MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JUNE 10TH, 2014

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, June 10th, 2014 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger. 

                           Agenda items were discussed prior to the Regular Meeting.  No action was taken.

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JUNE 10TH, 2014

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, June 10th, 2014 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Orrick.   

 

The invocation was given by Commissioner Culverson followed by the Pledge of Allegiance. 

 

Roll call was conducted and a quorum was established.

 

Judge Joe Bishop addressed the Board regarding a Resolution for distribution of D.A.T.E. funds currently held by the County that was tabled at the Regular Monthly Meeting held on May 13th, 2014.  Judge Bishop first stated he was receiving grant funding in the amount of $174,585.00 to establish a Drug Court in Miller County.  Aspire will be providing Drug Court attendees substance abuse treatment and transportation for residents of Seminole County to the Miller County facility planned to open around July 1, 2014.  The Drug Court program is for high risk drug offenders and is an alternative to jail time.  The program lasts for a two year period and provides counseling and eventually leads to employment for drug offenders.  Following conclusion of the discussion, Commissioner Lane made a motion to allocate 75% of all current D.A.T.E. funds and 75% of future D.A.T.E. funds be given to Judge Bishop for the Drug Court, a second was given by Commissioner Culverson.  All in favor, motion passed.  Remaining funds will continue to be used for drug related educational materials for Red Ribbon Week and officer training for the C.H.A.M.P.S. (Choosing Healthy Activities and Methods Promoting Safety) program.

 

Submission of Financial Statements and Minutes:

The financial report for April 2014 was approved on a motion by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

The minutes from the Regular Monthly Meeting held on May 13th, 2014, Budget Work Sessions held on May 13th and May 22nd, 2014, Called Meeting held on May 28th, 2014, Executive Session held on May 28th, 2014, Public Hearing held on May 29th, 2014 and the Called Meeting held on May 29th, 2014 were approved on a motion by Commissioner Lane and a second by Vice Chairman Peterson.  All in favor, motion passed. 

 

Executive Session:

 

A motion to enter into Executive Session to discuss a personnel issue was made by Vice Chairman Peterson with a second by Commissioner Lane.  All in favor, motion passed.

 

A motion to end the Executive Session and enter back into Regular Session was made by Commissioner Lane with a second by Commissioner Culverson.  All in favor, motion passed.  No action was taken during the Executive Session.

 

County Officer and Constitutional Officer Request:

 

Code Enforcement Officer Mark Hawkins stated the Zoning and Planning Board held a meeting on June 2, 2014 to discuss rezoning 31.2 acres of agriculture property owned by Mr. Fox for solar development projects.  County Attorney Mills stated a variance was needed in order to comply with our subdivision ordinance.  Attorney Mills will provide the Board with the conditions required for the variance at their next meeting, following approval from the solar developer.  A motion to rezone 31.2 acres of property from agriculture to industrial was made by Commissioner Lane and a second was given by Vice Chairman Peterson.  All in favor, motion passed.

 

Road Superintendent Bobby Aiken addressed the Board regarding the 670G motor grader lease that is coming up for renewal.  Mr. Kevin Hester with John Deere provided a quote for an early trade in on the equipment in the amount of $89,539.00.  A side sloper used to pull ditches for the motor grader was quoted at $37,061.00.  Mr. Hester stated the equipment would be available within 60 days. 

 

Mr. Josh Dean from Sunsouth LLC provided a quote for a John Deere 6105 Tractor in the amount of $49,123.69.  A Tiger BB-22 Mower quote was also provided in the amount of $33,750.00.  A trade in amount of $20,000 was offered for our John Deere 7420 Tractor, giving a total amount of purchase for the tractor and mower of $62,873.69.  County Manager Granger stated she would like to determine the value of the tractor being traded in before the Board made any decision.  A motion to table the item was made by Commissioner Culverson with a second by Vice Chairman Peterson.  All in favor, motion passed.

 

A motion to enter into a lease agreement for the motor grader was given by Commissioner Lane with a second by Commissioner Culverson.  All in favor motion passed.  A motion to enter into a lease agreement for the side sloper was made by Commissioner Lane with a second by Commissioner Culverson.  All in favor, motion passed.      

 

County Attorney Status Report:

Attorney Mills stated the title work was complete for the heir property on Clem Copeland Road.  Attorney Mills will file a Declaration of Taking on behalf of the County to acquire title to the property.

 

Attorney Mills stated he was unable to finalize the EMS contract. 

 

The BanCorp lease agreement was completed for financing the John Deere loader. 

