MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, SEPTEMBER 10TH, 2013

5:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, September 10th, 2013 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Darius Culverson, Commissioner Brenda Peterson, Commissioner Chuck Orrick, and County Manager / Clerk Paula Granger. 

                           Agenda items were discussed prior to the Regular Meeting.  No action was taken.

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, SEPTEMBER 10TH, 2013

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, September 10th, 2013 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Darius Culverson, Commissioner Brenda Peterson, Commissioner Chuck Orrick, and County Manager / Clerk Paula Granger. 

 

The meeting was called to order by Chairman Lane.

 

The invocation was given by Commissioner Culverson followed by the pledge of allegiance. 

 

Opening of Bids for Surplus Property:

 

County Attorney Mills stated two bids were received for the surplus property on the north side of the Courthouse.  Mr. Alf Greene submitted a bid of $137,751 and Three Notch EMC submitted a bid for $121,000.  Chairman Lane requested a motion to accept the high bid from Mr. Alf Greene, no motion was given.  Commissioner Orrick made a motion to accept the low bid from Three Notch EMC based on their plans to build a facility that will enhance Seminole County and keep jobs here while adding about $2,000,000 to the digest.  Mr. Carlton Thomas responded to questions from the Board regarding taxes paid on behalf of Three Notch.  The Board indicated they would need to hear from Mr. Greene before a decision could be made on the disposal of the property.  Vice Chairman Shingler made a motion to table the item and a second was given by Commissioner Peterson.  All in favor, motion passed.  Mr. Greene arrived later during the meeting and was given an opportunity to address the Board with his plans for the property.  Mr. Greene stated he employs and supports ten families with his business and his plan is to continue using the property as a warehouse.  Mr. Greene indicated he would make improvements to the structure over a period of time.  Mr. Greene also stated he owned some of the semi-trailers parked on the property; others use the property for overnight parking.      

Submission of Financial Statements and Minutes:

The financial report for July 2013 was approved on a motion by Commissioner Culverson and a second by Commissioner Orrick.  All in favor, motion passed.

 

The minutes from the Regular Monthly Meeting and Executive Session held on August 13th, 2013, the Public Hearing held on August 30th, 2013, and the Called Meeting on August 30th, 2013 were approved on a motion by Commissioner Peterson and a second by Vice Chairman Shingler. All in favor, motion passed.

 

Citizens Request:

 

Ms. Ethel Mole addressed the Board regarding paving Saddle Club Road.  She stated the road is very muddy when it rains and more people are now residing on the road.  Chairman Lane thanked Ms. Mole for her comments.

 

 

 

 

County Officer and Constitutional Officer Request:

 

Sheriff Elliott provided a proposal from SecurTech Systems for the WAVE System.  This system provides panic buttons for employees in the Courthouse and sends out a prerecorded message during an emergency situation that is transmitted over the radio without going through dispatch.  Texts and emails are also sent.  Sheriff Elliott met with Chief Holt and he is also in agreement this would provide additional safety measures for city employees as well.  The cost of implementation can be split between the city and county, the county portion is approximately $6,750.  Sheriff Elliott also mentioned a camera and intercom system for the handicap entrance on the south side of the Courthouse.  Commissioner Orrick made a motion to accept the proposal for the Wave system using SPLOST IV funds, a second was given by Commissioner Culverson.  All in favor, motion passed.   

 

County Attorney Status Report:

 

County Attorney Bill Mills provided the Board with an updated status report.  The lease agreement for the gymnasium was provided for review by the Board and Mr. Mitch Blanks on behalf of Live Oak AME church. 

 

Old Business:

 

County Manager Granger stated the regionalization of EMS though a private service is currently at a standstill.  Decatur County recently decided to cut back their coverage from three twenty-four hour trucks to two twenty- four hour trucks and one sixteen- hour truck in an effort to reduce their costs.  County Manager Granger stated she spoke with Chairman Billy Poitevint from the Grady County Board of Commissioners there is no interest in regionalization in Grady County.  County Manager Granger indicated she plans to meet with Grady County and discuss their EMS budget and staffing arrangement.  Mr. Ken Morey met with the Decatur County Board of Commissioners on September 10th and indicated the meeting went favorably. 

 

County Manager Granger requested the Board allocate funds from the sale of surplus property for demolition of the training school and to hire an inmate crew to carry out the demolition as well as the state right of way mowing and litter pick up contract.  Since the action of the property was tabled, this item was tabled on a motion from Commissioner Culverson and a second from Commissioner Peterson.  All in favor, motion passed.

 

County Manager Granger updated the Board on Spring Creek Park.  The advertisement for bids has run in the local paper and a pre bid meeting will be held on September 12th, 2013 at 2:00 p.m. in the county manager’s office.  The bid opening date is set for October 2nd, at 2:00 p.m. in the county manager’s office.

