SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY WORK SESSION
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, JANUARY 14TH, 2014
The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, January 14th, 2014 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Darius Culverson, Commissioner Brenda Peterson, Commissioner Chuck Orrick, and County Manager / Clerk Paula Granger.
Agenda items were discussed prior to the Regular Meeting. No action was taken.
SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, JANUARY 14TH, 2014
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, January 14th, 2014 in the Superior Courtroom located on the second floor of the courthouse. Those present were Chairman Roger Lane, Vice Chairman Dell Shingler, Commissioner Darius Culverson, Commissioner Brenda Peterson, Commissioner Chuck Orrick, and County Manager / Clerk Paula Granger.
The meeting was called to order by Chairman Lane.
The invocation was given by Commissioner Culverson followed by the pledge of allegiance. The Board stood in a moment of silence in honor of the families and their children who were involved in the duck hunting accident.
Roll call was conducted and a quorum was established.
Nomination and Appointment of Chairman and Vice Chairman:
Commissioner Peterson nominated Chairman Lane to continue serving as Chairman. Commissioner Shingler stated she felt the Chairman position should be rotated; she then nominated Commissioner Orrick as Chairman. There was one vote in favor of the current Chairman and Chairman Lane abstained. Commissioner Culverson made a second to appoint Commissioner Orrick as Chairman. Commissioner Peterson voted no, all others voting in favor, motion passed.
Commissioner Orrick accepted the duties of Chairman and proceeded to accept nominations for Vice Chairman. Commissioner Lane nominated Commissioner Peterson, Commissioner Culverson provided a second. All in favor, motion passed.
Submission of Financial Statements and Minutes:
The financial report for November 2013 was approved on a motion by Commissioner Lane and a second by Commissioner Culverson. All in favor, motion passed.
The minutes from the Regular Monthly Meeting held on December 10th, 2013 were approved on a motion by Vice Chairman Peterson and a second by Commissioner Lane. The minutes from the Called Meeting held on December 19th, 2013 were approved on a motion by Commissioner Lane and a second by Commissioner Culverson. All in favor, motion passed.
County Officer and Constitutional Officer Request:
Road Superintendent Bobby Aiken addressed the Board regarding the purchase of a dump truck. A motion was made by Commissioner Shingler to approve the purchase of the truck for $63,000 and a second was provided by Commissioner Lane. All in favor, motion passed. Mr. Aiken also stated the contractor has started working at Spring Creek Park with the erosion and sedimentation control.
Code Enforcement Officer Mark Hawkins discussed conversations he and County Manager Granger had with consultants and real estate agents regarding the construction of solar farms in various areas of the county. County Manager Granger stated several agricultural properties were currently being looked at; however, we would have to rezone the property as industrial or commercial. County Manager Granger stated another issue is permitting. The county does not have a permitting process for solar farms, however, if appropriate, we could use the construction cost for calculation of the permit fee as this is the method used in surrounding counties. County Attorney Mills provided feedback on his experience with solar farms in other counties he represents. County Attorney Mills will review the county subdivision and zoning statutes with County Manager Granger. Chamber Director Brenda Broome stated the company she has been involved with is most concerned about rezoning and permitting issues at this time.
EMS Director Toby Roland stated he received two bids for the purchase of an ambulance: Custom Works, $114,783 and Emergency Vehicle Sales, $123,849. Mr. Roland recommended purchasing the ambulance from Custom Works. Commissioner Lane made a motion to table the item until conclusion of the EMS assessment scheduled for February 11th – 13th, 2014; a second was given by Vice Chairman Peterson. All in favor, motion passed.
Sheriff Elliott expressed his appreciation to the agencies and volunteers who assisted in the search for the duck hunters. Food was provided by Hardees, neighboring counties joined in the search, private citizens with boats, planes, and helicopters also provided assistance.
County Attorney Status Report:
County Attorney Mills requested the Board consider him for another year as the County Attorney. A motion was made by Commissioner Lane to retain Attorney Mills for another year. Vice Chairman Peterson made a second, all in favor, motion passed.
The status report was provided and reviewed with the Board. County Manager Granger updated Attorney Mills on disposal of the surplus property.
County Manager Granger stated the gymnasium was inspected on Friday, January 10th, 2014 along with members of LOAMECC. Photos were taken of the facility and areas of concern were documented. Insurance has been obtained with Whitaker Insurance Agency as required and the service agreement has been approved by County Attorney Mills. A motion to enter into the service agreement with LOAMECC was made by Commissioner Lane; a second was given by Commissioner Culverson. All in favor, motion passed.
