MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JUNE 9TH, 2015

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, June 9th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JUNE 9TH, 2015

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, June 9th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Orrick.  

 

The invocation was given by Chairman Orrick followed by the Pledge of Allegiance.   

 

Roll call was conducted and a quorum was established.

 

Submission of Financial Statements and Minutes:

 

The financial report for April 2015 was approved on a motion by Commissioner Lane and a second by Commissioner Williams.  All in favor, motion passed.

 

The following minutes were approved on a motion by Commissioner Lane and a second by Commissioner Culverson:  Budget Work Session held May 12th, 2015, Regular Meeting held May 12th, 2015, Budget Work Session held May 18th, 2015, Budget Work Session held May 26th, 2015, Public Hearing held May 28th, 2015, and Called Meeting held on May 28th, 2015.  All in favor, motion passed. 

 

Citizens Request:

 

Ms. Gail Hinz discussed ATV traffic on Parkside Circle and a recent incident that occurred with a minor child driving an ATV with a two year old rider.  Attorney Mills responded the county does not deal with traffic violations and deferred to Sheriff Elliott.  Ms. Hinz requested “Slow Children at Play” signs be posted. 

 

County Officer and Constitutional Officer Request:

 

Sheriff Elliott discussed inmate health care and grievances being filed by inmates.  New quotes were requested.  Sheriff Elliott stated the replacement Charger will not be available until the end of July.    

 

Assistant Road Superintendent Richard Adams provided a list of surplus items for all departments.  A motion to dispose of the surplus items and post on govdeals.com was made by Commissioner Lane; a second was given by Vice Chairman Peterson.  All in favor, motion passed.

 

Code Enforcement Officer Mark Hawkins discussed the outstanding issue regarding miniature horses.  County Manager Granger stated she spoke with the President and Vice President of the American Miniature Horse Association as well as the Manager of Equine Health with the State of Georgia, Matt Thompson.  Mr. Thompson stated miniature horses are classified as livestock, even though they are considered pets by their owners and when used for therapy or as guide animals for mentally challenged or disabled people.  After explaining the situation to Mr. Thompson, he stated that miniature horses were herding animals and recommended allowing the owner to keep a pair for stability of the horses in the event the Board grants a variance.  The Zoning Board will meet again to discuss the information provided by Mr. Thompson.

 

County Attorney Report:

 

County Attorney Mills provided an updated status report and discussed the outstanding items.  Mr. Mills stated he has not been able to finalize the agreement with Bainbridge State College and Dean Ketterer regarding use of the training facility at the Farmers Market.  Mr. Mills stated he was unable to go forward with the declaratory judgment regarding the constitutionality of the amendment to the state code regarding the way taxes are assessed, creating a reduced valuation, due to the 2015 assessment notice already being mailed.  The Lowndes County case will be heard June 15, 2015. 

 

Old Business:

 

County Manager Granger stated the proposed Nuisance Ordinance was reviewed by the Board and approved as stated.  A motion to have the first reading for adoption was given by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.  County Attorney Mills provided the first reading.  A notice will be placed in the Donalsonville News and a Public Hearing will be held before the next regular meeting.  The second reading will take place in the Regular Meeting held in July and will be voted on for adoption or rejection.

 

County Manager Granger stated the bid opening for the Brackin Road / Clem Copeland project was held on May 21, 2015.  Two bids were submitted; Oxford Construction, $667,278.05 and Hatcher Tractor Company $607,040.12.  Engineer Stacy Watkins recommended awarding the project to the low bidder, Hatcher Tractor Company.    Commissioner Williams made a motion to accept the bid from Hatcher Tractor Company and hire Stacy Watkins as the Engineer.  A second was provided by Vice Chairman Peterson.  All in favor, motion passed. 

 

County Manager Granger stated the county was not awarded the Brownfield Grant.  Various construction companies will be contacted to request a quote for asbestos abatement and demolition of the training school. 

