MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

MONDAY, AUGUST 18TH, 2014

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Monday, August 18th, 2014 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

                           Agenda items were discussed prior to the Regular Meeting.  No action was taken.

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

MONDAY, AUGUST 18TH, 2014

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Monday, August 18th, 2014 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Orrick.

 

The invocation was given by Commissioner Lane followed by the Pledge of Allegiance. 

 

Roll call was conducted and a quorum was established.

 

County Manager Granger requested to amend the agenda to include Recycling under Old Business.  The request was granted on a motion by Commissioner Lane and a second by Vice Chairman Peterson.  All in favor, motion passed.

 

Submission of Financial Statements and Minutes:

The financial report for June 2014 was approved on a motion by Commissioner Lane and a second by Vice Chairman Peterson.  All in favor, motion passed.

 

The minutes from the Regular Monthly Meeting held on July 8th, 2014, Executive Session held on July 8th, 2014, Called Meeting held on July 28th, 2014, and Called Meeting held on August 11th, 2014 were approved on a motion by Commissioner Lane and a second by Vice Chairman Peterson.  All in favor, motion passed. 

 

Citizens Request:

 

Mr. Jimmy Adamson addressed the Board on behalf of Friends with Jesus, Inc. regarding the establishment of a Friendship House of Jesus in Donalsonville in response to requests he has received from several residents.  Mr. Adamson requested the Board donate property to the Friendship House where the Rambeau Gymnasium and Training School are located.  The plans are to construct a new facility for classrooms, install commercial playground equipment, renovate the gymnasium, and beautify the property around the gym.  The request is for 8.5 acres of the 15 acre property.  The initial start-up program will begin with 100 children and the gym can accommodate this amount of kids.  County Manager Granger asked if this was a collaborative effort with other faith based groups already established in the county, Mr. Adamson stated yes.  Councilman Mitch Blanks stated the recreational basketball program could be incorporated into the program and expanded.  Commissioner Lane recommended everyone interested take a look at the property to see exactly what area is being requested.  Mr. Adamson stated the Board is welcome and encouraged to visit the facility in Bainbridge.  Commissioner Lane made a motion to table the item and a second was made by Commissioner Culverson.  All in favor, motion passed.      

 

      

Mr. Franky Jackson questioned the Board about tearing down the lunchroom and auditorium areas of the Training School.  Commissioner Lane stated the vote had already been taken and the entire school was going to be demolished.  Mr. Jackson then requested the Board donate the bricks to his ministry.  Commissioner Lane and Chairman Orrick both agreed the Board would take that under consideration, however, there is a concern regarding contamination of the bricks. 

 

Mr. Charles Williams of the Workforce Investment Board provided an update to the Board on the recent Act passed July 22nd, 2014.  The Workforce Investment Act was replaced with the Workforce Investment Opportunities Act and will be phased in over the next few years.  It provides states and local areas flexibility to collaborate across systems to better address the employment needs of employers and develop a talent pool to place job seekers in these jobs.  The Act provides stronger alignment of workforce systems and economic development.  Different services will be provided at a one stop service for occupational skills training, tuition payments, work experience such as basic internships, and on the job training.  Mr. Williams stated the program is measured on performance and all nine performance measures are being met or exceed expectations.  Mr. Williams stated his appreciation to Commissioner Lane for serving as CLEO, Chief Local Elected Official. 

 

County Officer and Constitutional Officer Request:

 

Road Department Superintendent Bobby Aiken informed the Board the surplus tractor auctioned on govdeals.com sold for $25,100.  Also, the new motor grader and sloper were delivered August 18th, 2014.     

 

Mr. Travis Brooks, EMA Director and Fire Chief, requested approval to purchase turnout gear for two Iron City volunteers, Will Owen and Jim Shingler.  A motion was given by Commissioner Williams to purchase the turnout gear for approximately $1,400 each; a second was given by Commissioner Lane.  All in favor, motion passed.

 

Chief Brooks provided handouts for the Board regarding the laws and regulations for formation of a rescue unit.  The Board will review the information and discuss at the next regular meeting.

