MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JULY 8TH, 2014

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, July 8th, 2014 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger. 

                           Agenda items were discussed prior to the Regular Meeting.  No action was taken.

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JULY 8TH, 2014

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, July 8th, 2014 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Orrick.   

 

The invocation was given by Chairman Orrick followed by the Pledge of Allegiance. 

 

Roll call was conducted and a quorum was established.

 

Submission of Financial Statements and Minutes:

The financial report for May 2014 was approved on a motion by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

The minutes from the Regular Monthly Meeting held on June 10th, 2014, Executive Session held on June 10th, 2014, and Called Meeting on June 17th, 2014, were approved on a motion by Vice Chairman Peterson and a second by Commissioner Lane.  All in favor, motion passed. 

 

Citizens Request:

 

Ms. Kay Brooks, Executive Director of Albany Area Community Service Board (doing business as Aspire Behavioral Health and Developmental Disabilities), provided handouts to the Board and discussed the services Aspire is providing to Seminole County through their community support team.  As of July 1st, 2014, the Pataula Circuit Judicial Accountability Court received funding to implement services for Seminole, Early, and Miller counties utilizing Aspire.  Aspire will also provide transportation to the facility in either Miller or Early County for residents participating in the program.    

 

County Officer and Constitutional Officer Request:

 

Road Department Superintendent Bobby Aiken requested the Board to approve disposal of a 2001 ambulance that has been out of service several years due to electrical and transmission problems.   A motion was made by Commissioner Lane to dispose of the ambulance using govdeals.com; a second was given by Vice Chairman Peterson.  All in favor, motion passed.

 

Sheriff Heath Elliott updated the Board on the new gun laws recently passed and his concerns about courthouse security. Sheriff Elliott stated private business owners can post notices indicating guns are not allowed at their place of business; however, a government agency or courthouse must have security and a screening checkpoint.  Currently, anyone who walks in the courthouse with a gun can’t be confronted by law enforcement unless they create a situation that warrants a cause for concern.  Commissioner Lane requested Sheriff Elliott formulate a plan to submit to the Board.

 

County Attorney Status Report:

 

County Attorney Mills provided a status report to the Board.  A Declaration of Condemnation to obtain right of way property for Clem Copeland Road was provided to the Board for signatures. Attorney Mills stated Mr. Raleigh Rollins was hired by ACCG to represent the county in a lawsuit pertaining to an ambulance wreck.  Attorney Mills requested the Board determine if he should be added as additional counsel on the case.  Commissioner Lane made a motion to add Mr. Mills as counsel and a second was given by Commissioner Culverson.  All in favor, motion passed.  Attorney Mills discussed the preparation of the referendum for Sunday sales of alcohol and consumption on premises.         

 

Old Business:

 

County Manager Granger provided a revised Resolution for the distribution of D.A.T.E. funds indicating 75% of current and future proceeds will be given to Judge Bishop as voted on at the June Regular Meeting.  A motion to accept the Resolution was given by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated Mid Georgia Ambulance started providing emergency medical services on July 1, 2014.  All employees who applied were hired and given substantial pay increases.  The truck at the lake will be staffed 14 hours per day, 8:00 a.m. until 10:00 p.m.  County Manager Granger stated she purchased a carport to house the ambulance at the lake substation and additional wiring will need to be installed at both EMS locations.  County Manager Granger stated the transition was very smooth and morale was much better.    

 

County Manager Granger stated an article would be published in the Donalsonville News regarding the recycling efforts by the county; however, we still have residents putting household garbage in the containers.  County Manager Granger indicated additional articles will be put in the newspaper and fliers will be provided at the recycling locations to assist in educating the public on what can be recycled.  The inmate crew is handling transportation and emptying the containers at the Bainbridge Service Center. 

 

County Manager Granger stated TTL was working on the abatement plan for the asbestos removal at the Training school.  The Board was provided with a quote in the amount of $7,600 from TTL for oversight personnel required to be present during the asbestos removal.  A motion to accept the quote was given by Commissioner Lane and a second was given by Vice Chairman Peterson.  All in favor, motion passed.

