MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, DECEMBER 10TH, 2013

5:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, December 10th, 2013 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Darius Culverson, Commissioner Brenda Peterson, Commissioner Chuck Orrick, and County Manager / Clerk Paula Granger. 

                           Agenda items were discussed prior to the Regular Meeting.  No action was taken.

AMMENDED MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, DECEMBER 10TH, 2013

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, December 10th, 2013 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Darius Culverson, Commissioner Brenda Peterson, Commissioner Chuck Orrick, and County Manager / Clerk Paula Granger. 

 

The meeting was called to order by Chairman Lane.   

 

The invocation was given by Commissioner Orrick followed by the pledge of allegiance. 

 

Roll call was conducted and a quorum was established.

 

Submission of Financial Statements and Minutes:

The financial report for October 2013 was approved on a motion by Commissioner Culverson and a second by Commissioner Orrick.  All in favor, motion passed.

 

The minutes from the Regular Monthly Meeting held on November 12th, 2013 were approved on a motion by Vice Chairman Shingler and a second by Commissioner Culverson.  All in favor, motion passed.

 

Citizens Request:

Mr. Billy Cordell and Mr. Marvin Parker both reside on Spring Creek Drive and shared their concerns regarding the condition of the dirt road following the application of crush and run.  Mr. Cordell stated the road is now built up level with his yard and a white cloud of residue gets on his vehicle and property when vehicles travel down the road.  Gravel is also being thrown 20feet into his yard from cars speeding on the road.  Mr. Parker stated there are pot holes in the road and during the upgrade to the road he requested the road be graded toward the ditch; however, the last time it rained he had water all the way up to his front door.  Mr. Parker also discussed the speed limit on the road.  At the request of Mr. Parker, Children at Play signs will be installed on Spring Creek Drive.  Chairman Lane stated the Board would take their concerns under consideration.

 

Mrs. Sheila Williams discussed the mental health meeting she attended and informed the Board there will be 82 beds available for crisis intervention for mental health and disabled patients.  The facilities will be located in Thomasville, Valdosta, and Albany and each will have six observation beds.  There is no activity with mental health in our county and Mrs. Williams stated she will try to get some training classes scheduled for our law enforcement officers, school board personnel, and the general public.  Moultrie has a CIT program available for law enforcement personnel.  Mrs. Williams indicated she will contact Mr. Dan Ponder regarding printing contact information in our local paper directing people how to get assistance. 

 

County Officer and Constitutional Officer Request:

 

Road Superintendent Bobby Aiken provided quotes for various pieces of equipment to replace items recently sold on govdeals.com.  Mr. Aiken was given approval to spend a maximum of $10,000, including shipping costs and a satisfactory car fax report, to purchase a cold patch truck on a motion by Commissioner Culverson.  A second was given by Commissioner Orrick.  All in favor, motion passed.

 

Old Business:

 

County Manager Granger stated she received a letter to rescind the bid made by Mr. Alf Greene for the surplus property on the north side of the courthouse.  A motion to accept the rescinded bid was made by Commissioner Orrick with a second by Commissioner Culverson.  All in favor, motion passed.  A called meeting will be held for disposal of the property once direction from County Attorney Mills is obtained. 

 

County Manager Granger stated the EMS assessment will take place on February 11th through the 13th, 2014.  This assessment will provide a better understanding of what staffing is needed to support EMS for our county and what can be implemented or modified to enhance services for our citizens.  Decatur County will also be assessed and a determination will be made if a regional privatized service is possible.    

 

County Manager Granger stated a preconstruction meeting was held on November 19th with Hatcher Tractor and Stacy Watkins regarding Spring Creek Park.  The start date will be January 6th, 2014 with a 120 day construction period.  The road department will also begin work on the overflow parking area.  The park will be closed during the construction period.

 

County Manager Granger stated we have one outstanding right of way deed to acquire for Clem Copeland Road.  Property records will need to be obtained from Decatur County to finalize the right of way easements.   

 

County Manager Granger stated the bid opening date for our FY14 LMIG project, Brackin Road, is December 19th at City Hall at 2:00 p.m.

 

County Manager Granger stated three trailers for the collection of vegetable and soup cans were purchased and have been modified by the Ag Department.  These are ready to be placed at the schools and one at the Midtown Shopping Center pending signage for the trailers.  The fourth recycling bin is close to completion.  One additional trailer was purchased to collect cardboard due to the overflow of recycled boxes; this container will be located at the EMS substation.  Commissioner Culverson requested the cardboard trailer be moved to the EMS substation prior to Christmas regardless if signs are ready.

 

County Manager Granger stated all bricks have been sold for the grounds project.  The fixture for the eternal flame has been ordered and is expected to be delivered in approximately five weeks.  A fuel tank was ordered and will be placed underground.  The Road Department will assist with finalizing the moving of monuments, wiring for the eternal flame, and the placement of the fuel tank.  Fencing and repair of the clock are still pending.

 

County Manager Granger stated she emailed prices for smaller prints of the Courthouse.  Commissioner Culverson and Vice Chairman Shingler requested contacting Donalsonville Hospital, APGG, Leonís Cleaners, City Hall, Three Notch, and the Chamber of Commerce to see if they have any interest in purchasing the canvas.

 

County Manager Granger stated the overtime is down 1,177 hours or $15,181 for the first six months of FY14 as compared to FY13.  The purchase log was reviewed and County Manager Granger stated she made one purchase in the amount of $41.48 at Ace Hardware.

 

New Business:

 

Chairman Lane stated an appointment to the Georgia Pines Mental Health Board is needed as the term currently being served by Beverly Burke will be expiring soon.  Mrs. Burke was reappointed on a motion by Vice Chairman Shingler with a second by Commissioner Peterson.  All in favor, motion passed.

 

Chairman Lane stated the appointment of Mrs. Gloria Fain to the Board of Assessors will expire on December 31, 2013.  A motion was made by Commissioner Orrick to reappoint Mrs. Fain effective January 1st, 2014 for a 4 year term; a second was made by Vice Chairman Shingler.  All in favor, motion passed.

 

Executive Session:

 

A motion was made by Commissioner Orrick to go into Executive Session to discuss a personnel matter; a second was given by Commissioner Peterson.  All in favor, motion passed.

 

A motion was made to end the Executive Session and return to the Regular Session on a motion by Commissioner Orrick and a second by Commissioner Peterson. All in favor, motion passed.

 

Chairman Lane stated no action was taken during the Executive Session. 

 

Chairman Lane requested a motion to extend the County Managerís contract for another year.  A motion was made by Commissioner Orrick and a second was given by Commissioner Peterson.  All in favor, motion passed.

 

County Manager Granger stated she would begin emailing packets to everyone on Thursday prior to the Tuesday meeting.  Paper packets will be available at the meeting on Tuesday evening if requested.

 

 

Announcements:

 

County Manager Granger stated she provided everyone a copy of the agenda for the Capitol Connection Meeting in February.  Classes need to be identified so registration can be completed.

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Orrick and a second by Commissioner Culverson.  All in favor, motion passed. 

 

AMENDED AND ADOPTED THIS ______ DAY OF FEBRUARY, 2014

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

ATTEST:

PAULA GRANGER, CLERK

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on December 10th, 2013 approved by the Seminole County Board of Commissioners at a Regular Meeting held on January 14th, 2014 and approved as amended at a Regular Meeting held on February 11th, 2014.    

 

            Given under my official signature and seal of office, on this the 11th day of February, 2014. 

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                        Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)