 

County Manager Granger stated the resurfacing of Phil Spooner Road has been completed with the exception of centerline and edge way striping.  This remaining work will be coordinated with striping the city LMIG project along with restriping Sheffield Drive. 

 

County Manager Granger stated she was given approval by the school system to place recycling trailers at the school lunchroom to collect soup and vegetable cans to assist with the “backpack” program hosted by the youth of the Methodist Church.  The program provides weekend food packages for at risk youth who are identified by the school system.  A total of three trailers are needed, one for each school and one for the Midtown Shopping Center.  An approximate cost for each 6 x 12 trailer is $1,000.  The Ag Department at the school has agreed to extend the sides of each trailer for an additional $100 each.  The church will continue to be responsible for taking the cans to the recycling facility; 100% of the proceeds will be donated to the backpack program.  The SPLOST recycling account has approximately $10,000 available.  Commissioner Orrick made a motion to purchase three trailers using SPLOST funds and have the sides extended by the Ag Department.   A second was given by Commissioner Peterson, all in favor, motion passed.

 

County Manager Granger stated she would like to wrap up the front courtyard area of the Grounds Project by the end of the year.  There are 130 bricks remaining that can be purchased.  A notice has been placed in the paper letting citizens know we are down to the final sale of bricks and once these are gone there will be no more available.  All of the bricks will be laid around the new flagpole.  The concrete slab for the monuments will need to be poured so the monuments can be placed in their new location.  Several loads of dirt will be needed to level out the area.  The Road Department will assist in the concrete work; however, assistance will be required from a local contractor.  County Manager Granger also stated she had looked at some fencing as requested and obtained some pricing information.  Commissioner Orrick made a motion to move forward with the Grounds Project not exceeding the budgeted amount of SPLOST IV.  A second was given by Vice Chairman Shingler.  All in favor, motion passed. 

 

County Manager Granger handed out copies of the overtime report and purchasing log for the month of August.  Overtime decreased 110 hours from August 2012.  The total difference from 2012 to 2013 is a reduction of 490 hours, or $6,808.  County Manager Granger provided details of her purchases over the first three months of FY14.

 

County Manager Granger requested the Board provide a list of items they would like included in the Nuisance Ordinance.  Code Enforcement Officer Hawkins and County Manager Granger have reviewed the property maintenance guide and developed a template for the county.  Chairman Lane stated he would like to include sections 108, 308, and 309 from the property maintenance guide if not already covered in the ordinance.  Vice Chairman Shingler indicated the need for additional called meetings to finalize the ordinance. 

 

New Business:

 

Due to the excessive rainfall in the county of the past few months, mosquito control has been an ongoing problem.  County Manager Granger provided quotes for a 55 gallon drum of Malathion (Fyfanon) as follows:  Agri AFC $1,870; Alf’s Farm & Garden, $2,000; Helena $2,255.  A motion to purchase a 55 gallon drum of the chemical from the low bidder for Iron City, Donalsonville, and Lake Seminole was made by Commissioner Culverson with a second from Commissioner Orrick.  All in favor, motion passed.  County Manager Granger will meet with each jurisdiction and request their participation in increasing their coverage areas.

 

County Manager Granger requested County Attorney Mills address the Board regarding private property issues.  This is a problem that continues to come up throughout the county.  County Attorney Mills stated this is a universal issue and the road department is not allowed on any private property, regardless if it is used by school buses or emergency vehicles.  Issues with school buses should be addressed with the Board of Education.  The approved DOT map should be used as a reference of county maintained roads.  Vice Chairman Shingler asked if the board has the right to vote and do it anyway, County Attorney Mills responded “no mam”, this would be in violation of general law.  The only exception would be in the event the county previously made a modification on a private road or private property and worsened the problem; the county can be granted a one-time opportunity to correct the problem after obtaining permission from the property owner.

 

Executive Session:

 

A motion was made by Commissioner Culverson to enter into Executive Session to discuss pending litigation.  A second was given by Commissioner Orrick, all in favor, motion passed.

 

A motion to end the Executive Session and enter back into Regular Session was given by Commissioner Orrick.  A second was given by Commissioner Culverson, all in favor, motion passed.  No action was taken during the Executive Session.

 

Chairman Lane asked for a motion to allow the Tax Assessors to hire an outside firm to conduct an appraisal.  Commissioner Orrick made a motion to provide the funding for the appraisal and Vice Chairman Shingler made the second.  All in favor, motion passed.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Orrick and a second by Vice Chairman Shingler.  All in favor, motion passed. 

 

 

 

 

 

 

ADOPTED THIS __________ DAY OF OCTOBER, 2013

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Dell Shingler

Chuck Orrick

Darius Culverson

ATTEST:

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on September 10th, 2013, approved by the Seminole County Board of Commissioners at a Regular Meeting held on October 8th, 2013.    

 

            Given under my official signature and seal of office, on this the 8th day of October, 2013. 

 

                                                                        ____________________________________

Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)