 

New Business:

 

County Manager Granger requested the Board consider submitting the Clem Copeland/ Brackin Road project as our FY16 LMIG project.  The Clem Copeland Project was previously approved for partial LMIG funding in 2013, however, the cost has exceeded the previous estimate.  In the event any funds are left, County Manager Granger requested resurfacing a section of Burl Lane Road or Burke Road.  A motion to submit the project as requested for FY16 LMIG funding was given by Vice Chairman Peterson and a second by Commissioner Williams.  All in favor, motion passed.  County Manager Granger will contact Stacy Watkins regarding which road is priority in the event some resurfacing can be done.  

 

County Manager Granger stated B S &A provided a presentation of their Accounting and Payroll Software.  Ron Johnson and Margo Harrell both attended and provided positive feedback regarding their product.  After reviewing their quote of $70,000, County Manager Granger requested a quote from Black Mountain to enhance the applications currently in use.  Black Mountain quoted a price of $7,000 to add the receipting module thereby eliminating several manual receipt books.  County Manager Granger also requested approval to install a credit/debit card machine in the office.  Based on the recommendation by County Manager Granger, a motion to purchase the Black Mountain receipting module for $7,000 and install the credit/debit card machine was made by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed. 

 

County Manager Granger stated she and Road Superintendent Bobby Aiken attended a meeting May 21, 2015 in Decatur County to discuss the inmate work crew.  Due to ongoing issues between Bainbridge and Decatur County, their service delivery strategies were reviewed and it was determined the cost to house, feed, and clothe an inmate is $13 per day.  The inmate crew and guard currently cost approximately $46,000 per year, which covers the cost of the guard, his benefits, etc.  Warden McCoy stated the cost for each inmate would be added to this base cost and will be calculated using a 7 day work week.  This would push the cost of the crew in excess of $80,000.  County Manager Granger stated she informed Warden McCoy the contract between Seminole and Decatur County would be terminating immediately as the increase in cost was not something the Board would support.  County Manager Granger requested the Board approve hiring two employees to replace vacant positions from 2014 that were being filled by the inmate crew.  A motion to officially terminate the inmate contract as of May 29, 2015 and hire two employees was made by Commissioner Lane with a second by Vice Chairman Peterson.  All in favor, motion passed. 

 

County Manager Granger stated she received a request from the Development Authority to issue an EIP loan to Kimberly Dawn Rizer, dba Bushel and a Peck Bakery and Café in the amount of $7,500 for 60 months at 5% interest.  A motion to approve the loan was given by Commissioner Lane and a second by Commissioner Williams.  All in favor, motion passed.  Attorney Mills will prepare the loan documents.

 

County Manager Granger stated the EMA office was relocated from the Donalsonville Fire Department to the EMS building on Hwy 84.  Director Travis Brooks requested guidance from the Board and a written agreement between the city and county regarding equipment housed at the fire department owned by the county.  The item was tabled on a motion by Commissioner Williams with a second by Chairman Orrick.  All in favor, motion passed. 

 

County Manager Granger provided a recommendation from Mrs. Betty Orange, chairman of the Southwest Georgia Regional Library Board, requesting appointment of Mr. Amos Sheffield and Mrs. Marsha Bond as replacements for Mrs. Corene Hamilton and Mrs. Martha Register.  The term starts July 1, 2015 and ends June 30, 2018.  A motion to approve the recommendation was made by Commissioner Culverson with a second by Vice Chairman Peterson.  All in favor, motion passed.        

 

County Manager Granger requested the Board approve several check processing changes, deadlines for payroll, accounts payable, and debit card use.  AP checks will be printed on Thursday of each week, payroll items are to be submitted by 9:00 a.m. on payroll Wednesday, and a user agreement will be required for anyone using the county debit card.  A motion to approve the changes was made by Commissioner Culverson and a second was given by Chairman Orrick.  All in favor, motion passed.

 

Announcements:

 

Commissioner Culverson requested we continue to work on a solution for mosquito control in the county.  County Manager Granger provided a flier announcing a mosquito spraying seminar being held in Albany on June 25, 2015.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Vice Chairman Peterson and a second by Commissioner Williams.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on June 9th, 2015, approved by the Seminole County Board of Commissioners at a Regular Meeting held on July 23rd, 2015.    

 

            Given under my official signature and seal of office, on this the 23rd day of July, 2015.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)