MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, OCTOBER 8TH, 2013

5:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, October 8th, 2013 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Darius Culverson, Commissioner Chuck Orrick, and County Manager / Clerk Paula Granger.  Commissioner Brenda Peterson was absent.

                           Agenda items were discussed prior to the Regular Meeting.  No action was taken.

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, OCTOBER 8TH, 2013

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, October 8th, 2013 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Darius Culverson, Commissioner Chuck Orrick, and County Manager / Clerk Paula Granger.  Commissioner Brenda Peterson was absent.  County Attorney Mills was absent.

 

The meeting was called to order by Chairman Lane.

 

The invocation was given by Commissioner Orrick followed by the pledge of allegiance. 

 

Roll call was conducted and a quorum of the Board was established.

 

County Manager Granger requested the Board amend the agenda to remove the Executive Session due to the absence of Mr. Mills.  Commissioner Orrick made a motion to amend the agenda, Commissioner Culverson provided the second.  All in favor, motion passed.

Submission of Financial Statements and Minutes:

The financial report for August 2013 was approved on a motion by Commissioner Culverson and a second by Vice Chairman Shingler.  All in favor, motion passed.

 

The minutes from the Regular Monthly Meeting and Executive Session held on September 10th, 2013, the Public Hearing and Called Meeting on September 12th, 2013, and the Called Meeting held on September 19th, 2013 were approved on a motion by Commissioner Orrick and a second by Vice Chairman Shingler. All in favor, motion passed.

 

County Attorney Status Report:

 

County Manager Granger provided a status report to the Board from County Attorney Mills.

 

Old Business:

 

Mr. Charles Proctor of Gold Star Ambulance addressed the Board and discussed the services offered by his company.  Mr. Proctor stated every county reviewed by Gold Star was shown how they can save money.  Currently Gold Star operates a transport service in Bainbridge and several other locations; however, they do not have any EMS locations established.  Mr. Proctor stated if given the opportunity to provide EMS in Seminole County, we would be provided with new ambulances and equipment, current employees would be rehired, and benefits would be equal or better.  Following the conclusion of Mr. Proctor’s presentation, Vice Chairman Shingler made a motion to provide Gold Star with EMS data to obtain a quote for running 911 services for Seminole County.  Commissioner Culverson made the second, all in favor, motion passed.

 

 

County Manager Granger stated the pre-bid meeting for Spring Creek Park was held on September 12th and several contractors were present.  The bid opening was held October 2nd with three bids being submitted as follows for Phase I: HTS Construction, $476,305.77; CMI, $497,999.00; Jim Boyd Construction $529,539.78.  County Manager Granger stated the Road Department would be performing work in the overflow parking area to provide the in kind match required by the grant.  Mr. Stacy Watkins addressed the Board and Mrs. Reed Rongstad regarding closure of the park during construction.  The main issue is the erosion and sedimentation requirements which must be controlled, and the only way to prevent problems is to close the park.  The Corp will be monitoring this project and can shut the project down if sediment is going in the lake.  The timeline for completion is 120 days.  Vice Chairman Shingler made a motion to award the contract to Hatcher Tractor contingent upon an agreement between the Board, the contractor, and Mrs. Rongstad.  Commissioner Orrick made the second, all in favor, motion passed.

 

County Manager Granger stated she was still waiting on completion of two right of way deeds for Clem Copeland Road.  One property owner lives in Brunswick and has indicated he would be mailing his signed paperwork.  The other is heir property and requires additional research to determine who has been given rights to the property.  Stacy Watkins stated a vertical design is complete and fill material will be required.  Farming practices will need to be changed in order to fix the road properly.  Also, changing the water flow may impact River Road and additional concrete ditches may be required.  Once right of way deeds are obtained we can bid the project out. 

 

Mr. Mitch Blanks requested the Board table any decisions on the gymnasium lease until some items in the agreement could be reviewed with County Manager Granger and County Attorney Mills.  Commissioner Orrick made a motion to table the item; a second was given by Commissioner Shingler.  All in favor, motion passed.      

 

A motion was given by Commissioner Culverson and a second from Commissioner Orrick to allow County Manager Granger to get quotes for cardboard trailers.  All in favor, motion passed.  County Manager Granger stated the trailers for recycling soup and vegetable cans were ordered and will be placed at the school and midtown shopping center.

 

County Manager Granger stated the FY14 SAP had been modified due to the increased cost of paint and new guidelines from the state.  Roads must be posted 55 mph and be at least one mile in length.  The total mileage submitted was reduced to 33 miles.

 

County Manager Granger stated the pad for the memorials was poured and ready for placement of the monuments.  Some work will need to be done to the bottom of some monuments so they will sit level on the pad.  The new POW/MIA flagpole will be installed once the monuments are set.  Mr. Don Gambrel with the city has indicated we are not able to have a gas line for the eternal flame.  County Manager Granger stated she is searching for solar or electric powered fixtures to replace the one used in the past.  Other items remaining are the fencing on the sides of the courthouse and for the memorial area.  Two decorative lights to replace the wood light poles are available from the ballpark.  A layout of the proposed placement of the memorials was reviewed by the Board.  Commissioner Orrick made a motion to arrange the memorials as indicated; a second was given by Commissioner Culverson.  All in favor, motion passed.  County Manager Granger stated an ad will be placed in the paper listing all of the brick purchases to date.  Vice Chairman Shingler made a motion to use any unused bricks for past and present commissioners and county managers.  A second was given by Commissioner Orrick.  All in favor, motion passed.    

 

County Manager Granger stated overtime had decreased 143 hours for the month of September 2013 as compared to 2012.  Overall, overtime has decreased by 634 hours or $7,750 for this fiscal year.  County Manager Granger reviewed her purchases with the Board.  Included in the purchases was a laptop computer originally bought with the county debit card and reimbursed by Mrs. Granger.  Chairman Lane stated the laptop is used primarily for county business and some personal use.  The Board voted to reimburse County Manager Granger for the cost of the purchase on a motion by Commissioner Orrick and a second by Commissioner Culverson.  All in favor, motion passed.            

 

New Business:

 

County Manager Granger provided an organizational chart for review by the Board.  Once the Board decides on the proposed structure, job descriptions and performance evaluations will be developed and presented to the Board.  County Manager Granger stated her reason for presenting the org chart was to clearly define the reporting structure for all departments under her direction.  This is necessary to enforce policies and procedures consistently.  

 

County Manager Granger stated there are many people directing activities at the Road Department and it becomes difficult to prioritize their work.  A work order system would be beneficial to eliminate this as well as to determine recurring problems, staffing needs, etc.  This information could then be compiled and provided to the Board periodically. 

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion made by Vice Chairman Shingler and a second by Commissioner Orrick.  All in favor, motion passed. 

 

ADOPTED THIS __________ DAY OF NOVEMBER, 2013

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Dell Shingler

Chuck Orrick

Darius Culverson

 

 

ATTEST:

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on October 8th, 2013, approved by the Seminole County Board of Commissioners at a Regular Meeting held on November 12th, 2013.    

 

            Given under my official signature and seal of office, on this the 12th day of November, 2013. 

 

                                                                        ____________________________________

Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)