County Manager Granger stated following the Called Meeting on December 19th, 2013, she and Chairman Lane met with Mr. Carlton Thomas, Mr. Dale Rantham, and Attorney Chip Stewart to finalize disposal of the surplus property. A check in the amount of $121,000 was handed over to the county. Mr. Alf Greene will be subleasing the cotton warehouse from the Development Authority beginning February 1st, 2014. County Manager Granger thanked Mr. Ponder and the Development Authority for their assistance in making this a positive process for everyone involved.
County Manager Granger requested the Board allocate the proceeds from the surplus land be used for hiring an inmate crew from Decatur County. The crew would be used for demolition of the old training school, state right of way mowing and litter pickup, and assisting the Road Department with cleaning out pipes, mowing, tree trimming, and other miscellaneous tasks. County Manager Granger stated she would need assistance from an engineer on the environmental issues with the school property and requested hiring Stacy Watkins. A motion was made by Commissioner Culverson to hire the inmate crew, enter into the state right of way mowing and litter pickup contract, and hire Stacy Watkins to oversee the environmental issues regarding demolition of the training school. A second was provided by Vice Chairman Brenda Peterson. All in favor, motion passed.
County Manager Granger stated work has begun at Spring Creek Park. Utility locates were completed and erosion and sedimentation measures are underway. The park is now closed and will remain closed until construction is completed around mid-May.
County Manager Granger stated the bid opening for Brackin Road was held December 19th, 2013. One bid was received from Oxford Construction in the amount of $389,329. Stacy Watkins recommended awarding the resurfacing project to Oxford Construction. LMIG funds will pay 70% of the project and the remaining 30%, or approximately $117,000, will be paid with SPLOST funds. The section being resurfaced starts at the intersection of Oakview Church Post Road and Brackin Road and will end at Hwy 91. A motion to award the project to Oxford Construction was made by Commissioner Shingler with a second by Commissioner Lane. All in favor, motion passed.
County Manager Granger stated the 4th recycling container has been delivered to Iron City. Calls are already being received about the overflow of cardboard. Reports of dumping household garbage in the recycling bins will be addressed with additional signage and fines being implemented.
County Manager Granger stated the underground fuel tank for the eternal flame was installed. The fixture should be delivered any day. Mr. Smith and Mr. Adams will coordinate relocation of the last monument and running the wire and fuel lines for the fixture. The American Legion will be requested to determine a date for a “lighting ceremony” and a notice will be placed in the Donalsonville News inviting citizens to participate. Remaining items to complete are repairing the clock, lighting, and fencing.
County Manager Granger provided copies of the overtime report and stated overtime was down a total of 1,574 hours or $21,338 as compared to the same period of time during FY13. EMS overtime has been reduced by $18,435 since implementing the Kelly day.
County Manager Granger stated her purchases during the previous month were $180 for the ladies Christmas luncheon and $412.00 for the Christmas dinner with direct reports. Commissioner Culverson asked who approved the meal and where did the money come from. County Manager Granger stated she was not aware an approval was required to recognize her employees and it was under her $1,000 spending limit. The money comes from the same line item in the budget that is used each year for the ladies luncheon. Commissioner Shingler asked why she was not invited; County Manager Granger responded she invited the commissioners who were unable to attend the Monday night commissioner dinner they had planned. Commissioner Culverson again stated the meal was not voted on and was not approved; also the spending limit of $1,000 was for emergencies only. Commissioner Shingler responded the meal for the commissioners should have been cancelled due to lack of participation. Vice Chairman Peterson stated she did not attend either party. County Manager Granger again responded she wanted to reward and recognize her employees; however, she will pay the county back for the meal.
County Manager Granger provided a calendar of the 2014 meeting schedule. The November meeting falls on Veteran’s Day and requested the board decide if it should be rescheduled. Vice Chairman Peterson made a motion to keep the meeting as scheduled; a second was given by Commissioner Shingler. All in favor, motion passed.
County Manager Granger provided a letter signed by Mayor Ponder requesting approval to apply sludge from the water pollution control plant on the green areas by the runways and taxiways at the airport. Sludge is a byproduct that is high in nitrogen and this type of application is a common practice. The city has a spreader and will be responsible for applying the material as approved by EPD. A motion to sign the request was made by Commissioner Lane and second by Commissioner Culverson. All in favor, motion passed.
