brenda Peterson, Commissioner Chuck Orrick, and County Manager / Clerk Paula Granger. 

 

The meeting was called to order by Chairman Lane.

Following the Pledge of Allegiance, the invocation was given by Commissioner Culverson.

Submission of Financial Statements and Minutes:

Commissioner Peterson made a motion to approve the Financial Statement for March, 2013.  Commissioner Orrick made a second.  All in favor, motion passed.

On a motion by Commissioner Culverson and a second by Commissioner Orrick, the minutes for the Regular Monthly Meeting held on April 9th, 2013 and Budget Work Sessions held on April 22nd, May 3rd, and May 9th, 2013 were approved.  All in favor, motion passed.

Citizens Request:

Mr. Clint Rouse, Park Manager at Seminole State Park, spoke on behalf of the park and citizens of the lake area.  Mr. Rouse stated the park is losing revenue due to the grass problem and funding to assist with treating the grass from the Corp of Engineers and other state agencies is limited.  Mr. Rouse provided an estimate of $400 per acre; initial treatments are $25,000 per year for the first two years and $10,000 per year after that.  Mr. Rouse recommended holding a meeting with officials to address the problem. Chairman Lane stated the board was in the process of putting together a public forum to meet in July to address the hydrilla problem at the lake.  Mr. Rouse is holding a State of the State Park Meeting on Thursday at the group shelter beginning at 7:00 p.m.   

Old Business:

County Manager Granger stated she met with grant writer Mr. Bob Roberson and Ms. Kelly Lane from the Department of Community Affairs on April 24th, 2013 regarding the Training School.  The possibility of receiving a grant for demolition of the school is highly dependent on reuse of the property and job creation; however, the timeline for this process can take up to five years.  An asbestos and lead survey must be completed before any bids can be requested for demolition. County Manager Granger stated approximately 75% of the bricks and concrete can be recycled and used as crush and run for dirt roads in the county.  There is some interest in the property from a local farmer and a recycling company.  No action was taken.

The tower installation at the Transfer Station has been completed.  County Manager Granger provided three quotes for an 8 x 8 building that will house the repeater and three quotes for the electrical work.  Commissioner Orrick made a motion to purchase the building from the low bidder, Allen Jiles, Commissioner Culverson provided the second.  All in favor, motion passed.  Commissioner Peterson made a motion to award the electrical work to the low bidder, Smithbuilt, Vice Chairman Shingler provided the second.  All in favor, motion passed.  Commissioner Culverson stated the radios would be delivered Wednesday, May 15th, 2013. 

County Manager Granger stated the Striping Project was approximately 30% completed.

County Manager Granger stated she received the third quote for moving the monuments on the front courtyard.  Due to the uncertainty regarding locating the equipment on the front sidewalk during the relocation of the monuments, the item was tabled on a motion by Commissioner Culverson.  Commissioner Orrick provided the second, all in favor, motion passed. 

County Manager Granger stated Three Notch would be digging the hole for installation of the flagpole on Wednesday, May 15th, at 7:00 a.m.  

County Manager Granger stated no bids were received for the construction phase of the Spring Creek Park project.  The Board expressed their disapproval of how this project has failed to progress utilizing the services of the Genesis Group and suggested ending the contract.  County Manager Granger stated she requested a copy of the original signed contract to determine the scope of services that was originally agreed upon.  Once this contract is received, County Attorney Mills will determine if the contract can be severed.

County Manager Granger stated one bid was received for installation of wiring for the computer systems and phone system for the South Annex (Probation Office).  Two additional bids are expected to be provided.  Commissioner Culverson made a motion to allow County Manager Granger to accept the lowest bid and Commissioner Orrick provided the second.  All in favor, motion passed. 

County Manager Granger stated she received the right of way deeds for Clem Copeland Road today.  Each property owner will be contacted to obtain signatures and the project will most likely be put out for bid late this summer.  Bidding for the resurfacing project on Phil Spooner Road was combined with the city resurfacing project.  Bid opening will be held on Thursday, May 30th, 2013 at 11:00 a.m. at City Hall.

County Manager Granger informed the Board our third recycling bin has been placed at the Midtown Shopping Center.  Albritton Welding has started working on the fourth bin that will be placed in Iron City. 

County Manager Granger updated the Board on the road improvements for Parkside Circle and Spring Creek Drive.  Parkside Circle is complete with a cost of approximately $98,000.  The Board initially approved spending $100,000 for both Parkside Circle and Spring Creek Drive; however, additional SPLOST funding is needed to begin work on Spring Creek Drive.   A motion was made by Commissioner Culverson to use additional SPLOST funds to complete the road improvements for Spring Creek Drive; a second was provided by Commissioner Orrick. All in favor, motion passed.

County Manager Granger, Stacy Watkins, and Bobby Aiken visited Nichols Subdivision on May 14th, 2013 to address additional issues regarding the paving project.  An additional pipe will be installed to control rain water and the grassy area at the turnaround will be smoothed out to remove ruts. 