 

Old Business:

 

County Manager Granger stated the Board was ready to address Sunday package sales of alcohol and “by the drink” sales of alcohol on the ballot in the November election.  Attorney Mills stated the Board could call for the referendum for the package “Sunday sales” of alcohol; however, the citizenry would need to call for the referendum for “by the drink” sales and that will have to be done over the next several months.  Attorney Mills stated he could prepare the Resolutions for the Board.  A motion to move forward was given by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

Chairman Orrick discussed purchasing a camera system for the Recreation Department that was tabled from the May 13th, 2014 Regular Meeting.  The cost of the camera system is approximately $21,000.  Images from the camera system will be able to provide clear identification to law enforcement in the event of problems at the Recreation Department.  Vice Chairman Peterson made a motion to purchase the cameras using SPLOST funds; Commissioner Culverson made a second.  All in favor, motion passed.

 

County Manager Granger updated the Board regarding EMS privatization.  Decatur County recently voted in favor of entering into a contract with Grady EMS out of Atlanta.  County Manager Granger stated Mid Georgia Ambulance has offered to contract with Seminole County at a cost of $245,000 per year for a five year period.  Chairman Orrick stated Grady would not entertain entering into a contract with just Seminole County.  Mr. Ken Morey, Operations Director of Mid Georgia Ambulance stated three new ambulances will be brought to Seminole County and all current employees will be offered jobs.  One truck will operate 24 hours per day in town and one truck with operate 12 hours per day at the lake substation.  A third truck will be provided as a back-up and as a dedicated truck for community events.  The tentative start date could be as early as June 20th, 2014, pending a signed contract.  County Manager Granger stated the new contract was being reviewed by Attorney Mills.  Various items addressed in the contract include the County maintaining their license and zone for the term of the contract; in the event Mid Georgia decides to terminate the contract the County will retain the ambulances provided by Mid Georgia.; in the event the County decides to end the contract the ambulances will remain with Mid Georgia.  Ms. Paula Whaley asked the Board to postpone voting until they could review documents she handed out.  Her concern was the lack of a second truck after the lake ambulance personnel go home.  Mr. Morey and County Manager Granger both commented calls would be responded to and if needed, mutual aid would be requested.  Commissioner Lane made a motion to adopt the Resolution for EMS subject to the renewal provisions and final approval of the contract by Attorney Mills.  A second was provided by Vice Chairman Peterson.  All in favor, motion passed.          

 

County Manager Granger stated TTL conducted the lead and asbestos survey at the Training School on May 19th, 2014.  Their final report indicates lead based paint and asbestos is present throughout the school.  County Manager Granger stated an abatement plan needs to be developed and air monitoring will need to be conducted during the demolition process.  A motion to accept the TTL proposal for the abatement plan was given by Vice Chairman Peterson.  Commissioner Lane provided the second.  All in favor, motion passed.  

 

County Attorney Mills provided an amended Timber Ordinance changing the requirements for the entrance and/or exit of the harvesting site.  If the harvesting site is located on a dirt road and joins another dirt road (dirt to dirt), gravel will not have to be purchased and placed at the entrance/exit.  Entrances and/or exits that are dirt to pavement or pavement to pavement will require gravel.  Damages to roads will have to be repaired at the expense of the harvester.  Commissioner Lane made a motion to amend the Timber Ordinance, Commissioner Culverson provided the second.  All in favor, motion passed.

 

County Manager Granger stated the floating docks were installed at Spring Creek Park.  The parking lot will be repaired and a sealant will be applied.  The County is working on the overflow parking area.  Additional lighting will be added around the ramp area and in the overflow parking area. 

 

County Manager Granger stated she and Chairman Orrick met with Mayor Ponder, City Manager Hampton, and Mayor Ronnie Ingram on June 2, 2014 to discuss SPLOST V.  The main topics discussed were funding for the Industrial Development Authority and Fire Station funding.  The next meeting has not yet been scheduled.  Chairman Orrick stated this is not a new tax; it is a continuation of the current tax that helps the City and County. 

 

County Manager Granger stated the overtime report indicates a total decrease in overtime of 1,470 hours or $18,984 for FY14 as compared to FY13.  The copy of the purchasing log was provided to the Board and County Manager Granger stated she did not have any purchases for the month. 

 

New Business:

 

County Manager Granger requested the Board vote on including commissioners in the benefit plans offered to county employees effective July 1, 2014.  Commissioner Culverson made a motion, a second was provided by Vice Chairman Peterson.  All in favor, motion passed. 

 

The next item on the agenda was wages.  Commissioner Lane made a motion to table the item until additional information could be researched.  Chairman Orrick made a second, all in favor, motion passed.

 

Announcements:

 

A workshop on Mosquito Management is being held in Adel on June 24, 2014.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion made by Commissioner Lane and a second by Vice Chairman Peterson.  All in favor, motion passed. 

 

 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on June 10th, 2014, approved by the Seminole County Board of Commissioners at a Regular Meeting held on July 8th, 2014.    

 

            Given under my official signature and seal of office, on this the 8th day of July, 2014.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)