The Development Authority has three vacancies at this time and two reappointments. Recommendations for replacements are Mr. Scott Miller, Mr. Dave Fain, and Mr. David Maxwell; reappointments are requested for Mr. Neal Rumble and Mr. Brad Clarke. A motion to approve the nominees and reappointments was made by Commissioner Lane. A second was provided by Vice Chairman Peterson. All in favor, motion passed.
County Manager Granger reminded the Board that SPLOST IV will be ending in October of this year and work needs to begin immediately on SPLOST V. This will have to be voted on during the upcoming primary election in order to prevent a lapse in collection of the sales tax, if voted in favor of. County Manager Granger stated items for consideration are replacement patrol cars and ambulances, items for a rescue unit, road department equipment, and road improvements. This must be ready by the May 1st to have it on the ballot.
County Manager Granger stated the Board previously mentioned Sunday alcohol sales in the county. This will need to be developed and voted on in the upcoming election. A motion to begin work on Sunday sales of alcohol was made by Commissioner Lane with a second by Commissioner Shingler. Commissioner Peterson abstained, all others in favor, motion passed.
County Manager Granger provided pictures of road damage caused by log trucks on the south side of Brackin Road. This damage was reported by the Sheriff’s Office and it was determined no permit had been applied for by Coastal Lumber and Plywood. Code Enforcement Officer Hawkins, Mrs. Granger, and Mr. Merritt of Coastal met to review the photos; however, Mr. Merritt was more concerned with damage to other areas of Brackin Road caused by agriculture equipment. Following the meeting, his manager from Coastal was contacted and emailed the photos, no response has been made. County Manager Granger stated the timber ordinance needed to be modified by requiring rocks being placed at the entrance and exit of the areas being cut, a fee for the permit, a fine for failure to get a permit and possibly a cash bond. County Attorney Mills will provide the board with an ordinance addressing these issues.
County Manager Granger stated a previous tenant has requested to rent the Farmers Market. Road Superintendent Aiken commented the tenant did install cameras as required; however, used tires for the dump truck were stolen. There was also an issue with litter on the grounds and workers living in the attached apartment. The previous cost per month was $250.00. The item was tabled until a review of the lease by Attorney Mills on a motion by Commissioner Culverson and a second Commissioner Lane. All in favor, motion passed.
County Manager Granger provided an Authorizing Resolution from the Regional Commission regarding Rural Public Transportation, Section 5311. This is public transportation vehicles provided for medical or social services for residents of the county. Fares are required to use the service. A motion was made by Commissioner Shingler approving the Authorizing Resolution between Seminole County and the Southwest Georgia Regional Commission. A second was made by Commissioner Lane. All in favor, motion passed.
County Manager Granger presented a Resolution to Set Qualifying Fees for the 2014 General Election. A motion was made by Commissioner Lane to adopt the Resolution and a second was given by Vice Chairman Peterson. All in favor, motion passed.
County Manager Granger presented a Resolution to Commend ACCG for its Centennial Anniversary. A motion to adopt the Resolution was made by Vice Chairman Peterson with a second by Commissioner Shingler. All in favor, motion passed.
The Regional Commission requested a private sector appointment to their Board. A meeting was held on January 2, 2014 with Mayor Ponder, Mayor Ingram, Chairman Roger Lane, and County Manager Granger. Mrs. Virginia Harrison was unanimously appointed to replace Mrs. Brenda Broome.
The Capitol Connection will be held February 3rd & 4th, 2014 in Atlanta.
The Decatur County Board of Commissioners meeting will be held on Tuesday, February 11th, 2014 at 9:00 a.m. The EMS assessment team will be present to discuss their plans for both counties.
The Annual Conference will be held in Savannah on April 11th – 15th, 2014.
CDBG applications are being accepted. The Regional Commission will be contacted to assist with locating potential projects within Seminole County.
Commissioner Shingler stated her house should close by the end of the month and this would mostly likely be her final meeting.
With no further business to discuss, the meeting was adjourned on a motion made by Vice Chairman Peterson and a second by Commissioner Lane. All in favor, motion passed.
ADOPTED THIS ______ DAY OF FEBRUARY, 2014
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on January 14th, 2014 approved by the Seminole County Board of Commissioners at a Regular Meeting held on February 11th, 2014.
Given under my official signature and seal of office, on this the 11th day of February, 2014.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)