MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, APRIL 14TH, 2015

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, April 14th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.  Vice Chairman Peterson was absent.

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, APRIL 14TH, 2015

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, April 14th, 2015 in the Superior Courtroom located on the second floor of the Courthouse.  Those present were Chairman Chuck Orrick, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.  Vice Chairman Peterson was absent.

 

The meeting was called to order by Chairman Orrick.

 

The invocation was given by Code Enforcement Officer Mark Hawkins followed by the Pledge of Allegiance.

 

Roll call was conducted and a quorum was established.

 

Submission of Financial Statements and Minutes:

The financial report for January and February 2015 were approved on a motion by Commissioner Lane and a second by Commissioner Williams.   All in favor, motion passed.

 

The following minutes were approved on a motion by Commissioner Lane and a second by Commissioner Culverson.  Regular Meeting and Executive Session held March 10th, 2015.  All in favor, motion passed. 

 

Citizens Request:

 

Iron City Fire Chief Phillip Hornsby requested the county provide funding to purchase a stabilizer bar to be used when responding to accidents and signs to be used to notify drivers upon approaching accident or emergency scenes with a total cost of approximately $6,000.  Commissioner Lane made a motion to purchase the items using SPLOST IV funding; a second was given by Commissioner Williams.  All in favor, motion passed.  Chief Hornsby also mentioned the continued deterioration of Burl Lane Road.  County Manager Granger stated it was on the list for resurfacing, however, funds provided by the state only cover a couple of miles each year.      

 

County Manager Granger stated she had received a request from Mr. Waddell to scrape Driftwood Stables Road followed by a call from Mr. Hornsby indicating the road was private and the county had no responsibility in maintaining it.  County Attorney Mills stated the determination of whether or not the road was county owned and maintained depended on if it was on the official county map.  County Manager Granger stated she researched ownership of the road and called the state DOT office and was told by Ms. Jane Smith, State Transportation Data Administrator, that Driftwood Stables Road has never been on a county map going back as far as 1965, therefore, it is private.  Mr. Dallas Waddell and Mrs. Edwina Skipper discussed the history of the road and the fact that the county had been maintaining the road up until the past three years.  Mr. Jim Dozier stated he has farmland in the area and did not understand the ditching on one side of the road.  County Manager Granger stated there have been many issues regarding the Road Department working on private property dating several years back.  County Attorney Mills stated it is illegal for county employees to perform work on private property because of the liability exposure to the county and the use of county funds on private property.  Mrs. Granger stated she had no preference on the county obtaining the road; however, there are requirements that must be met before taking on additional roads. 

 

Mrs. Bobbi Hornsby, who owns property in the area, provided additional historical information regarding the road and stated that for many years her late husband, Mr. Percy Hornsby, paid county employees out of his pocket to scrape the road when they were in the area.  When Mr. Hornsby got sick, the pastures were planted with pine trees and he stopped paying to have the road scraped.  Mrs. Hornsby stated the road has always been a private road and was never county maintained at any time.  Commissioner Lane asked if the landowners were willing to give an easement to make it a county road.  Following a discussion, County Manager Granger stated she would be willing to assist in setting up a meeting with all property owners to discuss obtaining an easement; however, at this point it has been determined the road is private and the Road Department will not be maintaining the road. 

 

County Manager Granger stated a portion of Poston Road located at the sound end of the county was closed back in the 90’s; however, the minutes do not document the closure.  The property owner, Mrs. Gloria Franklin, originally requested the road be closed as it had become a dump site and an area for growing illegal plants.  The section of Poston Road showing on the GDOT map is and will remain county maintained.  The section that was previously closed will remain closed and will not be maintained by the county, as indicated on the GDOT map.  The purpose of discussing this topic is to have it properly recorded for future reference as needed.

 

Commissioner Williams updated the Board regarding her appointment with the DBHDD is changing from planning board member to advisory board member.  Commissioner Williams stated Seminole County is in dire need of more mental health services for our residents.  A service center is needed to deal with mental health crisis issues that are impacting our local hospital and Sheriff’s office as well as surrounding counties.   Commissioner Williams stated she voiced her concerns at the last DBHDD meeting as well as the fact we have no services in Seminole County.  Chairman Orrick stated law enforcement is getting bogged at the ER and the state is not responding to problems created by closing more and more mental health facilities.  Chairman Orrick thanked Commissioner Williams for her efforts.

 

County Officer and Constitutional Officer Request:

 

Road Superintendent Bobby Aiken provided a quote for a Crafco Magnum Spray Patcher.  Two demonstrations were previously provided for Commissioners to watch the machine in operation.  The price for the 2010 Crafco Sprayer with 123 operating hours is $57,000.  A motion to purchase the equipment based on a recommendation by Mr. Aiken using SPLOST IV funds was given by Commissioner Lane with a second by Commissioner Williams.  All in favor, motion passed.

 

Code Enforcement Officer Hawkins discussed a variance request regarding livestock and another regarding a hardship.  Both items will be brought before the Zoning Committee and will be readdressed at the next regular meeting. 

