MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MARCH 10TH, 2015

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, March 10th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MARCH 10TH, 2015

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, March 10th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Orrick.

 

Vice Chairman Peterson gave the invocation followed by the Pledge of Allegiance.

 

Roll call was conducted and a quorum was established.

 

Submission of Minutes:

The financial report for January 2015 was tabled on a motion by Chairman Orrick and second by Commissioner Lane.  All in favor, motion passed.

 

The following minutes were approved on a motion by Commissioner Lane and a second by Commissioner Culverson:  Regular Meeting held on February 10th, 2015, Called Meeting held on February 26th, 2015.  All in favor, motion passed. 

 

Citizens Request:

 

Mrs. Beverly Burke addressed the Board regarding sponsorship of bass tournaments held at Lake Seminole.  Mrs. Burke requested $6,000 to provide banquets for two or possibly three tournaments.  Chairman Orrick stated the Board would take her request under consideration during the upcoming budget work sessions.

Mr. Dakin Spain and Ms. Kate Neely of Solar Development and Mr. Pat Hutchinson requested the Board provide clarification of their prior approval allowing installation of a power line to be installed under or over Pool and Old Jakin Roads.  Since a third project was awarded to Solar Development a line is required to interconnect with the other two solar fields and will need to be run underground on Old Jakin Road.  Attorney Mills commented some changes were needed in the easement documents.  Ms. Neely stated the line would be buried at least 36 inches below the ditch and would be in compliance with 2011 electrical code.  Mr. Hutchinson indicated the work would take approximately one week to complete.  Commissioner Lane made a motion to grant the easement allowing an underground or overhead power line on Old Jakin Road or Pool Road to accommodate the third solar field, Vice Chairman Peterson provided the second.  All in favor, motion passed. 

 

 

County Officer and Constitutional Officer Request:

 

Tax Commissioner Leslie Johnson provided a request to refund erroneous tax payments.  A motion to approve the request was given by Commissioner Lane and a second was given by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated the second demo of the Crafco Magnum Spray Patcher will be rescheduled to allow the Board an opportunity to see the equipment in operation.  County Manager Granger also stated the new limb cutter and tractor had been delivered and is in operation.

 

County Manager Granger provided three quotes for the purchase of a truck for Code Enforcement Officer Hawkins as approved in SPLOST V.  Commissioner Lane made a motion to accept the low bid from Cass Burch Automotive in the amount of $27,977 for a 2014 Dodge Ram.  A second was given by Commissioner Williams, all in favor, motion passed.  Proceeds from SPLOST IV will be used to purchase the truck and will be reimbursed once SPLOST V revenues are received.

  

County Attorney Report:

County Attorney Mills provided an updated status report and discussed the outstanding items.  Mr. Mills stated Friendship Crossing has agreed to mediate on April 1 in Thomasville with Attorney Will Sanders as the mediator.  A proposed nuisance ordinance was provided to the Board for review.  A motion to table the ordinance was made by Commissioner Culverson and a second by Vice Chairman Peterson.  All in favor, motion passed.  Mr. Mills stated the Freeport issue with American Peanut Growers Groups falls directly on the taxpayer, no one else.  County Manager Granger asked if the Board of Commissioners had any authority to waive taxes, Mr. Mills responded it is possible only if facts prove it was erroneously or illegally collected or assessed.  Since there was no Freeport application submitted by the tax payer, the burden falls directly on them.   

 

Old Business:

County Manager Granger requested the Board consider suspending the recycling project since the containers continue to be used to dispose of household garbage and medical waste.  Funding for recycling was included with SPLOST IV; however, there was no plan for proper implementation.  The inmates are currently handling disposal of the container contents, and most of it ends up at the transfer station because of contamination.  County Manager Granger proposed forming a committee to address the recycling efforts and start small, maybe with one item such as cardboard.  County Manager Granger stated the midtown shopping center is an embarrassment; it has become a dumping site sorer because people are stacking up bags of trash around the containers.  Chairman Orrick stated the ordinance regarding disposal of household garbage should be strongly enforced and impose fines for illegal dumping.  Commissioner Williams made a motion to suspend the program until a committee can be put together and a workable plan is developed with enforcement of our ordinances, fines for abuse, and proper surveillance, within a timeline of six months.  A second was given by Vice Chairman Peterson.  All in favor, motion passed. Commissioner Williams and Commissioner Culverson will co-chair the committee. 

