SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY WORK SESSION
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, MAY 13TH. 2014
The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, May 13th, 2014 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger. Chairman Orrick was absent.
Agenda items were discussed prior to the Regular Meeting. No action was taken.
SEMINOLE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM
TUESDAY, MAY 13TH, 2014
The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, May 13th, 2014 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger. Chairman Orrick was absent.
The meeting was called to order by Vice Chairman Peterson.
The invocation was given by Commissioner Lane followed by the Pledge of Allegiance.
Roll call was conducted and a quorum was established.
Submission of Financial Statements and Minutes:
The financial report for March 2014 was approved on a motion by Commissioner Lane and a second by Commissioner Culverson. All in favor, motion passed.
The minutes from the Regular Monthly Meeting held on April 8th, 2014, Public Hearing April 25th, 2014, Budget Work Sessions April 25th, 2014 and May 6th, 2014 were approved on a motion by Commissioner Lane and a second by Commissioner Culverson. All in favor, motion passed.
Ms. Pamela Sanders addressed the Board regarding the condition of the Lake Eloise Road. Ms. Sanders stated the road has become difficult to navigate and several elderly residents have ongoing health issues that may require EMS assistance, however, the condition of the road may not be passable for getting help. Ms. Sanders stated the road grader was too big for the road and suggested getting a small tractor to keep the road maintained. Ms. Sanders also stated the school bus was not able to pick up the kids for school. A petition was signed by the residents and given to the Board. Ms. Sanders requested the Board go out and ride dirt roads during times of rainfall.
Ms. Paula Whaley, 911 Coordinator, requested the Board approve the purchase of various items for the 911 office using 911 funds. Ms. Whaley stated there was approximately $160,000 in the account. The total of the items to be purchased is approximately $13,000. A motion to approve the purchases was given by Commissioner Lane with a second by Commissioner Culverson. All in favor, motion passed.
County Officer and Constitutional Officer Request:
County Manager Granger provided a quote on behalf of Fire Chief Travis Brooks to repair tanker truck #4 in the amount of $3,516. A motion to approve the repairs to tanker #4 was made by Commissioner Lane and a second by Commissioner Culverson. All in favor, motion passed.
Road Superintendent Bobby Aiken provided a quote for spraying the sides and top of Fish Pond Drain in the amount of $2,090 from Mark Atwater. The brush control on Old Jakin Road and 285 will have to be treated by hand and will be an additional cost. A motion to approve the spraying using SPLOST IV funds was given by Commissioner Lane. A second was given by Commissioner Culverson, all in favor, motion passed.
Mr. Aiken also provided a list of roads or portions of roads closed due to water over the road or damage: Hebrew Road, south end of Roddenberry Road, Lake Hill, Grady Bell Road, Peanut Bland Road, Curtis Whitaker Road, John Emory Trawick Road, and Enterprise Church Road.
Mr. Aiken requested the board declare a John Deere tractor as surplus and use the proceeds to purchase two zero turn mowers. A motion to sell the tractor on Govdeals.com and purchase two zero turn mowers was made by Commissioner Lane and seconded by Commissioner Culverson. All in favor, motion passed. County Manager Granger stated we have an ambulance that has been parked for the last couple of years that needs to be sold once the condition of the ambulance has been determined.
Commissioner Culverson requested Mr. Aiken provide a timeline on starting regular maintenance on dirt roads. Mr. Aiken responded that the amount of rain has caused many problems throughout the county and the first priority is fix areas that create hazardous driving conditions or areas that are not passable. Once that is completed regular road maintenance will begin. County Manager Granger stated the inmate crew will be assisting the Road Department with routine maintenance. County Manager Granger stated she and members of the Board ride the roads during times of heavy rainfall and access damaged areas.
County Attorney Status Report:
Attorney Mills requested direction on the condemnation of property on Clem Copeland Road. He was asked to move forward with the item. Mr. Mills mentioned some changes to the Timber Ordinance regarding the application of gravel and geotextile fabric where a dirt road meets a dirt road. This has caused some problems in other counties and Mr. Mills suggested a change to the ordinance requiring the application of gravel and fabric on the county right of way only when a dirt road meets a paved road. Mr. Mills will provide a copy of a modified ordinance.
Mr. Mills stated two solar projects have been approved for Seminole County. Mr. Mills will be conducting a title search of the property and all costs associated with the work will be billed to the solar development company. Three tracts of the property will need to be rezoned.
A copy of a resolution to call for a referendum for Sunday Sales was provided by Mr. Mills.