 

County Attorney Status Report:

 

County Attorney Mills was unable to attend the meeting.  County Manager Granger provided a copy of his updated status report and discussed items 2 and 11 regarding a tax credit property and the pending mediation and arbitration.  Attorney Mills previously sent a letter indicating a need for substitute counsel to represent the Board of Assessors.  Commissioner Lane suggested meeting with the BOA; however, County Manager Granger stated the Tax Assessors and BOA have both stated they prefer to hire Walter Elliott for representation.  A motion was given by Commissioner Lane to hire Walter Elliott with a second by Commissioner Culverson.  All in favor, motion passed.    

 

Old Business:

 

County Manager Granger stated approximately 95% of Fish Pond Drain has been sprayed from Old Jakin Road to Hwy 285. 

 

County Manager Granger stated the recycling program is running much more efficiently with the new schedule and utilizing inmate labor to empty the containers.  The Methodist Church has indicated they may discontinue use of the recycling trailers purchased for collection of vegetable cans to support the backpack program.  County Manager Granger requested the Board decide if the collection of cans should continue with the County being responsible for recycling the cans or suspend the program.  Commissioner Lane indicated there may be another group interested in taking over the project.  Councilman Blanks requested the Board table the item until he could do some research.         

 

County Manager Granger stated she received the abatement plan from TTL for the Training School.  A certified instructor will need to provide training for proper removal and handling of the asbestos prior to starting the demolition.  County Manager Granger stated the lead based paint presents another issue with contamination of the bricks that were going to be used for crush and run. 

 

    

 

 

County Manager Granger updated the Board on Spring Creek Park.  The plan to correct outstanding issues consists of pushing the docks out 12 to 20 feet, repositioning the connecting dock in the center, and redoing the concrete sidewalks and adding curbing to divert water from the parking area to prevent erosion.  Gangways can be added as well at a cost of $5,600 each. County Manager Granger stated the cost of the project has exceeded the original budget and this additional work will add another $40,000.  Commissioner Lane made a motion to disregard the gangways, go out 12 feet with the concrete and add curbing, take the cross piece that connects the two center docks and extend one of the other docks, and hire Hatcher Tractor Company to complete the project. Chairman Orrick provided the second, all in favor, motion passed.  The timing to complete the project will be 60 – 90 days.

 

County Manager Granger provided the Board an updated SPLOST V spreadsheet with adjusted amounts based on population from the 2010 census.  The breakdown is Donalsonville, $2,163,050, Iron City, $253,035, and County, $4,708,915, totaling $7,125,000 of anticipated revenues.   

 

County Manager Granger stated the Board previously signed the Declaration of Condemnation for heir property on Clem Copeland Road.  County Manager Granger stated LMIG funds for FY15 may need to be utilized along with LMIG FY13 for funding this project rather than a resurfacing project.  The project is on hold awaiting Attorney Mills completing the condemnation process and therefore can’t be put out for bid.  LMIG requires a 30% match from the county for resurfacing or paving projects.  Other roads in need of resurfacing are Burl Lane Road, Phil Spooner Road, Ash Crossing Road, and Harrell Moye Road.  No action was taken pending direction from Attorney Mills regarding completion of the condemnation process.

 

New Business:

 

County Manager Granger stated she had been in contact with ISO regarding the schedule for the county evaluation for fire protection services.  Due to the urgency of situation with the city of Donalsonville, SPLOST V, and the lack of information regarding the Hwy 39 proposed volunteer fire department, ISO agreed to reschedule our evaluation for October 15, 2014.  Mr. Stokes and Mr. Morash from ISO indicated the evaluation conducted for the city of Donalsonville did not include any of the county equipment housed at their facility; however, Iron City VFD was included due to the automatic aid agreement between Donalsonville and Iron City.    

 

Announcements:

 

October 8th – 10th, 2014, ACCG Leadership Conference in Athens.

September 7th – 9th, 2014, Clerk training in Athens.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on August 18th, 2014, approved by the Seminole County Board of Commissioners at a Regular Meeting held on September 9th, 2014.    

 

            Given under my official signature and seal of office, on this the 9th day of September, 2014.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)