MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, SEPTEMBER 8TH, 2015

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, September 8th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, SEPTEMBER 8TH, 2015

6:00 P.M.

              

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, September 8th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Orrick.  

 

The invocation was given by Chairman Orrick followed by the Pledge of Allegiance.   

 

Roll call was conducted and a quorum was established.

 

Submission of Financial Statements and Minutes:

The financial report for July 2015 was approved on a motion by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

The following minutes were approved on a motion by Commissioner Lane and a second by Commissioner Culverson: Regular Meeting held August 11th, 2015.  All in favor, motion passed. 

 

Citizens Request:

Ms. Marietta Small who resides at 3916 Clem Copeland Road reiterated the need for a Verizon tower at the south end of the county due to poor reception.  Chairman Orrick stated he has similar issues with phone service in his neighborhood and agreed that another tower was needed.  Vice Chairman Peterson stated she contacted Verizon and was told it was a budget issue and customers can purchase a $249 network extender to help with better service in that area of the county.       

 

County Officer and Constitutional Officer Request:

 

Road Superintendent Bobby Aiken and Mr. Kevin Hester of Flint Equipment presented the Board with trade in options at 2.29% interest for the following equipment nearing the end of their 5 year lease/purchase agreement: 2011 12M Caterpillar Motor Grader and 2011 John Deere 310SJ Backhoe.  Commissioner Lane made a motion to trade in the 2011 Caterpillar Motor Grader and enter into a 5 year lease/purchase agreement for a 2016 670G John Deere Motor Grader and County Manager Granger to compare interest rates with financing through ACCG; a second was given by Vice Chairman Peterson.  All in favor, motion passed.  Commissioner Williams made a motion to trade in the 2011 John Deere 310SJ Backhoe and enter into a 5 year lease/purchase agreement for a 2016 John Deere 310SL Backhoe Loader and County Manager Granger to compare interest rates with financing through ACCG.  A second was given by Commissioner Culverson.  All in favor motion passed.  An additional Rome GS16D Sloper was approved on a motion by Vice Chairman Peterson and a second by Commissioner Lane.  All in favor, motion passed.  

 

Sheriff Elliott stated he will contact providers of Inmate Medical Services to provide updated contracts to present to the Board at the October meeting.  Chairman Orrick requested Sheriff Elliott provide a line by line comparison of all providers.  Commissioner Culverson requested the average number of inmates used in the comparison be consistent with each provider.  County Manager Granger requested Sheriff Elliott to address providing services to city inmates as they were excluded from some contracts previously presented. 

 

Sheriff Elliott presented an invoice to purchase an ad for Drug Awareness from Law Publications at a cost of $1,499.  A motion to purchase the ad using funds from the Drug Surcharge Fund was made by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

Sheriff Elliott is also working with vendors on communication issues occurring with radio equipment. 

 

County Attorney Report:

County Attorney Mills was absent.

 

Old Business:

 

County Manager Granger stated work on Brackin Road and Clem Copeland Road started August 28th, 2015. 

 

County Manager Granger stated a pre bid walkthrough of the Training School was conducted August 20th, 2015 with eleven contractors participating.  Bid opening was held on September 2nd, 2015 with five bids being submitted.  Mr. Doug Young of PDC Construction assisted with the bidding process and recommended awarding the project to Big Bend Abatement at a cost of approximately $198,000.  County Manager Granger requested the board accept the recommendation and hire Mr. Young as the contractor to oversee the asbestos abatement project using funds from the sale of surplus property and SPLOST funds.  A motion to award the asbestos abatement contract to Big Bend Abatement was made by Commissioner Culverson.  A second was given by Commissioner Lane, all in favor motion passed.  A motion to hire PDC Construction to oversee the project was made by Commissioner Lane with a second by Commissioner Culverson.  All in favor, motion passed. 

 

County Manager Granger stated fencing around the perimeter of the school is required before any work can begin.  Three bids for fencing were provided to the Board with Colquitt Fence Company having the lowest bid of $22,183.  Road Department Superintendent Aiken made a recommendation to award the fencing project to Colquitt Fence Company based on previous work they had performed for the county.  Vice Chairman Brenda Peterson made a motion to accept the low bid and award the project to Colquitt Fence Company.  A second was given by Commissioner Culverson.  All in favor, motion passed. 

 

County Manager Granger stated approval was given by GEMA to appoint Mr. Jeff Braswell as Deputy EMA Director.  Commissioner Williams made a motion to appoint Mr. Braswell as Deputy EMA Director, a second was given by Commissioner Lane.  All in favor, motion passed. 

 

County Manager Granger stated there was no action on the restroom facility at Sealy’s or Spring Creek Park.

 

County Manager Granger stated mosquito spraying was done in districts 4 and 1.  Districts 2 and 5 will be done this week and a weekly rotation will be followed until all chemicals are depleted. 

 

County Manager Granger stated test holes were dug at the Transfer Station and TTL will be contacting EPD to discuss findings.

 

County Manager Granger stated she did not receive a response to the letter sent to IDA Chairman Joe Burke requesting two additional names for appointment to the Industrial Development Authority.  Mr. Brad Clarke notified County Manager Granger that Mr. Dale Ramthun was now able to be reappointed to the position he earlier vacated due to health reasons.  A motion to appoint Mr. Dale Ramthun to the IDA was made by Commissioner Culverson and a second by Chairman Orrick.  Commissioner Williams abstained due to being related to Mr. Ramthun.  All others in favor, motion passed.

 

Chairman Orrick asked if others in the audience would like to speak.  Mr. Elijah approached the Board regarding opening a sports bar. County Manager Granger stated an application to sell alcohol had been submitted; however, it was incomplete and not ready for the Board to vote on.  Following a discussion, the Board requested additional information from Mr. Elijah to determine his plans for the business.  Mr. Elijah stated he would develop a formal business plan for the Board to review.  Commissioner Lane indicated the business would have to sell a lot of food in order to meet the requirements of the alcohol licensing. 

 

New Business:

 

County Manager Granger provided GEBcorp plan documents for review.  A motion to adopt the restated plan was made by Vice Chairman Peterson with a second by Commissioner Lane.  All in favor, motion passed. 

 

County Manager Granger stated Ms. Brenda Broome is voluntarily soliciting funds to sponsor two bass tournaments.  Ms. Broome stated the DDA is no longer interested in providing support for tournaments.  Ms. Broome requested a $200 contribution from the county.  County Manager Granger stated any contribution would need to be given to the Chamber of Commerce for disbursement.  No comments were made by Board members.

 

County Manager Granger stated she received a petition from Commissioner Culverson signed by “tax payers in the Lake Seminole area”.  Commissioner Culverson indicated Mrs. Kaye Moody was the originator of the petition and she had previously wanted to discuss it during the Hydrilla meeting with Congressman Bishop.  No one from Lake Seminole was present at the meeting to discuss.

 

Announcements:

 

A Called Meeting will be held on September 10th, 2015 for setting the millage rate.

 

Clerk training will be held in Athens on September 13th – 15th, 2015.

 

Finance officer training will be held in Lawrenceville on September 22nd – 24th, 2015.

 

The ACCG Fall Conference will be held at Jekyll Island on October 6th – 10th, 2015.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on September 8th, 2015, approved by the Seminole County Board of Commissioners at a Regular Meeting held on October 13th, 2015.    

 

            Given under my official signature and seal of office, on this the 13th day of October, 2015.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)