County Manager Granger stated she had met with officials in Decatur County regarding our recycling program. We have been approved to transport our containers to the Decatur County Service Center for disposal. The recycling trailer and cardboard trailer for the lake will be placed back at the EMS Substation as well as other containers placed in their original locations. David Maxwell will be contacted to write up an article for the newspaper. Commissioner Culverson made a motion to pursue obtaining cost information to start a recycling facility in Seminole County; a second was given by Commissioner Lane. All in favor, motion passed.
County Manager Granger stated she, Chairman Orrick, and Commissioner Lane had attended several meetings with the Decatur County EMS Privatization Committee. Decatur County held their Regular Meeting this morning and the item of EMS Privatization was tabled. A follow up meeting with the committee has been scheduled for 2:30 on Wednesday, May 14th.
Mr. Pete Richey of Grady EMS stated they handle 125,000 EMS calls per year in Fulton County including various sports teams and the U.S. Secret Service. Mr. Richey stated Grady would like to manage EMS for a fee and reinvest in the equipment we already have. Medical oversight would be provided by Dr. Yancey who would also appoint a director for the service. Mr. Richey indicated brand new vehicles would be provided to the county and the county owned trucks would be rebuilt; heart monitors would also be upgraded to 12 lead monitors over a period of 12 to 18 months. Community outreach programs such as coverage at sporting events and CPR training will also be provided. Vice Chairman Peterson asked if we were the first rural county to be considered, Mr. Richey stated we would be the first in the state of Georgia; however, Mr. Compton, VP of EMS, managed 7 rural counties in Florida and 5 rural counties in Texas. Mr. Richey stated all current full time and part time employees would be brought onboard following successful pre-employment testing. Commissioner Culverson asked if the contract was contingent upon Decatur County coming onboard, Mr. Richey responded that was correct, as well as including other counties in the future. Commissioner Culverson asked how 911 calls would be handled, Mr. Richey responded calls would continue to be answered and dispatched with our existing 911 system; however, some enhancements are needed. Commissioner Lane asked what has changed since the initial meeting when Mr. Richey stated Grady would take over the service for one dollar. Mr. Richey stated that was the message he was sent to deliver; however, the system improvements needed with equipment and strengthening the infrastructure would incur some costs. Commissioner Lane asked what the timeline would be if both Decatur and Seminole Counties selected Grady; Mr. Richey stated at the longest 120 days.
Mr. Charles Avery, EMS employee, asked what would be available on day one to answer calls. Mr. Ken Morey of MGA stated they are a 501c just as Grady EMS. Mr. Morey also discussed CAAS certification, MGA is one of seven ambulance services that passed certification with a perfect score and only 150 services have achieved accreditation nationwide. EMD, 12 lead monitors, new ambulances, and equipment will be provided by MGA. Two ambulances and a spare truck will be onsite in Seminole County, one staffed 24 hours and one staffed 12 hours. A team of people will be onsite day one with additional trucks in order to be prepared to answer excessive call volume. If the call volume indicates the need for additional trucks, there will be no additional cost to the county. Mr. Richey responded there would be 5 trucks staffed for 24 hours, three in Decatur County and two in Seminole County. Their second proposal is to staff three full time trucks in Decatur County and one 24 hour truck and a 12 hour truck in Seminole County. Mr. Richey stated the difference in the pricing on their first proposal of $275,000 for Seminole County and $250,000 for Decatur County is due to the decreased call volume in Seminole County. The second proposal for Seminole County is $200,000.
Ms. Sheila Williams asked if either service discussed the time of transports from the local hospital and nursing home to larger facilities and the amount of time the truck will be out of the county. Ms. Williams stated we are already faced with this situation and at times there is a wait time for an ambulance and a private service is called. Commissioner Lane stated mutual aid will be in place from other counties. County Manager Granger stated Mr. Robert Vick is working on a regional mutual aid agreement for our region. Mr. Morey stated MGA looks at time on task to determine staffing needs; trucks in Mitchell County can respond if needed. Mr. Morey stated MGA has extra trucks to be used as resources in surrounding areas.
Mr. Morey continued discussing the method of responding to calls and concerns from EMS employees in attendance at the meeting. Mr. Morey stated an analysis was conducted using factual numbers from 911 records, information from the billing company, and EMS reports to determine the staffing needs. As the discussion continued, Vice Chairman Peterson stated the meeting had to be in order and the issue would not be solved at the meeting tonight. Mr. James Register, EMS employee, approached the Board regarding making a decision on cutting services. Mr. Register stated we recently had to respond to Decatur County and left the county with one truck. If we cut services the second truck wouldnít be here to respond and the residents of Seminole County are left without a truck. Commissioner Culverson responded by stating we are in the same situation now when multiple calls come in but we staff based on the numbers. Mr. Avery stated Grady is not cutting services, MGA is; Mr. Avery asked the Board to consider the contract that is going to provide the greatest amount of services to the citizens. Ms. Susan Grice, EMS employee, stated in defense of the two services, it isnít just them wanting to cut services, it is the Commissioners too.
