MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, OCTOBER 14TH, 2014

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, October 14th, 2014 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.  Vice Chairman Peterson was absent.

                           Agenda items were discussed prior to the Regular Meeting.  No action was taken.

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, OCTOBER 14TH, 2014

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, October 14th, 2014 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.  Vice Chairman Peterson was absent.

 

The meeting was called to order by Chairman Orrick.

 

The invocation was given by Commissioner Lane followed by the Pledge of Allegiance. 

 

Roll call was conducted and a quorum was established.

 

Mrs. Margo Harrell of Burke, Worsham, and Harrell presented the Board with FY14 Audit results.  A management letter included with the audit outlined minor problems including a lack of segregation of duties and some departments were over budget; however, overall expenditures were less than budgeted.  Mrs. Harrell presented a three year engagement letter for BW&H to continue providing auditing services.  A motion to accept the audit was given by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.  A motion to accept the three year engagement letter for audit services was given by Commissioner Lane with a second by Commissioner Williams.  All in favor, motion passed.  Chairman Orrick thanked Mrs. Harrell for her professionalism and thorough work she has provided to the County.    

 

A motion to enter into Executive Session to discuss a legal matter was given by Commissioner Lane with a second by Commissioner Culverson.  All in favor, motion passed.

 

A motion to end the Executive Session and enter back into Regular Session was given by Commissioner Lane with a second by Commissioner Culverson.  All in favor, motion passed.  No action was taken.

 

Submission of Financial Statements and Minutes:

The financial report for August 2014 was approved on a motion by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

The following minutes were approved on a motion by Commissioner Lane and a second by Commissioner Williams:  Regular Monthly Meeting held on September 9th, 2014; Public Hearings held on September 25th, 2014; Public Hearing held on October 2nd, 2014; and the Called Meeting on October 2nd, 2014.  All in favor, motion passed. 

 

A motion to amend the minutes from February 28th, 2014 was given by Commissioner Lane and a second by Commissioner Williams, all in favor, motion passed.

 

County Officer and Constitutional Officer Request:

Due to Sheriff Elliott being out of town, Investigator Dale Swanner addressed the board regarding their prior request of entering into a contract with Southern Correctional Medicine.  Ms. Kelly Thrift stated the new proposal would provide a LPN onsite from 8 am until 2 pm Monday through Friday and someone on call 24/7, and visits by a doctor, registered nurse, or physiciansí assistant several times per month.  Ms. Thrift indicated the cost of medications, with the exception of HIV meds, are included in the price of $78,000 annually.    Commissioner Culverson made a motion to table the item until further review.  A second was given by Commissioner Williams.  All in favor, motion passed.       

 

Investigator Swanner provided quotes for the purchase a patrol vehicle.  Based on the cost and immediate availability of a Chevrolet Tahoe, Commissioner Lane made a motion to accept the bid from Brannen Motor Company at a cost of $30,250 funded by the general fund to be repaid once the USDA grant/loan proceeds have been received.  A second was provided by Commissioner Culverson, all in favor, motion passed. Commissioner Lane made a motion to mark and equip the vehicle as required with a second by Commissioner Culverson.  All in favor, motion passed.     

 

Code Enforcement Officer Mark Hawkins stated property owner Mr. Edmunds requested naming two private roads off Cypress Pond / Reynolds Landing Road (spur off of Buddy Adams Parkway).  Commissioner Lane made a motion to accept the names of the private lanes as Buck Lane and Cove Drive as requested, with the owner being responsible for maintaining the roads and erecting road signs for 911 purposes.  Chairman Orrick provided the second, all in favor, motion passed.

 

Mr. Hawkins informed the Board a Zoning Meeting was held prior to the Regular Meeting to discuss rezoning for a solar field owned by APGG.  Mr. Hawkins stated all required notices were run in the paper and the Zoning Board requests the property be rezoned from agriculture to industrial.  Attorney Mills will prepare a Resolution for the property to be presented at the next meeting.

     

County Attorney Status Report:

 

County Attorney Mills provided an updated status report to the Board.  Clem Copeland Road condemnation of heir property has been filed and title to the property has been obtained.  Attorney Mills will provide paperwork regarding the solar fields at the next meeting.  The Resolution for Friends with Jesus is being prepared for the gym property.

 

Old Business:

 

County Manager Granger stated she, Chairman Orrick, and Commissioner Lane attended a meeting on September 17th, 2014 with the Development Authority and representatives from Friends with Jesus.  The Development Authority voted to accept the gym property from the county and enter into a long term lease agreement with Friends with Jesus.  Attorney Mills indicated he changed his mind from deeding the property to the Development Authority and instead enter into a long term lease agreement with the Development Authority.  A motion to adopt a Resolution including a lease agreement with the Development Authority was given by Commissioner Lane and a second was given by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated a variance is still needed for the Fox property leased by the Office of Solar Development.  Attorney Mills stated he would prepare the variance for the next meeting.    

 

County Manager Granger stated the LMIG 15 project, Ash Crossing Road, was submitted to the Department of Transportation on October 14th, 2014 for their review.