 

County Manager Granger requested the Board approve a “free tire disposal” for citizens during the week of Earth Day during April.  Tires have been dumped throughout the county, along roadsides, in residential areas, streams, etc. and provide a breeding ground for mosquitos.  County Manager Granger will request assistance from local groups to assist in the cleanup.  Only tires without rims will be accepted.  A motion to approve the request was given by Vice Chairman Peterson and a second was given by Commissioner Williams.  All in favor, motion passed.  The dates of Saturday, April 18 and Monday, April 20 through Friday, April 24, will be “free days” for tire disposal at the Transfer Station.         

 

County Manager Granger stated the bid opening for Ash Crossing Road was held February 12th, 2015.  Only one bid was received and it was from Oxford Construction in the amount of $421,331.  LMIG funds plus our 30% match leaves a balance of approximately $65,000 to be funded from SPLOST IV and V.  A motion to accept the bid was made by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated the paving project for Clem Copeland Road and repair project on the south end of Brackin Road will be put out for bid during the month of April.  The bid opening will be prior to our May meeting.

 

County Manager Granger stated the SAP project is underway; however, striping has been suspended until weather conditions permit. 

 

County Manager Granger stated she spoke with Mr. Michael Stokes from ISO regarding including Spring Creek Volunteer Fire Department.  Mr. Stokes stated SCVFD is operated under a board of directors and is a separate entity.  In order to include the department with the county, the board would need to disband and the county would have to allow them to become part of the county force.  Commissioner Culverson stated the SCVFD fire district extends up to Buckhole Road.  Chairman Orrick commented a letter of automatic aid may assist with the process as it does with Iron City and Donalsonville.  Commissioner Culverson stated the Kendrick fire department in Decatur County was an option for a mutual aid agreement.  Chairman Orrick stated it would be worthwhile to determine the cost of adding additional firemen.  Commissioner Culverson stated the facility at the lake can be modified to house full time firemen.      

 

New Business:

County Manager Granger requested the Board set terms of office for the two new board positions recently added to the Board of Assessors.  An updated Resolution was provided indicating the term of office for Post 4 and Post 5 will be a three year term.  Ms. Gayla Barton and Mr. Wayne Worsham will serve a partial term until December 31, 2015 and will need to be reappointed for a full three year term.  The Resolution was adopted on a motion by Commissioner Williams and a second by Commissioner Culverson.  All in favor, motion passed.

 

The Amended and Restated Retirement Plan was presented to the Board and accepted on a motion by Vice Chairman Peterson and a second by Chairman Orrick.

 

Chairman Orrick provided a funding request from Early County for support of the CDBG proposal to redo the RYDC facility in Early County.  This item was tabled on a motion by Commissioner Lane and a second by Commissioner Culverson.

 

County Manager Granger prepared a Proclamation recognizing the Seminole County High School Boys Basketball Team winning the GHSA AA State Championship.  A motion to approve the Proclamation was given by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.  County Manager Granger requested purchasing signs to post at the county line acknowledging the State Championship.  The request was approved on a motion by Vice Chairman Peterson and a second by Commissioner Williams.  All in favor, motion passed.

 

A motion to enter into Executive Session to discuss a personnel matter was given by Vice Chairman Peterson.  A second was given by Commissioner Lane.  All in favor, motion passed.

 

A motion to end the Executive Session and enter back into Regular Session was given by

Vice Chairman Peterson.  A second was given by Commissioner Lane.  All in favor, motion passed.  No action was taken.

 

County Manager Granger presented her employment contract to the Board.  Commissioner Lane made a motion to accept the 2015 employment contract for County Manager Granger retroactive back to December 2014.  A second was given by Vice Chairman Peterson.  All in favor, motion passed.

 

Announcements:

The Chamber Annual Meeting is being held March 12th, at 7:00 p.m.

 

Annual Conference registration and reservations are complete.

 

A parade in honor of the SCHS Boys Basketball State Champions will be held on March 19th at 5:30 p.m.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Lane and a second by Vice Chairman Peterson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on March 10th, 2015, approved by the Seminole County Board of Commissioners at a Regular Meeting held on April 14th, 2015.    

 

            Given under my official signature and seal of office, on this the 14th day of April, 2015.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)