Ms. Dana Brown, EMS employee, stated both services are good and both want to improve our service. Ms. Brown asked how are you improving services by cutting a truck. Mr. Morey stated additional trucks will be brought in; however, the county will only pay for the two trucks as outlined in the contract. Mr. Richey was given an opportunity to respond to all of the questions, however, he stated Mr. Morey has the expertise to respond and agreed with all of his answers.
Ms. Luanne Brackin asked what is being done about mosquito control. County Manager Granger stated she and Ms. Brackin had spoken previously and the Board is working on the budget and the possibility of hiring someone to take care of spraying the county. Commissioner Culverson stated the Board will need to find where the funding can come from to add the position. County Manager Granger stated there are two large cost items not yet determined on the budget, health care costs and the EMS situation. Ms. Brackin thanked the EMS employees for saving her life this past year and commended County Manager Granger on her knowledge of the subjects discussed.
Mr. Winston Ferris asked the county to clean out the ditches on his property in Iron City.
County Manager Granger stated she signed the contract for the lead and asbestos survey at the training school. The surveys should start next week.
County Manager Granger stated the ramps at Spring Creek Park were complete. The subcontractor who will be installing the floating docks has been delayed due to required repairs on damages sustained by severe weather in Panama City and Pensacola.
County Manager Granger stated a surveillance system for the Recreation Department was previously approved by a prior Board. The newly proposed system costs approximately $21,000 and can be paid out of SPLOST IV. The cameras are needed due to vandalism and other issues at the ballpark. Commissioner Lane made a motion to table the item until Chairman Orrick is present; a second was given by Vice Chairman Peterson. All in favor, motion passed.
County Manager Granger stated the overtime report indicates a decrease in overtime of 1,513 hours or $20,128 for the same time period last year. The purchasing log was provided. County Manager Granger stated she ordered twelve chairs for EMS in the amount of $500.
County Attorney Mills reviewed a request and resolution from Judge Bishop to obtain the DATE funds held by the county. County Manager Granger stated funds in this account are currently being used for red ribbon week, advertising for Sheriff Elliott, and the purchase of educational items related to drugs. Judge Bishop indicated these purchases can continue and can remain in the budget. Ms. Luanne Brackin suggested giving Judge Bishop a percentage of the funds. Sheriff Elliott stated he was opposed to turning over the drug fund money to benefit the Randolph County drug court. Sheriff Elliott stated he would like to see the money stay in our county and he has started CHAMPS school for two officers. A motion to table the item was made by Commissioner Lane; a second was given by Commissioner Culverson. All in favor, motion passed.
County Manager Granger provided an alcohol permit for Lynnís By the Lake, formerly Poppa Docks. A motion to approve the permit was given by Commissioner Lane and a second by Commissioner Culverson. All in favor, motion passed.
County Manager Granger provided an alcohol permit for Southern Pines. Code Enforcement Officer Mark Hawkins stated all criteria were met. Commissioner Lane made a motion to approve the license, Commissioner Culverson made a second. All in favor, motion passed.
Vice Chairman Peterson requested the Board reappoint Mrs. Sheila Williams to the Region Four Mental Health, Developmental Disabilities, and Addictive Diseases Planning Board. County Manager Granger stated Mrs. Williams had been very involved on the Board and the regional coordinator stated she was very dedicated to achieving the mandate and mission of the Board to give voice for consumers and their families. Commissioner Lane made a motion to reappoint Ms. Williams, Commissioner Culverson made a second. All in favor, motion passed.
County Attorney Mills discussed the process of expanding our code to allow for Sunday Sales and consumption on premises. A motion to table the item was made by Commissioner Lane; a second was given by Commissioner Culverson. All in favor, motion passed.
Mr. David DeLoach of Yancey extended an invitation to the Board to attend their 100th anniversary.
With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Culverson and a second by Commissioner Lane. All in favor, motion passed.
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on May 13th, 2014, approved by the Seminole County Board of Commissioners at a Regular Meeting held on June 10th, 2014.
Given under my official signature and seal of office, on this the 10th day of June, 2014.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)