MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, OCTOBER 13TH, 2015

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, October 13th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, OCTOBER 13TH, 2015

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, October 13th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Orrick.  

 

The invocation was given by Commissioner Williams followed by the Pledge of Allegiance.   

 

Roll call was conducted and a quorum was established.

 

A motion to amend the agenda to add comments from County Attorney Mills was given by Commissioner Lane with a second by Vice Chairman Peterson,  All in favor, motion passed.

 

Submission of Financial Statements and Minutes:

The financial report for August 2015 was approved on a motion by Commissioner Culverson and a second by Commissioner Williams.  All in favor, motion passed.

 

The following minutes were approved on a motion by Vice Chairman Peterson and a second by Commissioner Williams:  Regular Monthly Meeting held September 8th, 2015 and a Called Meeting held September 10th, 2015.  All in favor, motion passed. 

 

Citizens Request:

 

Mrs. Kaye Moody addressed the Board regarding poor cell phone reception in the Lake Seminole area, the condition of Stapleton Drive, her property taxes, and the hydrilla in the lake.  Chairman Orrick stated calls have already been made to Verizon as requested by another citizen.  County Manager Granger stated she was informed by Verizon that they are currently looking into locating a tower around the 374/253 intersection.  County Manager Granger stated Vice Chairman Peterson had also spoken with Verizon and was made aware of a booster that can be purchased by subscribers.

 

Mrs. Moody stated she lives on Stapleton Drive and there are more potholes than she can count.  Mrs. Moody provided a petition from residents on Stapleton Drive who would like their road to be resurfaced.  County Manager Granger provided details regarding the process for resurfacing roads using LMIG and SPLOST funds and how CDBG projects are selected.  Funding is limited and the county has to match 30% of the LMIG funds. 

 

Mrs. Moody stated she pays 3.5 % more taxes because she owns waterfront property. 

 

Mrs. Moody continued to discuss problems at the lake and the Board provided feedback for her questions and concerns.            

 

County Officer and Constitutional Officer Request:

 

Road Superintendent Bobby Aiken presented the Board with items to declare as surplus property and requested permission to purchase some equipment for the Road Department.  Commissioner Culverson made a motion to declare a John Deere tractor as surplus and sell on govdeals; Commissioner Williams made a second, all in favor, motion passed.  Superintendent Aiken provided pictures of the ramp currently being used to change oil which is located outside the shop and requested approval to purchase a heavy duty lift that can be installed inside the shop and is moveable.  A motion to purchase the lift was made by Vice Chairman Peterson and a second was given by Commissioner Williams.  All in favor, motion passed.

 

Superintendent Aiken requested the Board declare a packer as surplus and sell on govdeals.  A motion was given by Vice Chairman Peterson and a second by Commissioner Culverson.  All in favor, motion passed.  Superintendent Aiken requested permission to purchase a road patcher at a cost of $9,600 plus shipping.  A motion to purchase the reconditioned packer was not given, additional searches will be conducted. 

 

Sheriff Elliott commented on inmate health care and introduced Mr. Chris Hudson from Southern Health Partners.  Mr. Hudson provided the Board with a condensed proposal and explained their services.  The cost for an average daily population of 45 inmates was quoted at $76,320.  If the county chooses to participate in the cost pool, the price increases to $91,320 annually.   A fixed 2% increase is anticipated for each additional year.

 

Chairman Orrick requested Sheriff Elliott provide a side by side comparison of all options.

 

County Attorney Report:

County Attorney Mills provided an updated status report.  Attorney Mills also provided an amended Seminole County Roads and Bridges Ordinance due to changes with timber harvesting.  The Board will review for adoption at the next Regular Meeting.  Deeds for obtaining right of way on Leon Barber Road are being reviewed as well as documents for inmate health care services.

 

Old Business:

County Manager Granger updated the Board regarding the LMIG project.  Brackin Road is closed due to ongoing repairs at the Hammock Springs area.  The anticipated reopening date is October 23rd, 2015 and repaving the damaged section of the road will occur when paving begins on Clem Copeland Road.  Work on Clem Copeland Road is ongoing as well; ditching, drainage pipes, and culverts are being installed.  Prep work for fine grading will take place the following week. 

 

County Manager Granger stated Big Bend Abatement plans to start working at the Training School the week of October 19th, 2015.  All items required to be furnished by the county (power, water, fencing) are complete.  Containers to collect scrap metal bins have been requested and delivered to the site by Schnitzer Steel.  The entire area will be closed off and no one will be allowed to enter the property other than the contractor and his employees.  County Manager Granger thanked Mark Hawkins, Bobby Aiken, and Richard Adams for their assistance on the project.

 

County Manager Granger updated the Board regarding the test holes that were dug at the Transfer Station.  Mr. Jim Smith with TTL has submitted the results to EPD in Atlanta and we are waiting for their response and recommendation on how to resolve issues regarding the industrial waste and comply with their regulations. 

 

County Manager Granger stated the acquisition of rights of way will soon begin for the CDBG project (Leon Barber Road).  There may be some cost associated with these acquisitions.

 

County Manager Granger stated she received the last vehicle title today and was prepared to finalize the USDA loan/grant.  The total amount spent was $173,099 to purchase and equip three Tahoe’s and one Dodge truck.  The amount of the grant/loan is $153,000.  Mr. Kirk Chambers will be preparing the final documents and closing information.  Financing will be through the USDA for a period of one year, and then refinancing will be pursued through ACCG.  A closing date has not been established.

 

County Manager Granger stated she was in contact with BB&T regarding finance options for the equipment recently purchased from Flint Equipment.  Bancorp offered a rate of 2.29; BB&T has initially quoted 2.1%.

 

New Business:

 

County Manager Granger stated the EMS phone system appears to have been struck by lightning.  The entire system had to be replaced at a cost of $2,600.  Following installation of phone the system, the ceiling and light fixtures in one bedroom fell on an employee who was sleeping. A drop ceiling was installed in various areas of the building several years ago and was not properly secured.  The repair for the bedroom was $975 and quotes to secure the remaining areas will be obtained.  County Manager Granger will be submitting a claim to ACCG to recover costs associated with this lightning strike.  

 

County Manager Granger stated she and Vice Chairman Peterson attended a meeting on September 21st, 2015 with Mr. Steve O’Neil from the Regional Commission along with representatives from Donalsonville and Iron City regarding updates to our Comprehensive Plan.   The Plan must be updated and adopted by October 31st, 2017.  A Public Hearing to discuss the plan has been scheduled for October 27th, 2015 at 6:00 p.m. in the Superior Courtroom.  The public is encouraged to attend and provide input on the items included in the Plan.  County Manager Granger stated additional planning meetings will need to be scheduled before the end of the year. 

 

County Manager Granger presented the annual 5311 Transit Resolution provided by the Regional Commission for adoption by the Board.  A motion to adopt the Resolution was made by Vice Chairman Peterson with a second by Commissioner Williams.  All in favor, motion passed.

 

Announcements:

 

The ACCG District 10 Meeting is being held in Blakely at the renovated theatre on October 26th, 2015 at 4:30 p.m. 

A Public Hearing for the Comprehensive Plan is being held October 27th, 2015 in the Superior Courtroom at 6:00 p.m. 

The Harvest Festival Parade is being held Saturday, October 17th, 2015.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Vice Chairman Peterson and a second by Commissioner Culverson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on October 13th, 2015, approved by the Seminole County Board of Commissioners at a Regular Meeting held on November 10th, 2015.    

 

            Given under my official signature and seal of office, on this the 10th day of November 10th, 2015.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)