 

County Manager Granger informed the Board the scoring process for the CDBG project, Leon Barber Road, had been completed.  The highest scores were awarded to Bob Roberson for administrative services and Watkins & Associates for engineering services, based on their experience with and knowledge of our county.  A motion to award the contract for administrative services to Bob Roberson and award the engineering contract to Watkins & Associates was made by Commissioner Lane with a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated a meeting was held September 16th, 2014 with Mr. Tom Fowler from the Albany office EPD.  Mr. Fowler stated Fish Pond Drain is designated as a perennial stream and there is no way the drain can be reclassified.  Various approvals and permits (wetlands, buffer variance, and land disturbance) are required from EPD, US Fish and Wildlife, and the Corp of Engineers before any work can begin.  A buffer area of 25í along each side of the drain is where equipment can be located to clean the drain; no equipment can be in the drain.  Chairman Orrick stated he would speak with property owners to obtain the remaining easements required along the drain. 

 

County Manager Granger stated the pilings and sidewalks at Spring Creek Park had been completed.  Cleanup of the grounds is underway and the project completion date is November 15th, 2014.  A dedication ceremony will be scheduled and the media will be notified to publish an invitation to citizens.  Representatives from the Department of Natural Resources and Governorís office will be attending as well.

 

County Manager Granger provided an update from Mr. Ken Morey, Operations Director of Mid Georgia Ambulance.  MGA has participated in several community events and activities since June, 2014.  MGA also purchased six jump bags for first responders and restocked all supplies from jump bags already in use.  A first responder training class has been tentatively scheduled for January, 2015.  Also, all paramedics will be trained to perform pediatric ALS; this is a MGA requirement.

 

 

County Manager Granger stated she and Commissioner Lane visited the property owned by Mr. Jeff Crews on Nichols Subdivision Road.  Mr. Crews previously requested the Board provide a useable driveway to enter and exit his property.  Following their inspection of the driveway, County Manager Granger requested Mr. Crews obtain a quote for installation of a driveway.  Mr. Crews submitted a quote from D&G Floyd Farms, Inc. in the amount of $1,500.  Commissioner Lane stated the driveway had a steep incline and agreed it should be fixed.  Commissioner Lane made a motion for County Manager Granger to get a quote from D&G for installation of the driveway with the County providing the materials, Commissioner Culverson made a second.  All in favor, motion passed. 

 

County Manager Granger stated the SPLOST IV recycling project was complete, however,   Mr. David Maxwell, representing the Betterway Group, had requested partnering with the County to provide additional containers for collection of cans. Commissioner Lane requested Mr. Maxwell address the Board with their plans and what his expectations are for the County. 

 

County Manager Granger stated she had been in contact with Warden McCoy and is currently waiting on information on a contractor familiar with lead based paint abatement.  This project has been on hold due to working on the millage, amending the budget, and submission of the digest.

 

County Manager Granger provided a copy of a letter from Congressman Sanford Bishop to Lt. General Bostick regarding hydrilla in Lake Seminole.  Chairman Orrick stated we should continue our efforts in keeping Michael Bryant and Congressman Bishop involved and invite them to take a personal tour of the lake.  Congressman Bishop is also on the Appropriations Committee.

 

County Manager Granger stated two bids were received for striping and signage project.  Peek Paving submitted a bid of $111,303 and Mid State Constructing and Striping.  Based on the past performance of Peek Paving and the lowest bid, the contract was awarded to Peek Paving.    

 

New Business:

 

County Manager Granger provided an alcohol application for Faith Dugan.  All requirements for the permit were met.  A motion to approve the permit was given by Commissioner Culverson.  A second was given by Chairman Orrick.  All in favor, motion passed. 

 

County Manager Granger stated the south end of Brackin Road has developed a steep drop off and the shoulder is continuing to deteriorate, possibly causing the road to eventually collapse.  County Manager Granger requested hiring Stacy Watkins to perform the engineering work for repairing the road and also close one lane of traffic until repairs can be made.  Commissioner Lane made a motion to hire Stacy Watkins to perform the engineering work to include installation of a box culvert and guard rail, and also to temporarily close one lane of traffic.  A second was given by Commissioner Williams.  All in favor, motion passed.

 

County Manager Granger stated the next Regular Meeting is scheduled for November 11th, on Veteranís Day.  A motion to move the meeting to November 18th, 2014 was made by Chairman Orrick with a second by Commissioner Williams.  All in favor, motion passed.

County Manager Granger stated Iron City Fire Chief Phillip Hornsby requested turnout gear for Thomas Dilmore, Jessica Richardson, and Joseph Barber.  Two sets are expiring this month and the other expires next month.  Also helmets are needed for Hank Bagwell, Jim Shingler, Will Owen, and Jeffrey Lawson.  A motion to purchase the items for Iron City VFD was made by Commissioner Williams with a second by Commissioner Lane.  All in favor, motion passed.

 

Announcements:

 

ISO Evaluation October 15th, 2014

Harvest Festival Parade October 18th, 2014

ACCG Property Evaluation October 20th, 2014

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on October 14th, 2014, approved by the Seminole County Board of Commissioners at a Regular Meeting held on November 18th, 2014.    

 

            Given under my official signature and seal of office, on this the 18th day of November, 2014.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)