Executive Session:

Commissioner Culverson made a motion to enter into Execution Session to discuss real estate, a second was provided by Commissioner Peterson; all in favor, motion passed.

Commissioner Orrick made a motion to end the Executive Session and enter back into Regular Session.  Commissioner Peterson made the second, all in favor, motion passed.  No action was taken during the Executive Session. 

Citizens Request:

Mr. Carlton Thomas, President/CEO, of Three Notch EMC, informed the Board of plans to expand their operation and requested consideration from the Board to sell a portion of the property on the north side of the courthouse.  Mr. Donofro, Architect from Donofro & Associates, provided the Board with a drawing of the proposed facility and answered questions from the Board regarding parking and a hardened area inside the facility.  Chairman Lane responded that there are several steps required to dispose of the property and the Board would respond quickly. 

Mr. Robert Parker addressed the recycling container located at the lake.  The bin has been full of cardboard for several weeks and he has called to report the problem.  He stated due to the accumulation of cardboard, the design of the container may need to be modified by adding a wire basket for plastic or tin and having an additional bin for cardboard.

New Business:

Tax Commissioner Dena Hornsby requested the Board sign a Tax Foreclosure Resolution for the separation of large property tracts into ten acre tracts due to delinquent taxes.  This resolution is required in order to give Mrs. Hornsby the authority to divide the property and hold a public auction for collection of past due taxes.  Commissioner Orrick made a motion to sign the Resolution, Vice Chairman Shingler provided the second.  All in favor, motion passed.

The DFACS Board requested reappointment of Ms. Catherine Pugh to their Board for another three year term.  Also, the Board member from District 4 passed away and an appointment is needed to finish out the unexpired term.  Chairman Lane submitted Dr. Michael Kirkland as a replacement.  A motion was made by Vice Chairman Shingler to reappoint Ms. Catherine Pugh to another term and appoint Dr. Michael Kirkland to finish out the term for the District 4 seat.  All in favor, motion passed.    

The state is offering municipalities an opportunity to maintain state right of ways.  Mr. Mitch Blanks stated the city was looking at entering into this agreement with the state.  The state pays $3,500 per mile per year and several counties have already started this process.  Commissioner Culverson made a motion to table the item until additional information is available.  Commissioner Peterson made a second, all in favor, motion passed. 

The air conditioning unit in the courtroom has been problematic during the last few court sessions.  Quotes for repair and / or replacement are being requested.  Due to the a/c system functioning properly during the Board meeting, a motion was made by Commissioner Culverson to table the item.  A second was given by Commissioner Orrick, all in favor, motion passed.  The performance of the unit will be monitored and readdressed if necessary.

Fire training is still ongoing; the class should be finished by the end of June.  A quote for used turnout gear was provided from Gloves Inc. at a cost of $325.  The helmet and boots are an additional cost.  A motion was made by Commissioner Orrick to allow County Manager Granger to purchase the refurbished turnout gear, at a cost of approximately $435 per person.  A second was given by Commissioner Culverson.  All in favor, motion passed.

Commissioner Orrick stated the boiler at the Canning Plant needs some work.  The cost is approximately $500.  Due to funds being exhausted during the current fiscal year, County Manager Granger requested waiting until FY14 begins on June 1 before having this work completed.  Commissioner Culverson made a motion to wait until the start of the new fiscal year to repair the boiler.  Commissioner Orrick provided the second, all in favor, motion passed.

County Attorney Mills addressed the board regarding the upkeep of property.  This would be considered a “nuisance” ordinance that should be structured in a manner stating if the property is a danger or in a dilapidated state, and it creates a hazard, it could be controlled by means of a notice and through the Magistrate Court.  County Manager Granger will get a copy of the Clay County ordinance and email it to the Board.  Mr. Mitch Blanks stated the city recently adopted a blight ordinance and he provided a copy to the County Manager.  

A report was recently received regarding damage to the pavement on Harrell Moye Road.  Following an inspection by Road Department Superintendent Bobby Aiken and County Manager Granger, it was determined farming equipment caused the damage as it exited the adjacent field.  It was also determined the crop in the adjacent field was planted several feet inside the county right of way.  County Attorney Mills advised this is considered damage to property and we need to determine if the right of way is deeded.  Right of way on a dirt road is the extent of maintenance, determined by prescriptive rights.  County Manager Granger will research the right of way deed and determine the county right of way for Harrell Moye Road.

Announcements:

The next Budget Work Session is May 16th, 2013 in the Grand Jury Room.

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Culverson and a second by Commissioner Orrick, all in favor, motion passed. 

 

ADOPTED THIS __________ DAY OF JUNE, 2013

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Dell Shingler

Chuck Orrick

Darius Culverson

ATTEST:

 

PAULA GRANGER, CLERK

 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on May 14th, 2013, approved by the Seminole County Board of Commissioners at a Regular Meeting held on June 11th, 2013.  

 

            Given under my official signature and seal of office, on this the 11th day of June, 2013. 

 

                                                                        ____________________________________

Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)