 

County Manager Granger stated a final inspection was conducted on June 24th, 2014 at Spring Creek Park.  Present were Commissioners Lane and Culverson, Memphis Vaughn and Don Morgan from the Corp of Engineers, Steve Julian from Hatcher Tractor Company, Rob Weller from the Department of Natural Resources, Engineer Stacy Watkins, County Manager Granger, and Road Superintendent Bobby Aiken.  Various problems with the concrete walkways and dock system were identified during the inspection process.  Engineer Watkins stated the project was built to the specs provided by The Genesis Group and approved by the Board and Corp.  However, according to Gator Docks Company, this type dock system is actually designed for a coastal application where water levels fluctuate five to six feet.

 

Gator Dock provided a quote of approximately $5,600 each for gangways that should be added to the floating dock, or wooden gangways can be built, a total of four is needed.   County Manager Granger stated all of the concrete work will need to be torn out and redone due to undermining and cracks, and the sidewalks should be built up with curbing for erosion control and to divert runoff from the parking lot.  County Manager Granger and Road Superintendent Aiken with work with Mr. Watkins to determine the costs associated with correcting the issues identified and completion of the project.   

 

Chairman Orrick asked Attorney Mills about the failed design and the accountability of The Genesis Group.  Mr. Mills stated he would need to read the contract and speak with Engineer Watkins before he could comment on the issue.

 

County Manager Granger stated she and Chairman Orrick attended a SPLOST V meeting with Mayor Ponder and City Manager Hampton on July 2, 2014.  Discussed during the meeting was funding for the city/county fire department facility located in Donalsonville and funding for the Industrial Development Authority.  The average SPLOST IV county portion of collections for FY14 is approximately $60,000.  The average for 65 months of collections is $63,524.  A list of SPLOST V projects was provided to the Board for review.  Items included are Sheriff’s Office & Jail, EMS, VFD Equipment and Gear, Fire Department Facilities, Recreation Program Improvements, Buildings & Grounds, Road Department Purposes, Sealy’s and Spring Creek Park, Courthouse Annex, Industrial Development Authority, Rescue Unit, and Code Enforcement.  A motion to approve the list of projects was made by Vice Chairman Peterson and a second was given by Commissioner Lane.  All in favor, motion passed.  County Manager Granger stated additional meetings with the cities of Donalsonville and Iron City will be held to finalize the referendum and intergovernmental agreements. 

       

New Business:

 

County Manager Granger stated ACCG requested the appointment and adoption of a Resolution for a Legislative Coordinator for the county.  Commissioner Culverson was nominated by Vice Chairman Peterson and seconded by Commissioner Lane.  All in favor, motion passed.  Commissioner Culverson accepted the nomination. 

 

County Manager Granger stated LMIG funding for FY15 is $274,137 for resurfacing or a paving project.  Roads previously identified by Engineer Watkins in need of immediate repairs are Ash Crossing, Burke Road, Canaan Odom Road, and Swanner Road.  Road Superintendent Aiken requested additional time to look at the roads and he will make a recommendation to the Board at their next meeting.    County Manager Granger reminded the Board we are still awaiting notification on our CDBG project and that we also have the paving project on Clem Copeland that will require matching funds. 

 

County Manager Granger discussed the formation of a Seminole County Rescue Unit and utilization of the surplus ambulances.  Shelia Williams stated she spoke with EMA Director Brooks and recommended contacting him for information regarding the federal regulations required for formation of a rescue unit.  Commissioner Lane made a motion to decommission the surplus ambulances and relocate them to a secure location and for County Manager Granger to contact the state EMA regarding the requirements for formation of a rescue unit.  A second was given by Vice Chairman Peterson.  All in favor, motion passed. 

 

A motion to enter into Executive Session to discuss potential litigation was given by Commissioner Culverson; a second was given by Chairman Orrick.  All in favor, motion passed.

 

A motion to end the Executive Session was given by Commissioner Lane and a second by   Vice Chairman Peterson.  All in favor, motion passed.  No action was taken during the Executive Session.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Lane and a second by Vice Chairman Peterson.  All in favor, motion passed. 

 

 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on July 8th, 2014, approved by the Seminole County Board of Commissioners at a Regular Meeting held on August 12th, 2014.    

 

            Given under my official signature and seal of office, on this the 12th day of August, 2014.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)