 

County Attorney Report:

 

County Attorney Mills discussed the mediation that was held April 1, 2015 with Seminole County Partnership Development regarding Friendship Crossing.  Those present representing the county was Ms. Gayla Barton, Mr. Joe Norman, County Manager Granger, Commissioner Lane, and Attorney Mills.  As a result of the mediation, values were adjusted for years 2011 to $1.1 million, 2012 to $1.1 million, 2013 to $800,000, and 2014 to $625,000 creating a refund in the amount of $30,600.  A follow up meeting was held with the Board of Assessors and they voted in favor of issuing the refund.  Commissioner Lane made a motion to approve the refund in the amount of $30,600; Commissioner Williams provided a second.  All in favor, motion passed.

 

County Attorney Mills stated he is awaiting approval of the agreement with Bainbridge State College regarding use of the Farmer’s Market for training purposes.

 

County Attorney Mills provided an easement regarding the current solar project.  A change in the amount of insurance required was requested and Attorney Mills made a recommendation to adopt the easement subject to the insurance request and ownership name change to HSH Donalsonville, LLC.  A motion to approve the easement document subject to the conditions presented by Attorney Mills was given by Commissioner Lane and a second by Chairman Orrick. All in favor, motion passed.

 

County Manager Granger requested direction from Attorney Mills regarding a shooting range.  The area in question was originally 50+ acres, however, it was subdivided in 2008 and the original owner retained 4 acres which has a private shooting range located within 150 yards of a residence and 10 feet off the property line.  Since the property was divided, the shooting range is now on the 4 acre section and is in violation of the county code which requires at least 20 acres.  Attorney Mills indicated there is no grandfather clause and the shooting range does in fact violate the 20 acre requirement and a citation should be issued to the owner and the shooting range be shut down. 

 

County Attorney Mills stated an appeal has been filed by Seminole Partnership for 2015 due to the new laws that have been enacted.  Attorney Mills indicated several counties had petitioned the court regarding the constitutionality of the new laws. 

 

The nuisance ordinance was tabled on a motion by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

 

Old Business:

 

County Manager Granger discussed the recycling project and requested the Board decide if they preferred to build a recycling facility, purchase equipment, and hire staff, or, find an individual or company to take over the program.  There is approximately $14,000 remaining in SPLOST IV for the project and SPLOST V does not include any funds for recycling.  Chairman Orrick stated his opinion was to find someone to handle the recycling and split the proceeds, allowing them the use of our containers, and then made a motion to that effect.  Commissioner Lane provided a second.  All in favor, motion passed.  Action on the item will start following completion of the budget process. 

 

County Manager Granger stated a preconstruction meeting for the Ash Crossing Road resurfacing project (LMIG) on April 2nd, 2015.  The notice to proceed was given April 6th, 2015.

 

County Manager Granger stated the Clem Copeland / Brackin Road project would be put out for bid this week.  The bid opening is scheduled for May 13th, 2015 at 11:00 a.m.

 

Chairman Orrick stated Congressman Bishop and a group of representatives from Seminole County toured Lake Seminole to observe the hydrilla problem.  Chairman Orrick stated a bacterium found in several lakes in Georgia has not been found in Lake Seminole and a UGA marine biologist is monitoring the lake.  Chairman Orrick stated Congressman Bishop was very engaged and expressed concern for the lake and indicated he would push to have more funds and resources dedicated to the Corp of Engineers to improve the conditions at Lake Seminole.  Commissioner Culverson added he felt very good with Congressman Bishop and he was able to see areas where carp had been introduced versus others areas that had not.  Commissioner Culverson stated he was glad the Board took the initiative to address the issue and has not dropped the ball.  Chairman Orrick also expressed appreciation to Mr. David Maxwell and Mayor Dan Ponder.

 

New Business:

 

County Manager Granger stated the parks being leased from the Corp require upkeep and maintenance at county expense.  Currently, the biggest issue is the bathroom facility at Sealy’s.  The cost to completely gut the bathrooms and replace all fixtures, doors, stalls, etc. and add a metal roof is approximately $20,000.  Any broken picnic tables or benches must also be replaced.  The plans for the new bathroom facility at Seminole State Park were requested, however, the cost exceeded $150,000.  Commissioner Culverson stated trash cans should be available at Sealy’s.  County Manager Granger stated some cans in the picnic area were removed due to people using the cans to dispose of household garbage.  Saunders Slough and Spring Creek Park passed the inspection process.  County Manager Granger stated the project at Spring Creek Park exceeded the projected cost; however, SPLOST V has $100,000 set aside for park upgrades.  An itemized list with costs to remodel the bathrooms will be provided to the Board at their next meeting.

 

County Manager Granger stated the a/c unit at the Senior Center dining room is not working.  One quote in the amount of $3,500 was presented; Commissioner Culverson stated he preferred we get additional quotes.  Due to the time sensitivity and the elderly population that frequently participates at the Senior Center, a motion to purchase a new unit was given by Commissioner Williams and a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated the ambulances are in need of batteries in order to keep them in running condition.  The ambulances are periodically driven; however, we now need to purchase batteries at a cost of $750.  Chairman Orrick stated he preferred we keep the newest ambulance for a rescue unit and declare the others surplus.  The item was tabled on a motion by Chairman Orrick and a second by Commissioner Lane until a value can be established for the two older trucks.  All in favor, motion passed. 

 

Announcements:

 

The ACCG Annual Conference is April 17 – 20, 2015.  All reservations and registrations have been processed.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on April 14th, 2015, approved by the Seminole County Board of Commissioners at a Regular Meeting held on May 12th, 2015.    

 

            Given under my official signature and seal of office, on this the 12th day of May, 2015.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)